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Job Req ID:  64496

Billing Accountant

The Accounts Receivable Service Center provides review of revenue requirements for all sponsored and non-sponsored agreements with exception of cost reimbursable. We are seeking a Billing Accountant  who will apply the principles of accounting for billing for sponsored and non-sponsored funds. Details of this position include compiling financial information into a billing format, processing journal entries, and reconciling reports and financial data. Familiarity with and an awareness of the policies and procedures that apply to sponsored funds are required to ensure compliance and possesses knowledge of Hopkins financial accounting systems. Person will maintain open communication with grant sponsors, Hopkins departments, and Hopkins affiliates as well as department management.


Job Scope/Complexities:

  • Know the formal and informal departmental goals, standards, policies and procedures as they relate to the management of sponsored accounts and compliance. 
  • Position requires interaction with departments, Offices of Research Administration, and divisional business offices as needed.
  • Be sensitive to the interrelationship of both people and functions within the department. Communicates effectively at all levels.


Specific Duties & Responsibilities:

Execute the Financial Invoice Process

  • Routinely execute reports from SAP by utilizing standard formatted reports (BA reports) in order to identify appropriate reports and prioritize workload. Develop new reports as needed.
  • Generate BA reports by award to obtain revenue and expenditure information in order to begin the financial reporting process.
  • Analyze BA report by comparing revenue and expenses to information in the award notification and previous financial reports in order to complete the current invoice accurately. Verify accuracy of itemized charges, account numbers, and total expenditures. Review account information to verify balances for departments.
  • Record, classify and analyze accounting transactions requiring knowledge of accounting policies, procedures and systems within the department
  • Verify account information, accuracy of items charged, account numbers and cost of items
  • Prepares invoices for sponsored and non-sponsored accounts according to terms and conditions of award and Hopkins policies and procedures
  • Collaborate with departmental personnel by sending draft final invoices to the department in order to obtain department approval before submitting final invoice to the sponsoring agency.
  • Submit invoices to the sponsoring agency per the terms and conditions of the award
  • Verify documents for completeness and compliance with government and private agencies.
  • Applies working knowledge of 2CFR Part 200, FAR and other agency specific regulations; verifies documents for completeness
  • Reviews billings prepared in departments, examines necessary documentation and approves invoice to be sent to the customer or the sponsor
  • Perform final review of accounting on sponsored accounts for compliance with applicable regulations
  • Flexibility in handling special projects and ability to perform multiple assignments
  • Other duties as assigned


Monitor Awards for Master Data Changes, Compliance Issues and Overall Quality Assurance

  • Communicate with departmental personnel to obtain documentation necessary to support expenditures or revenues as a result of an audit inquiry.
  • Monitor costing compliance on research grants and contracts; perform various procedures on sponsored awards to maintain compliance with applicable regulations and award terms (e.g. appropriate treatment of administrative costs, unallowable costs, budgeting restrictions, etc.)


Provide Customer Service Support to the User Community

  • Interpret financial transactions and events for users who must make economic or business decisions.
  • Provides information to internal and external customers by explaining accounting transactions. Assists customers in resolving accounting issues and discrepancies.
  • Utilize interpersonal communication skills to address a wide range of questions from departmental personnel regarding sponsored awards in order to ensure compliance with laws, regulations, policies and procedures.
  • Respond to inquiries from internal and external sources and review accounting transactions to locate and resolve discrepancies.
  • Advise departments on compliance issues and the interpretation of applicable regulations (e.g. effort, cost allocations, allowability, etc.)


Minimum Qualifications (Mandatory):

  • Bachelor’s Degree in Accounting, Business, Finance or related field required. 
  • Candidates with a degree in a field other than accounting, business or finance with 2 years of progressively responsible related work experience may be considered.
  • Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.


Special Knowledge, Skills, & Abilities:

  • Ability to work with 2CFR Part 200
  • Some familiarity with and an awareness of the laws and regulations that apply to an accounting function and are required to ensure compliance.
  • Ability to understand the University’s accounting system, particularly with the grants management features.
  • Proficiency in the use of financial software applications, databases, spreadsheets, and/or word processing.
  • Ability to use various software applications, such as spreadsheets, relational databases, statistical packages, and graphics packages to assemble, manipulate, and/or format data and/or reports.
  • Ability to exercise judgment in the processing and resolution of non-routine accounting matters while assuming responsibility for those decisions.
  • Ability to interact with personnel from Departments, Offices of Research Administration, and Divisional Business Offices as needed and to be sensitive to the relationship between those areas.


Classified Title: Accountant 
Working Title: Billing Accountant 
Role/Level/Range: ATP/03/PB 
Starting Salary Range: up to $48,000 annually; Commensurate with Experience
Employee group: Full Time 
Schedule: M-F, 8:30 am - 5:00 pm
Exempt Status: Exempt  
Location: JH at Keswick 

Department name: A R Shared Services
Personnel area: University Administration


The successful candidate(s) for this position will be subject to a pre-employment background check.


If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.


Johns Hopkins has mandated COVID-19 and influenza vaccines, as applicable. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons or because the individual is pregnant or attempting to become pregnant. Requests for an exception must be submitted to the JHU vaccination registry. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.


The following additional provisions may apply depending on which campus you will work.  Your recruiter will advise accordingly.


The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.


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