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Requisition ID:  115285

Assistant Director, JHU Research Administration

We are seeking an Assistant Director, JHU Research Administration who will support the Associate Vice Provost and Associate Directors in training, directing, and managing/supervising a team of grants and/or contracts associates and senior specialists. The AD will have signature authority for certain documents and will independently review, negotiate, and sign applications and awards for assigned departments and foundation awards to ensure adherence to university policies.


The Assistant Director will provide advice and counsel to faculty and staff, negotiate favorable grant and contract terms and conditions with domestic and foreign sponsors, and draft replacement language where necessary. Additionally, this role will submit proposals, assist with resolving issues, and serve as a liaison to funding agencies for problem resolution and other post-award matters. The incumbent will understand the Responsible Conduct of Research, identify and address non-compliance issues, and serve on University or School committees. They will also participate in long-range special projects and translate new and revised regulatory language into practice by writing policies, procedures, and boilerplate language.


Specific Duties & Responsibilities

  • Serving in a leadership capacity, the Assistant Director shall continuously seek opportunities to support faculty in managing their sponsored projects. Responsibilities include,
  • Acting as office liaison to ensure effective performance and integration of the office regarding the University's award compliance, information technology, central technology transfer, and post-award budget offices.
  • Monitoring team workload and aiding in triage and daily work checks.
  • Providing problem resolution with respect to grant and contract proposals and awards.
  • Serving as a resource for sponsored projects questions, database access, and reviews, including internal systems design and workflow.
  • Serving in the capacity of the Associate Vice Provost for Research Administration as required.


In partnership with JHURA's Assistant and Associate Director teams, the Assistant Director will be responsible for,

  • Managing and overseeing continuous quality improvements in accordance with regulatory and accreditation standards for JHURA, including data collection, quality analysis, performance metrics tracking, and development and dissemination of quality control measures and standard operating procedures.
  • Ensuring that effective ongoing training programs are in place for all key positions and processes supporting research administration across the University.
  • Communicating with faculty and staff to provide instruction, assistance, and advice on grant application preparation and administration, to request corrections, and to resolve discrepancies.
  • Negotiating favorable grant and contract terms and conditions with domestic and foreign sponsors, drafting replacement language where needed, and serving as a liaison to funding agencies for problem resolution and other post-award matters.
  • Remaining informed about events, regulations, and changes that affect sponsored projects, interpreting guidelines, and applying them to specific applications, awards, and issues.


Additional

  • The Assistant Director will assist faculty and staff with access and use of grant-related electronic submission platforms and databases, including Fibi, Grants.gov, and eRA Commons.
  • The incumbent will conduct specialized training courses for departments as needed and assist the Associate Director of Grants and Workflow with training, direction, and management of the Grants and Workflow Team.
  • These responsibilities include assisting with daily questions, workload assignments, and training, as well as consistent communication with departments and other central offices.
  • This role also includes elevating customer service and collaborating with JHURA Assistant Directors for process improvement and overall office performance.



Minimum Qualifications
  • Bachelor's Degree.
  • Five years of related experience.


Preferred Qualifications
  • Must possess excellent verbal and written communication skills.
  • Must be able to handle ambiguity and exercise judgment.
  • Must be able to work independently and as part of a team.
  • Must have the ability to operate a computer and be familiar with Microsoft Office, online web-based systems, printers, scanners, and copiers.
  • Work experience should demonstrate the ability to conceptualize how to find solutions and reach consensus with the ability to complete complex tasks efficiently.
  • Must be detail-oriented, well-organized, and able to handle multiple projects simultaneously while operating under deadlines.
  • Experience with SAP, Fibi, Power BI, and Lean Six Sigma is a plus.
  • Must have specialized experience in grant administration, contracts and grants administration, a working knowledge of the Uniform Guidance, sponsor policy, and the Federal Acquisition Regulations, and an understanding of compliance issues related to sponsored research.

 

 

Classified Title: Sr. Contracts Associate 
Job Posting Title (Working Title): Assistant Director, JHU Research Administration   
Role/Level/Range: ATP/04/PF  
Starting Salary Range: $85,500 - $149,800 Annually (Commensurate with experience) 
Employee group: Full Time 
Schedule: Monday - Friday, 8:30 am - 5:00 pm 
Exempt Status: Exempt 
Location: Remote 
Department name: Research Administration Ofc of  
Personnel area: University Administration 

 

 

Total Rewards
The referenced base salary range represents the low and high end of Johns Hopkins University’s salary range for this position. Not all candidates will be eligible for the upper end of the salary range. Exact salary will ultimately depend on multiple factors, which may include the successful candidate's geographic location, skills, work experience, market conditions, education/training and other qualifications. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/.

Education and Experience Equivalency
Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines: JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

Applicants Completing Studies
Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.

Background Checks
The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.

Diversity and Inclusion
The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.

Equal Opportunity Employer
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

EEO is the Law
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf

Accommodation Information
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit https://accessibility.jhu.edu/.

Vaccine Requirements
Johns Hopkins University strongly encourages, but no longer requires, at least one dose of the COVID-19 vaccine. The COVID-19 vaccine does not apply to positions located in the State of Florida. We still require all faculty, staff, and students to receive the seasonal flu vaccine. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. This change does not apply to the School of Medicine (SOM). SOM hires must be fully vaccinated with an FDA COVID-19 vaccination and provide proof of vaccination status. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.

The following additional provisions may apply, depending upon campus. Your recruiter will advise accordingly.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
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