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Job Req ID:  13646

Assistant Director of Constituent Engagement

Classified title: Donor Relations Associate

Working title (if applicable): Assistant Director of Constituent Engagement

Role/Level/Range: ATP/03/PB

Starting Salary Range ($s): 43,101 - 49,904

Employee group (Full time/Part-time/Limited/Casual): Full time

Schedule (hours/days): M-F, 37.5

Employee subgroup (FLSA Status): Exempt

Department name: DAR

Personnel area (School): Peabody Institute




Peabody Institute of Johns Hopkins University

FY19 Position Description

Assistant Director of Constituent Engagement

November 2018




The Assistant Director of Constituent Engagement for Peabody is part of the Office of External Relations that builds the pipeline of donors by engaging alumni, parents, donors, and friends in the life of Peabody through Alumni Relations, Annual Giving, Stewardship, Events, and solicitations. The Assistant Director will be involved in all aspects of constituent engagement programs and is specifically responsible for directing stewardship in coordination with the alumni and development officers who are managing gift portfolios.


Areas of Responsibility:

  • Design, implement, and manage the stewardship program at Peabody including: creating strategic calendar of events and touches throughout the year for the high level scholarship, endowment and program support donors, as well as annual donors (annual poster, inclusion in concert booklets, VIP events). Responsible for having an in-depth knowledge of Peabody’s endowed funds and strong relationship with the financial analyst and business office to ensure that donor intent is implemented appropriately.
  • Lead strategy for and direct production, in coordination with the special events coordinator of major annual stewardship events, including the annual Scholarship and Leadership Luncheon.
  • Develop and implement the institute-wide events including, Founder’s Day, which includes stewardship touches and educating students and faculty about the importance of philanthropy.
  • Manage a portfolio of donors, including documenting 40-50 visits per year, with the goal identifying, cultivating and helping solicit gifts while helping to build the overall pipeline of major gift donors for Peabody.
  • Manage the Asia engagement efforts including: soliciting material for, editing, and coordinating translations for newsletters each year to Taiwan, Korea and China; being liaison for and assisting in the alumni, recruiting and development events in Asia.
  • Assist with the planning and execution of the Society of Peabody Alumni meetings (3-4 times a year) and related meetings and events; including Reunion Weekend, which the latter occurs bi-annually.
  • Assist with the planning, writing and editorial oversight of alumni relations and development communications including: sections of the Peabody Magazine and institute website; the alumni newsletter; the concert calendar; concert programs; as well as coordinating with the University publications and media with regards to featuring Peabody donors and alumni.





Bachelor’s degree required. Two years related experience required, preferably in development and alumni relations in higher education or comparable non-profit or private sector institution. Volunteer management and event planning experience preferred.


Experience working directly with alumni preferred. Highly detail-oriented with strong organizational skills. Strong project management skills, including the ability to manage to deadline and manage multiple projects simultaneously. Knowledge of events planning and management of small and large groups.


Ideal candidate will have the ability to thrive in an intellectually challenging, fast-paced, collegial environment. Political savvy, integrity, discretion, and pragmatic consensus building skills required; mature judgement in handling sensitive and confidential information required. Excellent oral, written, and interpersonal skills and a highly professional image with the ability to interact with faculty, staff, donors, and volunteers at all levels required. Ability to organize and establish objectives and priorities in a complex organizational environment required.


Must be adept at working effectively with diverse constituent groups and senior institutional staff. Strong public speaking/verbal communications skills, with the ability to make one-on-one and group presentations. Strong written communication skills, with the ability to draft correspondence. Strong computer skills, to include Microsoft Office application, facility with ALADIN database, and content management software, or willingness and aptitude to learn such programs. Knowledge of basic budget management for programs and events. Regional and national travel required, including nights and weekend work.


This position requires someone with a strong commitment to and passion for the mission of the Peabody Institute of the Johns Hopkins University.





Peabody Institute