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Job Req ID:  103036

Budget Analyst

The SNF Agora Institute at Johns Hopkins is seeking a qualified Budget Analyst to join the finance team to support the day-to-day financial activities of the Institute. This position will report directly to the Assistant Director of Finance and be primarily responsible for expense reimbursements, procurement, accounts payable, accounts receivable, hourly payroll, and account reconciliation. Additionally, this position will provide support with pre and post award management for the institute’s sponsored portfolio.


Specific Duties & Responsibilities

Accounting & Finance

  • Submit expense reimbursements for faculty, staff, students and institute guests through Concur and/or the non-employee reimbursement process; serve as a resource for travel reimbursement policies, procedures and best practices; train faculty and staff on the Concur system as necessary.
  • Generate shopping carts to procure goods and services following the university procurement policies and create goods receipts.
  • Prepare online payments requests in SAP and track payments to completion.
  • Complete independent contractor forms for vendor setup and track process to ensuring university policies are followed.
  • Serve as point of contact for all vendor payments including managing the payment works process.
  • Administer the departmental Pcard and ensure all expenses are in compliance with procurement policy, conduct monthly reconciliation of expenses meeting internal deadlines.
  • Deposit incoming checks to correct accounts.
  • Monitor and track faculty research budgets and proactively provide status of available funds to faculty and Assistant Director of Finance.
  • Provide financial reports on account balances and assists the Assistant Director of Finance with ad hoc financial reports for donors, sponsor and internal stakeholders.
  • Process non-payroll cost transfers.
  • Generate BW/Analysis reports and provide projected balances to Assistant Director of Finance.
  • Identify and assist with the resolution of procurement, contracts, payroll, payment and budget issues.
  • Prepare and review statistical data reports on finances.
  • Develop and prepare financial reports for forecasting and results analysis using various software applications such as spreadsheets and university systems such as SAP and Analysis.
  • Submit expense reimbursements for faculty, staff, students and institute guests through Concur and/or the non-employee reimbursement process, serve as a resource for travel reimbursement policies, procedures and best practices, train faculty and staff on the Concur system as necessary.
  • Generate shopping carts to procure goods and services following the university procurement policies and create goods receipts.
  • Prepare online payments requests in SAP and track payments to completion.
  • Complete independent contractor forms for vendor setup and track process to ensuring university policies are followed.
  • Serve as point of contact for all vendor payments including managing the payment works process.
  • Administer the departmental Pcard and ensure all expenses are in compliance with procurement policy, conduct monthly reconciliation of expenses meeting internal deadlines.
  • Deposit incoming checks to correct accounts.
  • Monitor and track faculty research budgets and proactively provide status of available funds to faculty and Assistant Director of Finance.
  • Provide financial reports on account balances and assists the Assistant Director of Finance with ad hoc financial reports for donors, sponsor and internal stakeholders.
  • Process non-payroll cost transfers.
  • Generate BW/Analysis reports and provide projected balances to Assistant Director of Finance.
  • Identify and assist with the resolution of procurement, contracts, payroll, payment and budget issues.
  • Prepare and review statistical data reports on finances.
  • Develop and prepare financial reports for forecasting and results analysis using various software applications such as spreadsheets and university systems such as SAP and Analysis.


HR/Payroll

  • Manage payroll process for hourly workers; submit monthly hours in SAP time entry system and ensure availability of funds prior to posting the expense.
  • Collect data for new faculty, students and fellows hires.
  • Generate Internal Service Requests (ISR) for faculty, students and fellows.
  • Assist with onboarding new faculty, students and fellows.


Pre/Post Award

  • Support coordination of sponsored proposals for completeness through collection and consolidation of all required documents, including tracking and follow up through submission and acceptance.
  • Allocate budgets in SAP for new awards.
  • Prepare invoices to send to Sponsor, and process A/R documents to post checks/payments received from Sponsors/Donors.
  • Process subcontractor invoices and good receipts.
  • Prepare monthly account reconciliation for review by Assistant Director of Finance.
  • Monitor projects to ensure expenditures are timely, within project period and in compliance with sponsor and university policy.


General

  • Recommend process improvements for better performance and efficiencies.
  • Identify issues with procurement, accounts payable and payroll and directly communicate with Assistant Director of Finance.
  • Keep abreast of university and sponsor policies to ensure up-to-date compliance.
  • Provide backup support to finance team.
  • Carry out other related duties, as assigned.


Special Knowledge Skills & Abilities

  • Must have working knowledge of MS Excel.
  • Knowledge of SAP financial systems.
  • Two or more years of related experience preferred.
  • Ability to manage multiple projects and establish priorities using independent judgement and ensuring deadlines are met.
  • Demonstrated interpersonal, organizational, and problem-solving skills.
  • Ability to work in a fast-paced environment and flexibly handle competing priorities and stakeholders.



Minimum Qualifications
  • Bachelor's Degree in Finance, Accounting, or related field.
  • One year of related progressively responsible experience.
  • Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.


Preferred Qualifications
  • Ability to perform under pressure in a fast-paced and contingent environment.
  • Experience providing administrative support at the executive level.
  • Willingness to work independently with a team that frequently travels and/or works in hybrid mode.

 

 

Classified Title: Budget Analyst 
Role/Level/Range: ATP/03/PB  
Starting Salary Range: Starting Salary Range: $44,850 - $61,600 (Commensurate with experience)
Employee group: Full Time 
Schedule: M-F/8:30-5:00 
Exempt Status: Non-Exempt 
Location: Hybrid/Homewood Campus
Department name: SNF Agora Institute
Personnel area: School of Arts & Sciences 

 

Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines:


JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

**Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.


The successful candidate(s) for this position will be subject to a pre-employment background check.

 

The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.

 

Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

 

EEO is the Law
Learn more:
https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf

 

Accommodation Information

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit accessibility.jhu.edu.

 

Johns Hopkins has mandated COVID-19 and influenza vaccines, as applicable. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.

 

The following additional provisions may apply, depending on campus. Your recruiter will advise accordingly.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

 

Note: Job Postings are updated daily and remain online until filled.

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