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Job Req ID:  101757

Assistant Director, School of Medicine Alumni Relations

SUMMARY:

The assistant director of alumni relations will be a critical member of the alumni relations team by participating in the planning and execution of large programs for students, learners, and alumni, lead the planning and execution of small to medium programs for this population, and provide administrative support to the School of Medicine Alumni Relations Office. As an integral member of the alumni team, this position will report, analyze, and maintain database information and data, and analytics for our 28,000 alumni population. This position requires a highly motivated individual with excellent organizational and project management skills.


PRIMARY DUTIES:

  • Provide project management to implement strategic programs that foster connections between alumni and the university, students, and other alumni. This includes creating concepts, overseeing implementation, assessing timelines, creating correspondence, analyzing and reporting status, and identifying solutions to barriers that may exist. Play an integral role in the planning and execution of the SOM Reunion and Alumni Weekend.
  • Lead planning of small to medium-scale events and initiatives for alumni or students such as our Connect the Docs and MedTalks programs. The assistant director will serve as a point of contact for alumni volunteers and speakers for events.
  • In partnership with the Senior Associate Director, work with SOM administration to ensure an alumni relations presence at SOM-led events, such as but not limited to, SOM Orientations, Match Day, Commencement, the Levi Watkins Reception, and streamlining Graduation Gifts.
  • Support strategies to ensure accurate alumni records are maintained in ALADIN and the new relationship management platform when implemented. Report on the accuracy of records and standard alumni metrics and demographics on a regular basis.
  • Research and partner with the Assistant Director of Communications to write monthly reports on deceased members of Hopkins medical alumni community. Provide timely and appropriate information to class representatives and staff.
  • Partner with the Assistant Director of Communications to maintain alumni websites including class pages and reunion pages.
  • Manage alumni volunteers on the Johns Hopkins Medicine Alumni Association (JHMAA) and support execution of JHMAA projects or initiatives, budget management, planning of association meetings, annual impact report, and correspondence with members. This includes management of the JHMAA grant program from strategy to distribution of funds.
  • Handle courteously and competently incoming calls, providing information and answering questions pertaining the SOM alumni programs and the Johns Hopkins Medicine Alumni Association. Respond to requests from alumni for research, service, and/or information.
  • Conduct and report out regular benchmarking of other alumni relations programs identifying opportunities for improvement and best practices. Analyze and report alumni relations metrics to demonstrate the progress of all entire alumni relations functions.
  • Maintain good relationships, be responsive, communicate and work effectively with alumni, donors, faculty, volunteers, guests, and colleagues from the Fund for Johns Hopkins Medicine, the Central Alumni Relations Office, other divisional alumni relations offices, as well as many other offices throughout the Johns Hopkins Institutions and outside vendors.
  • Provide administrative support to the office of alumni relations as needed including requesting payments, processing invoices, honorariums, reimbursements, and grant funding.
  • In partnership with the Senior Associate Director of Alumni Relations, manage the FJHM Alumni Roundtable to identify best practices and resources for alumni engagement throughout SOM.


SECONDARY DUTIES:

  • Arrange alumni relations group meetings and facilitate agenda development.
  • Handle other duties as assigned with professionalism and efficiency.
  • Utilize computers for use in word processing letters, producing mailings, maintaining lists, updating database records, and producing varied reports.


Minimum Qualifications
  • Bachelor's degree.
  • Two years related experience.


Preferred Qualifications

Additional graduate-level education may substitute for required experience, to the extent permitted by the JHU equivalency formula.


  • Strong interpersonal, verbal, and written communication skills.
  • Ability to set priorities effectively and work on multiple projects simultaneously.
  • Highly organized with strong attention to detail.
  • Ability to work in a fast-paced environment.
  • Initiative and the ability to exercise independent judgment to solve problems.
  • Ability to work cooperatively as a member of a professional team.


The ideal candidate will have at least three years of experience in an office setting, providing project support, preferably in an educational environment. It is hoped the candidate will have some experience with meeting/event planning and web page maintenance. Knowledge of Adobe design software products a strong plus. This person must present himself or herself with professionalism.

 Classified Title: Alumni Relations Associate 
Working Title: Assistant Director, School of Medicine Alumni Relations   
Role/Level/Range: ATP/03/PB  
Starting Salary Range:  
Employee group: Full Time 
Schedule: Monday-Friday 8:30 am - 5:00 pm 
Exempt Status: Exempt 
Location: 04-MD:School of Medicine Campus 
Department name: 10003241-SOM Admin FJHM SOM Alumni Relations 
Personnel area: School of Medicine 

 

Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines:
JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

**Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.


The successful candidate(s) for this position will be subject to a pre-employment background check.

 

The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.

 

Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

 

EEO is the Law
Learn more:
https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf

 

Accommodation Information

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit accessibility.jhu.edu.

 

Johns Hopkins has mandated COVID-19 and influenza vaccines, as applicable. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.

 

The following additional provisions may apply, depending on campus. Your recruiter will advise accordingly.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

 

Note: Job Postings are updated daily and remain online until filled.

 

 

School of Medicine - East Baltimore Campus