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Requisition ID:  116949

Associate Director of Life Design Events and Facilities

Co-reporting to the Director of Operations for the Life Design Lab (LDL) and the Director of Operations for Integrated Learning and Life Design (ILLD), we are seeking a Associate Director of Life Design Events and Facilities who will handle the development, planning, and execution of Life Design Lab events in coordination with campus partners, contribute to the engagement of Johns Hopkins University students and faculty, and manage the daily operational needs of the Imagine Center. The incumbent will contribute to developing and implementing the operational strategy and vision for all Integrative Learning and Life Design offices on the Homewood Campus at Johns Hopkins University in order to create and execute innovative, highly experiential, and scalable programs and interventions that develop 21st-century skills and empower students and alumni to be inspired and make life-changing audacious moves.

The incumbent is expected to consistently deliver exceptional customer service to staff, visitors, and students, represent Integrative Learning and Life Design, and highlight the division's impactful work.


Specific Duties and Responsibilities


Event Planning and Coordination (40%)

  • Primary point of contact and lead organizer for virtual and in-person events for the Life Design Lab. Develops scaled interventions to empower stakeholders as they conceive and execute their events.
  • Supervise task coordination and assist with managing cross-functional teams for large-scale flagship events within the LDL portfolio, including the Future Fest, career fairs, Employer Treks, and Industry Weeks.
  • Provide support for the implementation and execution of Life Design student treks, including travel, hotel accommodations, and catering.
  • Coordinate with the Director of Employer Engagement and the Communications Specialist to support employer and alumni planning and communications for major events.
  • Manage LDL events budgets in coordination with the Life Design Lab Budget Analyst and, where necessary, ILLD Departmental Principals.
  • Foster positive relationships with operational partners in Facilities and Real Estate, Scheduling, and Events Services, Homewood Student Affairs, and similar partners on other Johns Hopkins University campuses as needed.


Imagine Center Facilities Management (40%)

  • Serve as the main point of contact for facilities needs within the Imagine Center for the seven office directors in the building.
  • Manage the logistical and operational needs within the building regarding supplies, technology, and scheduling procedures.
  • Support staff of student workers and front desk security personnel in their administrative functions and ensure the security of the Imagine Center.
  • Oversees the processes and procedures for reserving and utilizing designated meeting rooms and spaces within the building.
  • Participate in regular strategic meetings with stakeholders from all offices in the building to continuously identify needs, challenges, and opportunities to evolve best practices and procedures within the space.


Divisional Coordination (10%)

  • Leverage Handshake, Microsoft Office Suite, and social media (Twitter, Instagram, and LinkedIn, in particular) to organize and advertise virtual and in-person events and collaborate with the Manager of Systems and Digital Experience to explore platforms that enable the development of new, scalable interventions across all ILLD offices.
  • Work closely with the Director of Operations for LDL and the Director of Operations for ILLD and maintain regular communications with leaders of key offices, including the Life Design Lab, the Hopkins Office of Undergraduate Research, University Experiential Learning, Global Education, Hire Hopkins, Doctorial Life Design Studio, Hopkins Connect, and Divisional Staff.
  • Provide support to the Life Design Lab Leadership Team and the ILLD Leadership team to develop strategic priorities for ILLD and the LDL.


Other Duties as Assigned (10%)

  • Actively foster relationships and develop projects in the Johns Hopkins and regional community that elevate the visibility and strengthen the Integrative Learning and Life Design brand.
  • Pursue professional development, research, and learning in design thinking, leadership & management, diversity equity and inclusion, entrepreneurship, and communications that allow the direct engagement with and education of ILLD stakeholders.


Special Knowledge, Skills & Abilities

  • Demonstrated successful experience in managing space reservations in an academic setting.
  • Knowledge of human-centered design thinking processes and tools and familiarity with life design philosophy and methodology.
  • Experience with strategic planning and managing teams.
  • Able to demonstrate examples of entrepreneurial spirit and the creation of successful academic ventures or innovative programs.
  • Experience supervising, mentoring, and managing student workers or teaching in a university or college setting.
  • Experience managing facilities, particularly in a student-facing space within higher education.
  • Demonstrated expertise and success in planning and executing large-scale, complex events with multiple stakeholders.
  • Ability to communicate clearly with stakeholders at multiple levels of the university.
  • Demonstrated familiarity with multiple software systems and applications, including CRMs, database systems, survey applications, social media, Microsoft PowerPoint, Teams, Word, and Excel, reservation or ticketing systems, and/or workflow tracking systems.


Minimum Qualifications
  • Bachelor’s Degree.
  • Five years progressively responsible in a supervisory/leadership, operational management, crisis management, or facilities role.
  • Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.


Preferred Qualifications
  • Master's Degree and 7 years of experience in higher education.

 

 

Classified Title: Associate Director Campus Operations 
Job Posting Title (Working Title): Associate Director of Life Design Events and Facilities   
Role/Level/Range: ATP/04/PD  
Starting Salary Range: $62,900 - $110,100 Annually ($80,000 targeted; Commensurate with experience) 
Employee group: Full Time 
Schedule: Monday - Friday - 8:30 am - 5 pm Occasional nights and weekends 
Exempt Status: Exempt 
Location: Hybrid/Homewood Campus 
Department name: ​​​​​​​Life Design Lab  
Personnel area: University Student Services 

 

 

Total Rewards
The referenced base salary range represents the low and high end of Johns Hopkins University’s salary range for this position. Not all candidates will be eligible for the upper end of the salary range. Exact salary will ultimately depend on multiple factors, which may include the successful candidate's geographic location, skills, work experience, market conditions, education/training and other qualifications. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/.

Education and Experience Equivalency
Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines: JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

Applicants Completing Studies
Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.

Background Checks
The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.

Diversity and Inclusion
The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.

Equal Opportunity Employer
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

EEO is the Law
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf

Accommodation Information
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit https://accessibility.jhu.edu/.

Vaccine Requirements
Johns Hopkins University strongly encourages, but no longer requires, at least one dose of the COVID-19 vaccine. The COVID-19 vaccine does not apply to positions located in the State of Florida. We still require all faculty, staff, and students to receive the seasonal flu vaccine. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. This change does not apply to the School of Medicine (SOM). SOM hires must be fully vaccinated with an FDA COVID-19 vaccination and provide proof of vaccination status. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.

The following additional provisions may apply, depending upon campus. Your recruiter will advise accordingly.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
Hybrid: On-site 3-4 days a week

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