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Requisition ID:  115447

BUDGET ANALYST

HPM is currently seeking a qualified person to work as a Budget Analyst within a team on pre- award and post-award grants and contracts activities, as well as assisting with the hiring and processing of Payroll. This position will provide support to the Grants and Contracts Manager and HPM faculty and staff. The Budget Analyst will assist with managing financial activities for sponsored funds, general funds, gift/discretionary, and endowment funds. This position aids the Sr. Grants and Contracts Analysts and the Grants and Contracts Manager.


Special Duties & Responsibilities

  • SAP Transaction Processing.
  • Initiate SAP transactions within all modules such online payment requests, shopping carts, etc.
  • Process online forms for independent contractor, and Payment Works.
  • Prepare invoices to send to Sponsor, and process A/R documents to post checks/payments received from Sponsors/Donors.
  • Process travel reimbursements for faculty, staff, and students. Prepare payroll (e-forms) and non-payroll cost transfers.
  • Track documents from creation to payment and trouble shoot any problems that may occur. Serve as point of contact for questions regarding transaction policy and procedure.
  • Ensure all expenses are allowable and allocable. Maintains supporting documentation for all transactions.


Finance & Grant Administration

  • Complete monthly verification and reconciliation of non-salary expenses. This includes, but is not limited to, matching receipts/invoices to statement, reconcile service center charges, note any outstanding items, and follow-up to ensure outstanding items are resolved.
  • Perform monthly reconciliations for sponsored accounts, gifts/discretionary, and endowment accounts.
  • Assist the Sr GCA in monitoring the expenditure of funds throughout the life of a project following the guidelines of the sponsoring organization and the University.
  • Identifies budget issues, provides alternative solution, and resolves problems with Sr. GCA and/or Grants and Contracts Manager.
  • Assist Sr. GCA on sub-award/sub-contract management. Initiate Purchase Order and review and process sub-award payments.
  • Clearing commitments billed to award and clears any orders that will not be fulfilled to maintain accurate spending projections on all projects managed.
  • Using SAP and Excel to prepare financial reports and analysis when requested (e.g.: prepare detailed budget summaries monthly to review accounts).
  • Assist at close out, complete financial transactions and assist with completion of financial reporting.
  • Perform miscellaneous related duties as assigned.


Minimum Qualifications
  • Bachelor's Degree in Finance, Accounting, Business or related field.
  • One year of related progressively responsible experience.
  • Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.


Preferred Qualifications
  • Knowledge of SAP and FIBI highly desirable.
  • Familiarity with University and Departmental policies and procedures.
  • Essential to the position is the ability to verify that transactions are allowable, allocable, and compliant with University, Federal, and Private sponsoring agency guidelines.
  • Understanding and demonstrated use of financial reporting and account reconciliation.
  • Strong verbal and written communication skills; with the ability to communicate and work effectively with a broad cross-section of clients including faculty, staff, students, and administration within the JHU as well as external contacts.
  • Must be collaborative with excellent interpersonal and customer service skills.
  • Must be able to set and manage multiple priorities and respond quickly to changing needs and goals.

 

 

Classified Title: Budget Analyst 
Job Posting Title (Working Title): BUDGET ANALYST   
Role/Level/Range: ATP/03/PB  
Starting Salary Range: $23.69 - $41.43 HRLY ($60,000 targeted; Commensurate with experience) 
Employee group: Full Time 
Schedule: Monday to Friday: 9 am – 5 pm 
Exempt Status: Non-Exempt 
Location: Hybrid: On-site 3-4 days a week 
Department name: 60004108-Health Policy & Management -CHSOR 
Personnel area: School of Public Health 

 

 

Total Rewards
The referenced base salary range represents the low and high end of Johns Hopkins University’s salary range for this position. Not all candidates will be eligible for the upper end of the salary range. Exact salary will ultimately depend on multiple factors, which may include the successful candidate's geographic location, skills, work experience, market conditions, education/training and other qualifications. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/.

Education and Experience Equivalency
Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines: JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

Applicants Completing Studies
Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.

Background Checks
The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.

Diversity and Inclusion
The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.

Equal Opportunity Employer
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

EEO is the Law
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf

Accommodation Information
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit https://accessibility.jhu.edu/.

Vaccine Requirements
Johns Hopkins University strongly encourages, but no longer requires, at least one dose of the COVID-19 vaccine. The COVID-19 vaccine does not apply to positions located in the State of Florida. We still require all faculty, staff, and students to receive the seasonal flu vaccine. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. This change does not apply to the School of Medicine (SOM). SOM hires must be fully vaccinated with an FDA COVID-19 vaccination and provide proof of vaccination status. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.

The following additional provisions may apply, depending upon campus. Your recruiter will advise accordingly.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
Hybrid: On-site 3-4 days a week

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