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Job Req ID:  105144

Budget Analyst

The Department of Emergency Medicine is seeking a Budget Analyst who will work under the supervision of the Assistant Director of Finance. This position will coordinate and oversee budgeting activities related to non-sponsored departmental budgets. The Budget Analyst will assist in financial analysis of faculty compensation, as well as providing reporting, oversight and processing of reimbursements, payments and procurement. This role assists in the analysis of revenue and expense budgets and will act as a liaison for HR/Payroll.

Specific Duties & Responsibilities

  • Responsible for performing monthly reconciliation of non-sponsored accounts. Develop and generate SAP/BW Analysis financial reports and files and verify budget and expenditures to ensure compliance with university and/or agency policies, regulations and restrictions. Prepare non-payroll cost transfers to move expenses to correct accounts, as needed.
  • Interprets policy and procedure for department based on understanding of university policy. Serves as departmental point of contact for questions regarding financial procedures and related university policies.
  • Develop payment schedules to monitor payments to vendors and from external / internal clients. Responsible for accurate and timely internal and external billing and receipt of payments. Manage related financial processes to ensure accuracy, completion and maintenance of supporting documentation.
  • Proactively advise appropriate administrative staff on status and availability of funds.
  • Keep abreast of University accounting system and policy to ensure up-to-date compliance.
  • Process on-line payment requests for invoice payments, travel and other reimbursements, and shopping carts for purchase orders for general supplies.
  • Generate complex shopping carts for purchase order requests related to subcontract agreements and some equipment purchases.
  • Assist with budget development for non-sponsored revenue and expense budgets.
  • Reconcile faculty labor distribution to ensure accurate salary allocation across accounts, as well as providing support to RMS for sponsored accounts. Prepare payroll transfers to properly allocate salaries, as needed.
  • Assist financial analysts in quarterly supplement analysis to ensure accurate and timely payment.
  • Develop and maintain supplement tracking sheets to assist in the development of faculty, clinical associate and PA compensation statements.
  • Process Internal Service Requests (ISR) forms for Faculty, Clinical Associates, staff, and students.
  • Coordinate with finance and administrative staff for hiring of Full Time Faculty, Clinical Associates, staff & students.
  • Prepare and process monthly PA payroll. Maintain detailed reconciliations to ensure accurate payroll.
  • Provide time keeping support in the E210 system for Clinical Associates and Physician Assistants
  • Use various software applications including Excel and PowerPoint to compile, analyze and present financial data.

Additional Knowledge, Skills, & Abilities

  • Knowledge and skill in Excel, Access, and SAP a plus.
  • On a regular and continuous basis, exercises administrative judgment and assumes responsibility for decisions, consequences, and results having an impact on people, costs, and/or quality of service within the functional area.
  • Knowledge of accounting and budgeting theory and practices.
  • Ability to work with flexibility on several tasks simultaneously and to meet various concurrent deadlines.
  • Very strong organizational skills, analytical and problem-solving abilities, and attention to detail.
  • Ability to maintain confidentiality.
  • Ability to prioritize own work as needed.
  • Strong interpersonal and communication skills, both oral and written. Ability to effectively interact with all levels of University and Hospital employees as well as outside contacts.
  • Function as a team player and works to maintain harmonious working relationships with coworkers, peers and supervisors.

Physical requirements 

  • Sitting in a normal seated position for extended periods of time.
  • Occasionally lifting, carrying objects weighing 10lbs or less.
  • Occasionally pushing, pulling objects weighing 30lbs or less.
  • Local travel required.
  • State, regional, national travel may periodically be required.

Minimum Qualifications
  • Bachelor's Degree in Finance, Accounting, Business or related field.
  • One year of related progressively responsible experience.
  • Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.

Preferred Qualifications

Classified Title: Budget Analyst  
Role/Level/Range: ATP/03/PB  
Starting Salary Range: $21.56-$29.61 Hrly (Commensurate with experience) 
Employee group: Full Time 
Schedule: Monday - Friday; 8:30 - 5:00 
Exempt Status: Non-Exempt 
Location: ​​​​​​​Hybrid/Mount Washington Campus 
Department name: ​​​​​​​SOM Em Med General Administration  
Personnel area: School of Medicine 


Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines:

*JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

**Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.

The successful candidate(s) for this position will be subject to a pre-employment background check.


The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.


Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.


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Accommodation Information

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit


Johns Hopkins has mandated COVID-19 and influenza vaccines, as applicable. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. For additional information, applicants for SOM positions should visit and all other JHU applicants should visit


The following additional provisions may apply, depending on campus. Your recruiter will advise accordingly.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.


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