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Job Req ID:  56456

Budget Analyst

General Summary:

This role will support the student account team within the School of Medicine Business Office.  Performs comprehensive analysis and projections, relating to business or research trends to improve Departmental operational and financial effectiveness.  The ideal candidate will perform analysis of financial reports and data, and prepare subsequent narrative analysis for management inclusive of recommendations.  S/he will develop detailed financial models to help reduce cycle times for annual budgeting, projections and reporting. S/he will utilize knowledge of the university's financial accounting systems. This individual should have the ability to work independently to achieve departmental goals, deadlines, and desired outcomes/results.  In addition, expected to collaborate and engage key stakeholders of the Registrar’s Office, affiliated institutions, the University Controllers Office, and the central university student account shared service.


Specific duties & responsibilities:

  • Maintains the medical insurance database
    • Transition database into the student information system (SIS)
      • Housestaff, Post Doc, and PhD student insurance premiums
    • Prepares monthly accounting close entries
    • Reconcile the premiums between the database, SIS and SAP
  • Manages the international medical student population
    • Process escrow/refund requests
    • Create escrow process and financial obligation letters
    • Reconcile escrow to SIS to SAP
  • Responsible for student revenue and expenses with Johns Hopkins affiliates
    • Continuing Medical Education (CME), Kennedy Krieger Institute (KKI), Howard Hughes Medical Institution (HHMI) and Lieber Institute
    • Provides analysis around monthly variances to budget
  • Responsible for the Post Doc Fringe Rate, the Housestaff reconciliations and Departmental Graduate Aid (DGA)
  • Reconciles student account receivables with SAP and SIS
    • Works with treasury to reconcile student accounts with SAP
    • Processes entries to correct differences
  • Monitors and triages the central student email boxes by effectively communicating with students and stakeholders in a timely manner
  • Works with management on projects and initiatives related to student accounts
  • Plans and conducts simple to moderately complex analysis to determine cost of business activities
  • Recommends budget adjustments, and other cost improvement measures
  • Analyzes simple to moderately complex financial data and extracts and defines relevant information; interprets data for the purpose of determining past financial performance and/or to project a financial probability
  • Develops simple to moderately complex financial models and reports for forecasting, trending, and results analysis
  • Interprets financial data and transactions of discretionary spending for management making economic or business decisions
  • Reviews and evaluates current internal/external processes and makes recommendations for improvements for automating and streamlining routine tasks
  • As assigned, generates and distributes monthly reports and create new reports to improve monitoring of revenues/expenses within the School of Medicine
  • Uses various software applications, such as spreadsheets, relational databases, and presentations/graphics packages to assemble, manipulate and/or format data and/or reports
  • Records, classifies, and summarizes financial transactions and events in accordance with generally accepted accounting principles as well as fund accounting
  • Documents processes and procedures as needed
  • Functions as a team player and works to maintain harmonious working relationships with coworkers, peers and supervisors
  • Supports Annual Budget Process; Monthly and annual close process
  • Supports development of Five and Ten Year Strategic Plans
  • Supports Johns Hopkins Medicine/Johns Hopkins University Dowry Report and AAMC (Association of American Medical Colleges) Reporting
  • Performs various Account Reconciliations
  • Compute and project expenses and departmental chargeouts
  • Oversight of Various Non-Departmental Programs
  • Recognizes where coworkers need assistance and take initiative to help

Minimum Qualifications (Mandatory):

  • Bachelor’s degree in accounting, finance, business or related field 
  • One year progressively responsible related financial experience
  • Advanced knowledge in the use of spreadsheets, presentations and word processing
  • Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.


JHU Formula: 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for the required education on the same basis.  For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job. 


Special knowledge, skills, and abilities:

  • Knowledge of financial software applications and database utilization/management preferred
  • Knowledge of SAP accounting system practices and implementation within the Hopkins environment desirable
  • MS EXCEL – Advanced, with demonstrated knowledge of macros, formulas and other advanced Excel tools and functions required
  • Additional Microsoft Suite (PowerPoint, Word, Access strongly desired)
  • REPORTING TOOLS – Business Objects or similar tools




Classified Title: Budget Analyst 
Working Title: Budget Analyst 
Role/Level/Range: ATP/03/PB 
Starting Salary Range: $43,530 - $59,795; Commensurate with Experience
Employee group: Full Time 
Schedule: Monday through Friday 8:30-5:00 
Exempt Status: Non-Exempt  
Location: 45-MD:JH at Keswick 
Department name: 10002567-SOM Admin Finance Business Services 
Personnel area: School of Medicine


The successful candidate(s) for this position will be subject to a pre-employment background check.


If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.


The following additional provisions may apply depending on which campus you will work.  Your recruiter will advise accordingly.


During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.


The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.


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School of Medicine - East Baltimore Campus