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Job Req ID:  107459

Assistant Director, Reunion and Homecoming

Development and Alumni Relations (DAR) supports Johns Hopkins focus on research, teaching and patient care, and its role as a national and global leader in higher education. We create and foster enduring relationships that result in advocacy and philanthropic support for Johns Hopkins University & Medicinestrengthening the institution through partnerships with donors, alumni, volunteer leaders, faculty, students, staff, and patients.


The Office of Homewood Alumni Relations serves the 220,000 alumni of the Johns Hopkins University. Located in the San Martin Center, the office consists of a team of 5 individuals who work with alumni volunteers, development staff, university departments, and outside vendors.


Under the direction of the Associate Director, develops, coordinates, and oversees the logistical management for the Reunion & Homecoming programs Alumni Weekend (AW) and Young Alumni Weekend (YAW). As a member of this fast paced team, provides independent and comprehensive support to the programming for Young Alumni Weekend and Alumni Weekend, the main events for the Reunion & Homecoming Office. Work closely with the volunteer leadership and committees for assigned reunion classes (3 or 4 classes) to manage all details and reunion activities for the Homewood Undergraduate alumni. In addition, partner with the Office of Annual Giving, Krieger School of Arts & Sciences and the Whiting School of Engineering Gift Officers. Serve as the Reunion & Homecoming liaison to our University event partners (Plant Operations, Security, Parking, Recreation, Registrar, Event Management team and any other departments) in communicating and scheduling programming information. Oversee the annual budgeting process and monitor monthly budget projections.



Volunteer Management

  • Partner with development staffs in the Office of Annual Giving, Schools of Arts & Sciences and Engineering to co-manage assigned reunion committees and to increase overall alumni attendance, gift participation and alumni experience.
  • Provide volunteer committee members with regular and timely communication of fundraising, participation, and engagement progress and results.
  • Oversee and manage key components of specific experiences for Alumni Weekend and Young Alumni programs.


Logistical Management

  • Manage the logistical management for the Reunion & Homecoming office for Alumni Weekend (approximately 125 programs over the course of 3-days with over 7,700 attendees) and Young Alumni Weekend (10 programs over the course of 2-days with over 2,500 attendees).
  • Coordinate the operational components of the program to include the planning, coordination, and allocation of infrastructure for all activities, the security plan for the overall program, and the management and coordination with all University partners.
  • Build and maintain a collaborative partnership with the Registrars Scheduling Office and the University Events Scheduling Office. Coordinate with all scheduling offices the University locations and calendar for all Reunion & Homecoming events and all student events.
  • Work with all departments & student groups who will be hosting events on campus during Alumni Weekend to determine their logistical needs, establish deadlines, and ensure all requests are being met.
  • Develop relationships with external vendors; coordinate the evaluation process and vendor contracts (Vendors to include, but not limited to, catering, decor, tenting, entertainment, transportation, etc.).
  • Coordinate catering for YAW and Alumni Weekend large events (1,000 to 1,500 attendees).
  • Serve as the main point of contact for all campus partners and outside vendors leading up to and immediately following Alumni Weekend and Young Alumni Weekend.
  • Oversee the setup and breakdown process of all main structures, events, etc. leading up to and immediately following Alumni Weekend and Young Alumni Weekend.
  • Excellent project management skills and the ability to manage multiple projects.


Volunteer Management

  • Partner with development staff in the Office of Annual Giving, Schools of Arts & Sciences and Engineering to co-manage assigned reunion committees and to increase overall alumni attendance, gift participation and alumni experience.
  • Provide volunteer committee members with regular and timely communication of fundraising, participation, and engagement progress and results.
  • Oversee and manage key components of specific experiences for Alumni Weekend and Young Alumni programs.


Reunion & Homecoming Budget

  • Oversee and monitor actual expenditures against budget projections and funding obligations on a monthly basis; coordinate the preparation, updating and interpretation of financial reports for Sr. Associate Directors of the Reunion & Homecoming programs review.
  • Develop financial reports for forecasting and trend analysis.




Minimum Qualifications
  • Bachelor's degree.
  • Two years related experience.


Preferred Qualifications

All applicants are expected to uphold the universitys core values which includes diversity and inclusion. All staff treat people with dignity and respect by being fair and consistent. We demonstrate an open-minded approach to understanding people regardless of their race, gender, age, national origin, religion, ethnicity, disability status or other characteristics. We show respect for the beliefs and traditions of others; encourage and promote practices that support cultural diversity; and discourage behaviors or practices that may be perceived as unfair, biased, or critical toward people with certain backgrounds.

 Classified Title: Alumni Relations Associate 
Working Title: Assistant Director, Reunion and Homecoming   
Role/Level/Range: ATP/03/PB  
Starting Salary Range: Min: $44,850 - Midpoint: $61,600 - Maximum: $78,360 
Employee group: Full Time 
Schedule: Monday-Friday 8:30 am - 5:00pm 
Exempt Status: Exempt 
Location: Homewood Campus 
Department name: 10001651-Alumni Relations 
Personnel area: University Administration 

 

Total Rewards
The referenced salary range is based on Johns Hopkins University’s good faith belief at the time of posting. Actual compensation may vary based on factors such as geographic location, work experience, market conditions, education/training and skill level. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/

 

Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines:
JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

**Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.


The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate’s conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.

 

The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.

 

Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

 

EEO is the Law
Learn more:
https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf

 

Accommodation Information

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit accessibility.jhu.edu.

 

Johns Hopkins has mandated COVID-19 and influenza vaccines, as applicable. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.

 

The following additional provisions may apply, depending on campus. Your recruiter will advise accordingly.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

 

Note: Job Postings are updated daily and remain online until filled.

 

 

Homewood Campus