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Job Req ID:  16397

Budget Analyst

Under the supervision of the Financial Manager, coordinates and oversees budgeting activities related to JHU accounts including cost centers, departmental and sponsored budgets, revenues and gift accounts.  Assists in financial studies and analysis regarding projected changes in revenues and expenditures.  Oversees revenue and expense budgets, including grants and contracts in post award period.  Ensures compliance with University and/or agency regulations and restrictions. May train others in budget related policies and procedures.



  • Analyzes financial data and extracts and defines relevant information; interprets data for the purpose of determining past financial performance and/or to project a financial probability.
  • Coordinates and develops budgets for research grants and contracts, including revenues and gift accounts. Analyzes budget patterns, projects expenditures, and prepares approved budget.  Once a budget is approved then enters it into the COEUS system for routing purposes.
  • Compiles working papers and approved budgets when an award has been funded.  Monitors payroll for the specific faculty and their staff ensuring proper utilization of funds awarded.  Performs cost transfers when needed and monitors health insurance on a monthly basis for the area. Financial reports are prepared for budgets, grants, and contracts on a routine basis.
  • Develops payment schedules to monitor receipt of payments from sponsor.
  • Reconciles service center invoices against study milestones.
  • Keeps abreast of laws and regulations that apply to a particular staff function or field of professional expertise to maintain up-to-date compliance.
  • Works towards revenue maximization by understanding and overseeing the revenue cycle
  • Sets up budget accounts once award(s) has been granted or contract(s) signed. Administers the funds ensuring that funds are expended according both to the sponsor and university guidelines.
  • Works closely with Program Manager and Research team to develop and maintain clinical trials process (Budget, Contract Negotiation, Track payments)
  • Responsible for routine billing of clinical trials milestones, adverse events, amendments etc.
  • Assists in the grants submittal process, tracking internal documents to ensure proposals include accurate budgets and protocol information.
  • Confers with appropriate internal Principal Investigator to ensure that required procedures are followed, and provides instruction and answers questions relating to budget procedures. Identifies budget issues, provides alternative solutions, and resolves problems.


Minimum Qualifications (Required):

Bachelor’s Degree in accounting, business, and related field.   One year of progressively related financial experience required, preferably in an academic setting.  Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.  Proficiency in the use of software applications, databases, spreadsheets, and/or word processing required.


Special Knowledge, Skills, or Abilities / Competencies: 

  • Knowledge and skill in Excel, Access, and SAP a plus
  • On a regular and continuous basis, exercises administrative judgment and assumes responsibility for decisions, consequences, and results having an impact on people, costs, and/or quality of service within the functional area.


JHU Equivalency Formula:  30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience.  Additional related experience may substitute for required education on the same basis.  For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.


Classified Title: Budget Analyst 
Working Title: Budget Analyst  ​​​​​
Role/Level/Range: ATP/03/PB 
Starting Salary Range: 
 $ 20.75 - $28.75

Employee Group: Full Time 
Schedule: Monday-Friday/8:30-5:00pm/40 hours 
Exempt Status: Non-Exempt  
Location: 04-MD:School of Medicine Campus 
Department Name: 10002918-SOM Onc Financial Management 
Personnel Area: School of Medicine


The successful candidate(s) for this position will be subject to a pre-employment background check.


If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.


The following additional provisions may apply depending on which campus you will work.  Your recruiter will advise accordingly.


During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.


The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.


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