Job Req ID:  111551

Budget Analyst

We are seeking a Budget Analyst who will manage daily financial activities in the Department of Gynecology and Obstetrics, including non-sponsored and sponsored accounts, manage and process SAP related documents, payroll related activities, HR related duties, which include requisition and staff performance review process. In addition, will handle E210 timesheet management and budget compliance related matters.


Specific Duties & Responsibilities

  • Assist in the development of the annual Departmental budget and projections.
  • Responsible for assisting in the control of established budgets by overseeing, reconciling budget information, extracting and analyzing financial data to assist in the Management of the Department.
  • Assist with monitoring and reconciling non-sponsored financial reports and exercise control of expenditures.
  • Process quarterly and annual invoices, including posting AbbVie sponsored invoices in SAP, quarterly CPA Billing Incentive bonus supplements, KB15N's, journal entries, and non-payroll cost transfers.
  • Assists with monthly All Funds reports and other reports as needed.
  • Prepares and processes various online check requests, online invoices, travel expense reports, etc.
  • Submit PaymentWorks vendor update requests through SAP. Approve all shopping carts and on-line check requests for department.
  • Assist with processing expense reports and check request for Howard County Laborists, Sibley OBU Ultrasound, and Sibley GON, and Sibley L&D.
  • Responsible for reconciling departmental accounts on a monthly basis and clear up any discrepancies.
  • iLab administrator for Department: Manage all iLab requests for department and add IO #’s as needed.
  • Manage all new/replacement computer/monitor requests for department through the new IT leasing program.
  • Create and manage new computer inventory spreadsheet and update periodically to track new and replaced computers through new IT leasing program as well as track computers ordered through the regular (non-leasing) program.
  • Work with all departmental staff to communicate any updates and changes.
  • Provide IT services with updated and accurate budget information.
  • Manage all departmental computer IT requests and request replacement computers as needed.
  • Oversee the review and approval of payroll documents to ensure equity is maintained, appropriate justification is provided and budget impact is documented.
  • Process all new hires and terminations.
  • Reviews and verifies department supporting schedules and documentation to ensure accuracy and consistency of department ISR submissions in SAP.
  • Responsible for monitoring SOM payroll deadlines to ensure payroll ISR’s are processed and approved prior to the payroll deadlines for bi-weekly pay-cycle.
  • Responsible for processing large volumes of ISR’s throughout each fiscal year.
  • Monitor the over-payment and unsupported salary reports.
  • Responsible for periodically meeting with departmental supervisors to train and explain payroll guidelines, backup and supporting documentation requirements, as well as improvements to the approval process to include standardization of forms and documentation.
  • Develops efficient electronic and paper recordkeeping systems to track a significantly high volume of electronic and paper payroll transactions ensuring security of information.
  • Use of various software applications such as spreadsheets, SAP and Analysis reporting.
  • Responsible for tracking, monitoring and responding to inquiries from departments to the SOM Accounting email box.
  • Responsible for SAP workflow relating to ZSRs and check approvals and e-Forms.
  • Research, organize, analyze and summarize payroll data for analytical projects.
  • Draft original correspondence and reports.
  • Provides customer service to departmental employees to include training in E210 and SAP systems.
  • Responsible for onboarding all new departmental faculty and assist them with any questions.
  • Process all new faculty moving expense payroll supplements due to Accounts Payable policy change effective 1/1/2018.
  • Assist with the Faculty Compensation Tool, which is submitted for approval to the School of Medicine Business office on an annual basis.
  • Manage all casual/on call hours and student hours on a weekly basis.
  • Process all departmental provider call: HCGH GON Call, JHCP Suburban MFM coverage, MFM Mercy coverage, JHH ICU MFM coverage, St. Joes, and Sinai MFM call on a monthly basis and process KB15N to bill HCGH and JHCP Suburban and bill Mercy for MFM coverage.
  • Manage all SuccessFactors open job requisitions for department and work with hiring managers to create job descriptions on JHU template, submit the position, create ISR’s, submit SuccessFactors questionnaire and request to hire form for approval to SOM Business office.
  • Assist hiring managers, recruiter, and HR Compensation analysts through the entire hiring process.
  • Assure HR processes new hire paperwork in a timely manner and check payroll record for accuracy.
  • Manage all payroll related files.
  • Oversee all faculty and clinical associates onboarding, process all position requests for ongoing replacement and new positions.
  • Assist with all unemployment requests that come into the department.
  • Responsible for managing all staff performance reviews and processing all merit increases for department.
  • Manage all departmental SuccessFactors myPerformance to notify/train supervisors in using the system, in addition to completing reviews in a timely manner.
  • Manage incomplete performance reviews and restoring/deleting delinquent performance review forms.
  • Monitor and assist all departmental employees with E210 timesheet concerns. Assist all departmental APP’s (or any employee whose hours may vary) with submitting their E210 timesheet to apply floaters and other coding matters. Monitor the E210 submission and approval reports and notify supervisors to complete in timely manner.
  • Manage all Howard County, Sibley GON, Sibley Uro Gyn, Sibley L&D E210 timesheet, submit timesheet on their behalf and code all PTO time as well as track their sessions on a separate spreadsheet and process any payroll supplements or salary reductions if necessary.
  • JHED Administrator for all departmental JHED/Outlook accounts.
  • Create and terminate accounts when necessary and report changes for budget/billing purposes.
  • Submit annual Fellowship Survey of Graduate Students and Post doctorates.
  • Submit annual space survey.
  • Assists with FMLA, birth recovery, and short-term disability requests as needed.


Minimum Qualifications
  • Bachelor's Degree in Finance, Accounting, Business or related field.
  • One year of related progressively responsible experience.
  • Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.

 


 

Classified Title: Budget Analyst 
Role/Level/Range: ATP/03/PB  
Starting Salary Range: Min $45,700 - Max $80,000 Annually ($60,000 targeted; Commensurate with experience) 
Employee group: Full Time 
Schedule: Mon - Fri 8:30 am - 5:00 pm 
Exempt Status: Non-Exempt 
Location: School of Medicine Campus 
Department name: ​​​​​​​SOM OB GYN General Administration  
Personnel area: School of Medicine 

 

Total Rewards
The referenced salary range is based on Johns Hopkins University’s good faith belief at the time of posting. Actual compensation may vary based on factors such as geographic location, work experience, market conditions, education/training and skill level. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/

 

Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines:
JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

**Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.


The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate’s conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.

 

The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.

 

Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

 

EEO is the Law
Learn more:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf

Accommodation Information

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit accessibility.jhu.edu.

 

Johns Hopkins has mandated COVID-19 and influenza vaccines, as applicable. The COVID-19 vaccine does not apply to positions located in the State of Florida. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.

 

The following additional provisions may apply, depending on campus. Your recruiter will advise accordingly.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

 

Note: Job Postings are updated daily and remain online until filled.

 

 

Total Rewards
The referenced salary range is based on Johns Hopkins University’s good faith belief at the time of posting. Actual compensation may vary based on factors such as geographic location, work experience, market conditions, education/training and skill level. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/.

Accommodation Information
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit https://accessibility.jhu.edu/.

Equal Opportunity Employer
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

EEO is the Law:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf

Hybrid