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Job Req ID:  61157

Budget Analyst

The Finance and Administration Department seeks a Budget Analyst who will report to the Director of Financial Planning and Services and will provide direct financial and administrative support to the Finance Office. 


Specific Duties & Responsibilities:


Financial and Operational Analysis (60%)

  • Prepare monthly reconciliations for assigned accounts to ensure that transactions are complete and accurate
  • Exercise discretion and judgment in resolution of the questions related to faculty discretionary accounts spend and advise appropriate admin staff on availability of funds
  • Develop and update departmental policies related to fiscal and operational budget issues to ensure continuous improvement
  • Serve as the liaison for the Carey Student Accounts Office, establish effective working relationships with internal and external partner departments, resolving short-term issues and recognizing long-term initiatives
  • Troubleshoot the escalated issues of all student inquiries
  • Reconcile monthly student application fees and enrollment deposits
  • Analyze distribution of internal scholarships, monitor quarterly performance and provide narrative analysis
  • Identify students expired enrollment deposits and bad debt
  • Maintain software inventory, license renewals and find cost savings opportunities within all Carey departments
  • Communicate with internal and external administrative offices to ensure established procedures are followed
  • Maintain and update the Business Office portion of the internal website
  • Responsible for complex financial transactions, make independent decisions on financial allocations and advise management/recommend alternatives to ensure project results
  • Keep abreast of laws, regulations and internal policies that apply to Carey financial transactions and projects
  • Troubleshoot complex problems for various constituents and escalate to an appropriate external administrative office: Accounts Payable, Supply Chain, Accounts Receivable, Internal Audits, Tax Office and other JHU departments and service centers
  • Provide guidance/training of Finance processes to internal departments as needed
  • Assist with special projects and other duties as assigned


Transactional Activity (40%)

  • Review and approve expense and travel reimbursements for faculty and staff in accordance with IRS and University tax codes
  • Review and approve expenses of Purchasing Card holders for accuracy and compliance
  • Process, review and approve invoices in SAP in accordance with University policies and procedures
  • Facilitate the approval process of all Carey contracts with the JHU Procurement department
  • Generate and assist various departments with complex shopping carts
  • Complete journal entries and ensure correct expenses are charged to the appropriate accounts
  • Prepare and process deposit transmittals for payments received
  • Processes Master data requests to create/update cost centers/internal orders
  • Processes ZSRs for workflow and security access
  • Provide assistance with payroll transactions for staff, faculty and students
  • Work closely with the IT Manager, fulfilling IT equipment orders, including hardware and desktop software, as well as larger hosted applications. Track all purchases through the ordering cycle and include RMAs as necessary, place the orders in SAP and vendor websites and perform monthly reconciliations
  • Generate Excel reports on Carey technology purchases and technology inventory


Minimum Qualifications (Mandatory):

  • Bachelor’s degree from a regionally accredited college or university, preferably in business, accounting or finance
  • One year progressively responsible related financial/accounting experience required, two years preferred
  • Additional education may substitute for required experience, and additional related experience may substitute for education to the extent of permitted by the JHU equivalency formula


Special Knowledge, Skills & Abilities:

  • Must be collaborative with excellent interpersonal and customer service skills
  • Must be able to set and manage multiple priorities, and respond quickly to changing needs and goals
  • Strong verbal and written communication skills
  • Ability to work effectively both independently and in a team environment with a diverse constituency
  • Strong skills in problem-solving, reconciling financial accounts
  • Excellent organization skills and attention to detail
  • Knowledge and proficiency in the use of financial software applications, MS Excel and Word
  • SAP experience is preferred


JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.


Classified Title: Budget Analyst
Role/Level/Range: ATP/03/PB 
Starting Salary Range: $43,530 - $59,795 annually (commensurate with experience)
Employee group: Full Time 
Schedule: Monday-Friday 8:30am-5:00pm 
Exempt Status: Non-Exempt  
Location: JH at Harbor East 

Department name: ​​​​​​​Financial & Administration 
Personnel area: Carey Business School


The successful candidate(s) for this position will be subject to a pre-employment background check.


If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.


The following additional provisions may apply depending on which campus you will work.  Your recruiter will advise accordingly.


During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.


The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.


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JH at Legg Mason Harbor East - Carey Business School