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Requisition ID:  115216

Associate Director Admissions Operations and Analytics

Johns Hopkins Carey Business School Office of Admissions is seeking an analytical, tech savvy professional for the position of Associate Director Admissions Operations and Analytics. This position is responsible for day-to-day oversight of admissions operations as well as general reporting and analytics to optimize admissions processes. The Associate Director manages a team of full-time professionals and part-time graduate assistants who process admission applications and documents, ensure document and data integrity, provide applicant solutions, and are required to be knowledgeable about a complex set of policies and procedures for domestic and international applicants to a broad portfolio of full-time and part-time/online graduate business programs.


Reporting to the Assistant Dean, Recruitment and Admissions, the Associate Director is the office’s senior Slate administrator, primary liaison with the central University Information Systems (UIS) team, and primary technical liaison with all Admissions vendors. They are also a member of the Admissions Leadership Team, which provides office leadership and sets strategic direction in support of meeting annually established enrollment goals. The position is hybrid and expected on-site in Baltimore, MD office 3 days per week.


Specific Duties & Responsibilities


Technology Management, Strategy, and Reporting

  • Provide business direction to develop efficient, accurate, and reliable workflow and systems through all Admissions-related technology interfaces, including but not limited to: Slate, University Student Information Systems (SIS), BusinessCAS, electronic document management systems, and other third-party systems.
  • Evolve business process workflow for efficient application processing and decision release for 3 admission cycles annually.
  • In consultation with director of enrollment management, update application statuses appropriately throughout the year and manage related e-mail/SMS updates to applicants as needed.
  • Collaborate with the Office of Marketing and Communications on Slate queries and set-up to ensure appropriate delivery of e-mail, SMS, direct mail, and any other marketing initiatives.
  • Collaborate with directors of recruitment and internal Office of Software and Reporting Services on reporting, queries, and internal portals needed to execute against lead management strategy.
  • Ensure Admissions is using the most efficient and reliable business processes, configurations, system features, and implementations.
  • Monitor APIs between Slate and multiple third-party systems to ensure data movement and integrity.
  • Take a lead role in identifying priorities, annual updates, and improvements to all technological systems and procedures. Work as primary liaison with University Information Systems (UIS) for annual Slate Cycle Prep process.
  • Serve as primary Admissions liaison to University Information Systems (UIS) and collaborate to address system issues.
  • Serve as primary technical liaison to third-party vendors engaged by Admissions.
  • Serve as primary technical liaison to other Carey Business School units and to divisions across the university when needed to facilitate proper setup and processes for data movement.
  • Document processes and policies.


Leadership

  • As a member of the Admissions Leadership Team, help set culture and strategic direction for Office of Admissions in support of meeting annually established enrollment goals.
  • Advise Assistant Dean on decisions regarding the Admissions technology stack and resources necessary to better adhere to institutional standards, optimize resources, and meet enrollment goals.
  • Supervise and provide vision to Admissions Operations team. Currently two full-time, non-exempt direct reports and up to three part-time graduate assistants.
  • Provide training and professional development opportunities to create a high-performing and customer service driven Operations team
  • Provide clear direction for staff and manage employee workloads daily to meet internal deadlines and ensure timely communication with applicants.
  • Ensure access to CRM training/documentation for new Admissions staff and coordinate ongoing training for existing staff to keep knowledge current.
  • Serve on the university-wide Slate User Group and other Carey and/or university-wide committees as needed.
  • Handle student needs that require escalation and provide back-up on primary needs during peak periods, as necessary.
  • Maintain thorough and up-to-date knowledge of existing and emerging admissions systems and best practices in graduate admissions/graduate management admissions.


Special knowledge, skills, and abilities

  • Knowledgeable of information technology and computing applications, preferably as implemented in higher education.
  • Proven ability to manage confidentiality and security of student information and records or other protected information.
  • Excellent interpersonal, writing, and verbal communication skills.
  • Ability to independently analyze and resolve complex problems.
  • Strong leadership skills to supervise and motivate staff. Must work effectively in a team environment.
  • Advanced Excel and data analysis skills. experience with data visualization software such as Power BI or Tableau preferred.
  • Strong customer service skills.
  • Ability to manage multiple priorities to deadline.
  • Familiarity with international student records and procedures.


Minimum Qualifications
  • Bachelor's Degree.
  • Five years progressively responsible related experience.
  • Additional education may substitute for experience to the extent permitted by the JHU equivalency formula.


Preferred Qualifications

  • Master’s Degree from a regionally accredited college or university strongly preferred.
  • Demonstrated knowledge of admissions office operational functions and customer relationship management (CRM) software very strongly preferred.
  • Supervisory experience strongly preferred.
  • Experience with Slate strongly preferred.
  • Familiarity with higher education environment, particularly graduate admissions or graduate management admissions desirable.

 

 

Classified Title: Associate Director Admissions 
Job Posting Title (Working Title): Associate Director Admissions Operations and Analytics   
Role/Level/Range: ACRP/04/ME  
Starting Salary Range: $64,600 - $113,300 Annually ($97,000 targeted; Commensurate with experience) 
Employee group: Full Time 
Schedule: Monday-Friday 8:30-5:00 with occasional weekends and evenings to support admissions events 
Exempt Status: Exempt 
Location: Hybrid/JH at Harbor East 
Department name: ​​​​​​​Admissions 
Personnel area: Carey Business School 

 

 

Total Rewards
The referenced base salary range represents the low and high end of Johns Hopkins University’s salary range for this position. Not all candidates will be eligible for the upper end of the salary range. Exact salary will ultimately depend on multiple factors, which may include the successful candidate's geographic location, skills, work experience, market conditions, education/training and other qualifications. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/.

Education and Experience Equivalency
Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines: JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

Applicants Completing Studies
Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.

Background Checks
The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.

Diversity and Inclusion
The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.

Equal Opportunity Employer
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

EEO is the Law
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf

Accommodation Information
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit https://accessibility.jhu.edu/.

Vaccine Requirements
Johns Hopkins University strongly encourages, but no longer requires, at least one dose of the COVID-19 vaccine. The COVID-19 vaccine does not apply to positions located in the State of Florida. We still require all faculty, staff, and students to receive the seasonal flu vaccine. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. This change does not apply to the School of Medicine (SOM). SOM hires must be fully vaccinated with an FDA COVID-19 vaccination and provide proof of vaccination status. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.

The following additional provisions may apply, depending upon campus. Your recruiter will advise accordingly.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
Hybrid: On-site 3-4 days a week

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