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Job Req ID:  105257

Budget Analyst

The Department of Modern Languages and Literatures (MLL) is seeking a Budget Analyst. This position will work in partnership with the Administrative Manager (AM), Krieger School finance department, and MLL administrative team to support MLL, The Center for Advanced Media Studies (CAMS), and The Leonard and Helen R. Stulman Program in Jewish Studies (JS). The position reports to the MLL Administrative Manager (AM). Primary responsibilities include: paying invoices, preparing deposits, allocating expenses and reviewing and assisting in reconciling MLL’s 80+ individual accounts; assisting the AM in preparing financial reports for faculty research accounts, and center and program accounts. The Budget Analyst also works with MLL’s Sr Academic Program Coordinator to coordinate and track payments to graduate students.

Specific Duties & Responsibilities

Finance and Operations (49%)

  • The Budget Analyst will work in collaboration with staff to manage, evaluate, and monitor all financial transactions related to the department, and serves as the primary point of contact for financial matters in MLL and its related centers and programs.
  • Invoice payment, check processing, initiation of payments to individuals, preparation of SAP shopping carts. Provide follow-up problem solving to these activities and verify that all receipts are properly stored for account reconciliation.
  • Assistance with monthly reconciliation of the 80+ accounts associated with the department to verify that all charges are appropriate and allowable.
  • Initiate transfers, etc. to correct any transaction or account errors.
  • Manage department and program/center vendors and contractors from initial setup in University system through payment for goods and services.
  • Review and process departmental and faculty Procurement Card and Central Bill Travel Card expenses.
  • Manage expense and travel reimbursements to associated MLL faculty, staff, and students through Concur or SAP. Provide guidance and training to faculty, students, and staff related to the Concur travel and expense reimbursement tool.
  • Assist AM in preparing reports to faculty and center/program directors on account status.
  • Asist AM with financial reports and projections prior to annual University budget meetings.
  • Assist AM with responses to queries from Krieger School finance department.
  • Provide financial and administrative support to department and centers in absence of AM.

Travel & Event Coordination (31%)

  • The Budget Analyst is responsible for the financial aspects related to visitors, lectures, conferences or events in MLL and its associated programs and centers.
  • Will work with the AM, administrative coordinator and graduate student administrator to coordinate financial transactions related to department and program/center lectures, conferences, and events.
  • Contact appropriate faculty members to gather event details.
  • Contact guests for travel arrangement specifics.
  • Determine if guest needs to be set up as a university vendor.
  • Initiate vendor set up process.
  • Initiate travel arrangements, transportation and hotel accommodations for faculty, student and department guests as authorized.
  • Initiate fund transfers with other sponsoring departments as needed.
  • Initiate honorarium payments for lecturer/speakers in timely manner.
  • Track expenses for lectures, conferences and events. When requested create event reports detailing expenses associated with events.
  • Manage use of the central bill travel card (CBTC) and assist students in submitting information to prepare travel requests using the JHU Travel and Concur system.

Other Financial & Administrative Duties (20%)

  • Serve as point of contact for questions regarding financial transaction policies and procedures. Serve as the liaison between faculty and staff with the University's purchasing, payroll, and accounting departments. Provide guidance and training to administrative staff in relation to purchase and budget procedures.
  • Provide guidance/training on financial policies and procedures to the faculty and staff of the as recommended or needed.
  • Work with department manager and staff on keeping workflow processes updated.
  • Collaborate with the finance and administrative teams to learn, understand, and communicate changes in administrative procedures to internal staff and external contacts and initiate updates to electronic documents and resources.
  • Maintain accurate and comprehensive electronic files, following JHU KSAS guidelines for record naming, storage, compilation, retention and purging.
  • Manage inventory and replenishment of office supplies.
  • Process FedEx shipments for faculty and monitor FedEx account.
  • Supervise student workers charged with general office tasks such as event planning, filing and digitizing back-up financial documents, etc.
  • Assist the Sr. Academic Program Coordinator with submission of weekly hours by students as needed.
  • Provide support for other financial/administrative services of the department as needed.
  • Assist AM with creation of finance manual for department.

Special Knowledge, Skills, & Abilities

  • High level of understanding of financial practices and procedures.
  • Ability to maintain a strict level of confidentiality.
  • Ability to work collaboratively to meet established deadlines.
  • Excellent organizational, time management and event planning skills.
  • Ability to use independent judgment in resolving financial issues, and work independently with minimal supervision.
  • Excellent oral and written communication skills, particularly in regard to communicating with foreign faculty, students, and guests.
  • Excellent interpersonal skills. Ability to work in a multi-national, multi-cultural setting.
  • High level of professionalism in interactions with others, ability to exercise tact and good judgment.
  • Ability to work in a fast-moving environment.
  • Willingness to learn new skills & procedures, and to share knowledge.

Minimum Qualifications
  • Bachelor's Degree in Finance, Accounting, Business or related field.
  • One year of related progressively responsible experience.
  • Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.

Preferred Qualifications
  • Three to five years of related experience in financial position, preferably in an academic or medical setting.
  • One to two years of progressively responsible related administrative and/or budget experience.
  • Demonstrated report preparation and management of complex projects.
  • Excellent computer skills with emphasis on MS Office applications, such as Excel, Word, and Outlook.

Classified Title: Budget Analyst   
Role/Level/Range: ATP/03/PB  
Starting Salary Range: $23.00-$31.58 HRLY (Commensurate with experience) 
Employee group: Full Time 
Schedule: 37.5 hrs/ Monday - Friday 
Exempt Status: Non-Exempt 
Location: ​​​​​​​Hybrid/Homewood Campus 
Department name: ​​​​​​​Modern Languages and Literatures  
Personnel area: School of Arts & Sciences 


Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines:

*JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

**Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.

The successful candidate(s) for this position will be subject to a pre-employment background check.


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All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.


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