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Job Req ID:  18702

Assistant Director

Working Title: Assistant Director 
Role/Level/Range: ATP/03/PB 
Employee group: Full Time 
Schedule: Monday - Friday 8:00am - 5:00pm 
Exempt Status: Exempt  
Location: 04-MD:School of Medicine Campus 
Department name: 10003245-SOM Admin FJHM SOM Reunion Giving 
Personnel area: School of Medicine


General Description


The Assistant Director will lead the solicitation of high-end annual gifts ($500 to $50,000), and occasional major gift solicitation, in support of the School of Medicine from alumni, current and former faculty and house staff, and friends. Working with senior development staff members, faculty and administrators, he or she will identify, strategize, cultivate, solicit and steward a portfolio of prospects, completing discovery and visits, solicitation calls, and stewardship touches. The Assistant Director will play a lead role in departmental donor stewardship efforts and donor events.



Specific Responsibilities


  • Develops an understanding and keen ability to accurately verbalize the mission of the School of Medicine, and its components.  Articulates the need for support of the School of Medicine for unrestricted funds and priority needs.


  • Manages a personal portfolio of high-end annual giving prospects of individuals and foundations ($2,500 to $25,000), engaging them as appropriate, whether via discovery, cultivation, solicitation or stewardship visits.


  • Works closely with the Sr. Director to identify and qualify new prospects, and build a prospect pool based on new prospects and past donors beginning at the $500 + gift level.  Initiates gift strategies, cultivates, and solicits prospects through personal visits, phone calls and written communication.  This includes an annual goal of at least 75 face-to-face visits.


  • Manages and executes a comprehensive program to solicit, upgrade and steward donors who are capable of giving at the $500+ level.  This will include, but not be limited to, the Prospect Pipeline project.


  • Manages the Department’s annual giving program and efforts, acting as the liaison between the Office of Medical Annual Giving and the Department. Develops and implements specific annual giving mail/e-mail programs that cultivate and solicit unrestricted gifts. Coordinates the production process of direct mail and phonathon with the Office of Annual Giving (OAG) and the Office of Medical Annual Giving (OMAG).  Drafts corresponding materials and tracks results; develops a departmental plan for increasing funds raised and donors acquired through annual giving mailings. Coordinates semi-annual pledge reminder process.


  • Manages and executes all special mailings such as birthday/special occasion cards, annual Thanksgiving and Holiday Card program, and pertinent announcements.


  • Coordinates access and utilization of Central development resources such as the offices of gift planning, regional & international programs, and development research.


  • Coordinates and implements an effective strategy for the School of Medicine acknowledgements process.  This includes ensuring that all gifts and gift commitments to the School of Medicine are thanked by the appropriate staff and faculty, ensuring that all gifts received “in honor of” or “in memory of” are properly acknowledged and family and/or friends are kept up to date, and that sympathy letters are sent when appropriate.


  • Other duties as assigned.






Bachelor’s degree required and at least two years of development experience required, preferably in an academic medical center or university setting.  This position requires strong interpersonal and communication skills, both oral and written.  Also required are very strong computer skills, organizational skills, analytical and problem-solving abilities, attention to detail, and some knowledge of accounting theory and practices.  The incumbent must be able to work independently as well as part of a team, perform under pressure and within time constraints with a high degree of accuracy and diplomacy.



  • Ability to work independently, manage projects and determine priorities, and to maintain a high degree of professionalism and confidentiality
  • Ability to work with broadly diverse groups of constituents to achieve fundraising goals including donors, alumni, faculty, department chairman, hospital and university administration, fundraising colleagues and institutional leadership
  • Strong interpersonal skills and ability to work as part of a team
  • Excellent writing, editorial and verbal communication skills
  • Strong organizational skills required and ability to manage more than one project simultaneously
  • Strong computer literacy skills required and the ability to learn new software. Specifically, Word, Excel, PowerPoint and Outlook.
  • Ability to work in a dynamic, fast-paced environment
  • Availability to work some nights and weekends, as needed
  • Travel required


In order for Development and Alumni Relations to achieve excellence and an inclusive work environment, while advancing Johns Hopkins’ fundraising and alumni relations, we must value, respect, welcome, and recognize each individual’s uniqueness.


JHU Equivalency Formula:  30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience.  Additional related experience may substitute for required education on the same basis.  For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.                                                                                   





The successful candidate(s) for this position will be subject to a pre-employment background check.


If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at For TTY users, call via Maryland Relay or dial 711.


The following additional provisions may apply depending on which campus you will work.  Your recruiter will advise accordingly.


During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.


The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.


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