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Job Req ID:  100197

Budget Analyst

Johns Hopkins University’s Krieger School of Arts and Sciences (KSAS) Divisional Business Office is seeking a Budget Analyst to primarily support Advanced Academic Programs (AAP). Reporting to the Assistant Director of Finance, this position will work with various members of AAP’s faculty, senior leadership, and administrative staff in the compilation of information related to expenditure and revenue budgets.

The selected candidate will be responsible for overseeing AAP’s established budgets. This includes extracting, analyzing, and preparing both routine and ad hoc budgetary reports for the Assistant Director of Finance, Associate Dean, and other KSAS and AAP leadership. Monitoring revenue and expenditures for various business lines, including, but not limited to designated and discretionary funds, affiliated institution funds, general funds, etc. against budget. Performing financial analysis relating to business or research trends to improve departmental financial effectiveness and compliance with JHU policies and procedures.

Specific Duties & Responsibilities

Budget Analysis (50%)

  • Review and analyze budget patterns, proposed budgets; Identify budget issues, provide alternative solutions and resolve problems; analyze prior fiscal year expenses and revenues and project financial trends for current and future fiscal years (upon request); Project expenditure and prepare up-to-date expenditure and balance information.
  • Communicate encumbered/actual line item over-expenditure and other fiscal concerns to Program Directors and administrative managers.
  • Submit financial updates, review/reconcile variances and resolve issues, and meet with program chairs/directors and administrative managers regarding budget expenditure on a monthly basis.
  • Extract and analyze financial data and develop moderately complex summaries for leadership.
  • Verify and monitor budgets and expenditures and oversee all purchases to ensure compliance.
  • Develop and create financial and statistical data reports for the Assistant Director of Finance and/or Assistant Dean (may utilize Excel, SAP, and other internal databases).
  • Assist in preparation of the annual operating budget.
  • Oversee the Department’s Control Salary balance. Provide reports each payroll period to leadership. Work with divisions to properly reduce control salary balances and identify and resolve (or work with others to resolve) barriers to reducing control salary balances.
  • Audit Faculty Teaching Load Report.

Financial Administration And Processing (30%)

  • In coordination with the Assistant Director of Finance, develop and implement financial management and administrative processes and procedures for AAP to maintain efficient and effective workflow as well as compliance with the University’s financial policies and procedures.
  • Monthly audit and reconciliation of assigned accounts.
  • Manage procurement and central bill travel cards and associated records.
  • Resolve any expense posting errors and communicate proper expense allocation as needed.
  • Assist in review, development and processing of vendor contracts.
  • Review and assist Assistant Director of Finance with approvals of Off-Site Course budget requests.
  • Create new Internal Orders within department in relation to off-site courses, ensure that all costs are allowable, allocable, reasonable, and justifiable.
  • Initiate payroll transactions such as internal service requests (ISRs) and payroll (eforms) cost-transfers.
  • Act as a travel policy, procedure, and processing knowledge base to faculty and staff.
  • Act as reviewer of Concur expense transactions.
  • Process check and cash deposits.
  • Assist faculty and staff with using AAP’s project management system, JIRA.
  • Use knowledge of JHU internal controls to verify and initiate SAP transactions; invoices, shopping carts, non-payroll journal transfers and verify compliance with University guidelines.

Training And Instruction (10%)

  • Provide instruction, training and guidance to staff and faculty in budget, accounting, administrative procedures and develop and distribute technical training.
  • Interpret policies and procedures, provide instruction to faculty, staff, students and answer questions as they arise.
  • Prepares and maintains written procedures for all processes.

Other Duties As Assigned (10%)

Minimum Qualifications
  • Bachelor's Degree in Finance, Accounting, Business or related field.
  • One year of related progressively responsible experience.
  • Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.

Preferred Qualifications
  • Knowledge of financial software applications (namely, SAP) and database utilization/management preferred.
  • Ability to use various software applications, such as spreadsheets, relational databases, statistical packages, and graphics packages to assemble, manipulate and/or format data and/or reports preferred.
  • Strong organizational skills, multitasking abilities, and attention to detail.


Classified Title: Budget Analyst   
Role/Level/Range: ATP/03/PB  
Starting Salary Range: $44,850 - $61,600 (Commensurate with experience)
Employee group: Full Time 
Schedule: M-F 8:30am-5pm 
Exempt Status: Non-Exempt 
Location: Hybrid/Homewood Campus 
Department name: ​​​​​​​Advanced Academic Programs 
Personnel area: School of Arts & Sciences 


Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines:

30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.


The successful candidate(s) for this position will be subject to a pre-employment background check.


The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.


Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.


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Accommodation Information

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The following additional provisions may apply, depending on campus. Your recruiter will advise accordingly.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.


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