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Job Req ID:  19052

Assistant Director of Development

General Description

 

Reporting to the Director of Development, this position focuses on planning, executing and monitoring continuous fundraising and engagement activities for alumni, parents and friends who are primarily affiliated with Johns Hopkins Athletics; specifically planning and coordinating events, social media, volunteer activities, stewardship engagement strategies, and email, mail, and phone solicitation programs. This position is responsible for reaching and exceeding annual targets to achieve the strategic goal of broadening and strengthening the base of constituent support and engagement with Johns Hopkins University alumni, parents and friends to include all constituents, both donors and prospects that may be affiliated with Johns Hopkins Athletics.

 

Primary Duties & Responsibilities

 

Fundraising:

 

  • Manage the day to day operations of the Black & Blue Society; engaging and soliciting current student-athletes.

 

  • The Assistant Director will monitor progress towards meeting and exceeding annual giving goals for Blue Jays Unlimited associated with Athletics prospects and donors.

 

  • Develop annual and multi-year plans; create appropriate goals, time tables, gift tables, and participation targets. Monitor progress closely; regularly communicate with leadership, staff and volunteers.

 

  • Manage the internal student-athlete outreach program; including coordinating outreach and solicitation during crowdfunding campaigns.

 

  • Assist the Director and Associate Director with collecting athletic advisory board dues, and provide support to all board members so they achieve their participation and dollar goals.

 

  • Provide strategic support for board members and their sport specific giving campaigns annually.  

 

Events

 

  • Work with Director of Development to assess the goals and requirements of an event and to facilitate agreement on the appropriate budget.

 

  • Manage proposals from vendors including but not limited to caterers, florists, sound and stage management contractors, and musicians. Determine the vendor who will most appropriately meet the assessed goals and budget limitations.

 

  • Manage invitation mailing lists and invitation language in consultation with the Director and staff of the Athletics Department.  Oversee production of invitations with outside vendors.

 

  • Manage logistic support to include; security, parking, transfer, plant operation services, event staffing, signage, tents, decorations, photography, video, audio –visual, or taping needs as dictated by the event.

 

  • Work with Director to locate and purchase commemorative/promotional items as appropriate.

 

  • Attend all on campus BJU events with the intent to engage prospects and steward current donors.

 

  • Attend select home games to engage alumni, parents, and friends through events.

 

  • Weekend and overnight travel may be requested in order to provide logistical support of athletics development events and activities.

 

Stewardship:

 

  • Manage the BJU Club annual fund stewardship program.

 

  • Manage the sport affinity group stewardship program.

 

  • Draft acknowledgement and annual stewardship letters for athletics donors which may include coordinating activities with athletics staff.  Draft letters and memoranda, prepare final edits and mail/distribute to appropriate individuals.

 

  • Interact daily with external constituents as the first point of contact with alumni, parents, and friends for the Athletics Development Office.

 

  • Assist with maintenance of prospect and donor data in ALADIN and ARMS.

 

  • Maintain general information on the Blue Jays Unlimited portion of the Hopkins sports website.

 

  • Manage all social media for the Athletics Development Office; including updating and promoting initiatives through Facebook and Instagram

 

  • Other duties as requested.

 

 

Decision Making

 

On a regular and continuous basis, exercises administrative judgment and assumes responsibility for decisions, consequences, and results having an impact on people, costs, and/or quality of service within the functional area.  Exercise a superior level of customer service.

       

Communication

 

Frequently exchanges non-routine information using tact, confidentiality and persuasion as appropriate requiring strong oral and written communication skills.  Often maximizes these skills to express, both orally and in writing, the mission of the University and the fundraising goals of the campus, especially as they relate to the Athletics department. 

 

Minimum Qualifications

 

  • Bachelor's degree.
  • Two years related professional experience.

 

 

Preferred Qualifications

 

  • 2 years of development and alumni relations experience within a higher education setting is strongly preferred
  • Negotiation and planning skills
  • Proficiency in the use of web-based applications, email usage, as well as Microsoft Office, specifically Word and Excel.

 

Special Knowledge, Skills & Abilities

 

  • Proficiency in the use of web-based applications, email usage, as well as Microsoft Office, specifically Word and Excel.
  • Demonstrated ability to multi-task and function in a fast-paced environment; proven organizational skills and attention to detail.
  • Must be a highly motivated, goal oriented, self-starter, and have excellent written, oral communication and interpersonal skills.
  • Willingness to work a flex schedule including nights and weekends as required.
  • Familiarity with University nomenclature, protocols and programs as well as any previous experience with ALADIN (JHU Development Database) are highly desirable. 
  • Knowledge of NCAA compliance rules. 
  • Demonstrated ability to work successfully with a diverse population of student, faculty, staff, and external parties.

                  

Other

Note: The position requires someone who can assist with set-up and breakdown of tailgate athletic events. It requires carrying supplies, setting up tents, and moving items across campus.

In order for Development and Alumni Relations to achieve excellence and an inclusive work environment, while advancing Johns Hopkins’ fundraising and alumni relations, we must value, respect, welcome, and recognize each individual’s uniqueness.

 

 

 

Working Title: Assistant Director of Development  ​​​​​
Role/Level/Range: ATP/03/PB 
Employee group: Full Time 
Schedule: Monday - Friday 8:30am-5:00pm 
Exempt Status: Exempt  
Location: 01-MD:Homewood Campus 
Department name: 60009257-Athletics 
Personnel area: University Administration

The successful candidate(s) for this position will be subject to a pre-employment background check.

 

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.

 

The following additional provisions may apply depending on which campus you will work.  Your recruiter will advise accordingly.

 

During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.

 

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

 

Equal Opportunity Employer
Note: Job Postings are updated daily and remain online until filled. 

 

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Learn more:
https://www1.eeoc.gov/employers/upload/eeoc_self_print_poster.pdf
Important legal information
http://hrnt.jhu.edu/legal.cfm

 

Homewood Campus