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Job Req ID:  10423

Associate Director of Prospect Management

Classified title: Prospect Management Associate

Working title (if applicable): Associate Director of Prospect Management

Role/Level/Range: ATP/03/PC

Employee group (Full time/Part-time/Limited/Casual): Full time

Schedule (hours/days):  M-F, 37.5

Employee subgroup (FLSA Status): exempt

Department name: University Administration

Personnel area (School): Development and Alumni Relations



The Associate Director works with the Sr. Associate Director and other colleagues to support the vision, priorities, policies and procedures for the Relationship Management (RM) programs across Johns Hopkins.  The Associate Director also provides critical support in management of the Relationship Management System (RMS) in Development & Alumni Relations (DAR), and is responsible for managing DAR services for portfolio and discovery pipeline management.





Primary Duties and Responsibilities:

  • Implement and manage portfolio management services for DAR staff. Analyze portfolios on various criteria, including size, balance, composition, value and FY yield. Utilize analysis findings to develop portfolio recommendations, with the goal of optimizing the size and distribution of assigned prospects to maximize gift yield.
  • Meet regularly with Development Officers and supervisors to discuss analysis findings and recommendations. Provide concrete ways for Development Officers and staff to understand and actualize recommendations to ensure utilization and focused portfolios.
  • Ability to build and maintain relationships with DAR staff and leadership, foster teamwork, and work collaboratively with others to drive results and achieve office goals.
  • Identify and manage discovery pipeline needs for Development Offices. Regularly review and analyze discovery prospect data against needs. Partner and work with Development Research and FJHM Prospect Discovery offices to address gaps and needs, and to determine ideal information dissemination methodologies.
  • Manage physician portfolio analysis service for Medicine departments to assess and efficiently use their resources.
  • Identify goals and key performance indicators for portfolio review, portfolio management and pipeline services. Track progress to inform outcomes. Report out on outcomes, and determine needs for improvements and enhancements.
  • Manage the Relationship Management Liaison Group (RMLG) for development coordinators and staff.
  • Work with Sr. Associate Director to establish and support new prospect strategy services for DAR staff.
  • Prepare and/or present RMS education and training to DAR staff as needed.
  • Query and analyze Relationship Management Module and ALADIN data as needed for project and reporting purposes.
  • Capable of appropriately handling confidential and proprietary information, and using sound judgment in working with sensitive material.
  • Possess strong problem solving abilities and be able to exercise independent judgment.
  • High degree of accuracy and attention to detail, with ability to synthesize, analyze, and critique.
  • Ability to learn new software programs and databases such as ALADIN, Tableau, etc. Gain expert of these systems, and demonstrate a mastery of prospect management queries, reports, and data visualization.


Preferred Qualifications:

Bachelor’s degree required.  Three years related development and relationship/prospect management experience preferred.  This should include experience with maintaining prospect information and data management systems, and creating policies, procedures and training materials. Other analytical and data visualization experience will be considered as a substitute for development experience. 


The successful candidate(s) for this position will be subject to a pre-employment background check.


If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at For TTY users, call via Maryland Relay or dial 711.


The following additional provisions may apply depending on which campus you will work.  Your recruiter will advise accordingly.


During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.


The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.


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