Share this Job
Job Req ID:  20700

Associate Director, Research Admin SON

General Summary/Purpose

The mission of the School of Nursing is to improve the health of individuals and diverse communities locally and globally through leadership and excellence in nursing education, research, practice, and service. The Director for Research Administration provides leadership and management of financial, operational, and administrative activities related to sponsored projects and contracts in the School of Nursing. The position is focused on best practices, process, and policies that ensure a collaborative operation that achieves high levels of communication, productivity, effectiveness, efficiency, and engagement. Reporting to the Vice Dean for Research, the position requires a seasoned leader able to develop strong relationships and networks, influence decisions and think strategically about JHU assets. This individual represents the University and School in institutional, national/regional sponsored research administration committees /organizations and serves as a research administration ombudsperson for the faculty and staff.


Specific Duties & Responsibilities

Research Operations

  • Provide leadership, coordination and oversight for research administration operations, as well as manage a case load of complex grants, contracts and other research agreements;
  • Contribute to the development and manage implementation of the SON Research Administration’s strategic planning process;
  • Advise the Vice Dean on resource needs and funding risks facing the school;
  • Ensure timely responses to requests for regular and ad hoc reports from the Dean, Faculty, University administration, and sponsored research agencies;
  • Oversee fiscal management of sponsored research of approximately 120 proposal submissions and 55 awards totaling $23 million per year (pre and post award for grants, contracts, sub-contracts);
  • Provide oversight of fiscal management for international research, including foreign subcontracts;
  • Apply specialized knowledge and training to work on contracts and complex grants (e.g. grants with embedded collaborative agreements) involving high level contacts;
  • Provide advice and counsel to research staff during proposal preparation stage. Review RFPs with staff and faculty to advise on submission strategy;
  • Participate in training/guidance of staff and faculty in research compliance and clinical research systems and administration;
  • Identify opportunities and champion major initiatives for continuous improvement in support of internal controls and reporting processes;
  • Provide regulatory and compliance oversight and advice to research administration staff related to University policies and procedures and all applicable legal rules, regulations and sponsor guidelines;
  • Track and report sponsored projects activity;
  • Project and analyze long-term trends in total research funding;
  • Transform new/revised regulatory language to practice through writing policies, procedures, contract language, and boilerplates;
  • Represent the Vice Dean for Research in her absence.


Administrative Operations

  • Manage 7 direct reports, including professional level staff and support staff;
  • Direct and consult as needed with divisional Human Resources staff on personnel management plans, employment and compensation issues, performance management issues and disciplinary actions, and salary planning;
  • Promote an inclusive and innovative work environment;
  • Responsible for effective staff management, including hiring and orientation, training and development, workflow and performance management;
  • In collaboration with divisional faculty, ensure the skills and competencies of research staff address changing technology and changing needs;
  • Oversee training of staff and develop procedures to improve efficiency and, as necessary, reorganize;
  • Exercise independent managerial and professional judgement and assume responsibility for decisions, consequences and results;
  • Strong verbal and written communicator;
  • Manage multiple, diverse and scientific and business situations to ensure successful, long-term partnerships between JHU and other organizations;
  • Develop new administrative policies and procedures, as needed, to ensure smooth operation of the unit;
  • Participate in long range special projects;
  • Provide oversight of initiatives to build research and scholarship capacity among faculty, staff and students.

Minimum Qualifications

Advanced degree (PhD, JD, MBA, MS) in related field and relevant specialized training.

6 years or more of experience directly related to biomedical sponsored projects, contracts and/or research compliance administration experience, preferably involving NIH award mechanisms, non-profit foundations and commercial research agreements.



Preferred Qualifications

Two (2) years supervisory experience. Experience with biomedical research agreements and contract drafting/negotiation and sponsored regulatory environment preferred. Experience should demonstrate past performance effectiveness, knowledge of the field and increasing responsibility.


Addtional experience may be considered in lieu of education; to the exent permitted by the JHU equivalency formula.


Special Knowledge, Skills, and Abilities

  • Superior organizational and customer service skills.
  • Must be self-confident, articulate and oriented to assisting the faculty to acquire sponsored funding and comply with relevant regulations;
  • Must possess exemplary customer service skills;
  • Thorough knowledge of accounting and budgeting theory and practices required;
  • Thorough knowledge and understanding of The Johns Hopkins University accounting system (SAP) and related fiscal offices strongly preferred;
  • Thorough understanding of regulatory requirements contained in the Uniform Guidance
  • Certified Research Administrator (CRA) certification highly valued.



Classified Title: Associate Director ORA 
Working Title: Associate Director, Research Admin SON  ​​​​​
Role/Level/Range: ATP/04/PG 
Starting Salary Range: $94,105- $129,445/ Commensurate with Experience
Employee group: Full Time 
Schedule: Monday - Friday hours 8:30a - 5:00p /37.5 hours per week 
Exempt Status: Exempt  
Location: 06-MD:School of Nursing 
Department name: 60009277-Research Admin 
Personnel area: School of Nursing


The successful candidate(s) for this position will be subject to a pre-employment background check.


If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.


The following additional provisions may apply depending on which campus you will work.  Your recruiter will advise accordingly.


During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.


The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.


Equal Opportunity Employer
Note: Job Postings are updated daily and remain online until filled. 


EEO is the Law
Learn more:
Important legal information


School of Nursing - East Baltimore Campus