Share this Job
Job Req ID:  107396

Budget Assistant

We are seeking a Budget Assistant. Under the direction of Senior Administrative Manager provide financial and administrative support for Institute for Clinical and Translational Research (ICTR) Clinical Research Units (CRU). This position is responsible primarily for invoicing all the Service Centers under the Clinical Research Units including the following: BV & JH Adult Core, PCRU, ICTR Nutrition and the Bayview Core Laboratory.

Specific Duties & Responsibilities

  • Directly reports to the Sr. Administrative Manager.


  • Invoice all services performed in the Clinical Research Units service center. 
  • Assign each visit with appropriate budget number.
  • Maintain shadow system of all investigators, studies, and budget numbers.
  • Invoice in iLabs.



  • Create journal entries Into SAP to bill for services when needed.
  •  Move revenues expenses when necessary.
  •  Maintain an organized filing system of all source documents with document Numbers.
  •  Process payments for all outgoing invoicing.
  •  Generate SAP sponsored and non-sponsored financial reports including financial summaries, financial details and revenue & expense reports.
  •  Assists in the monthly reconciliation of all accounts under the CRUs.
  •  Maintain service agreements for all CRU service center service agreements.
  •  Create shopping carts in SAP for ordering office, patient care, research supplies and equipment.
  •   Ensure all purchases and expenditures comply with university regulation and restrictions.


  • Schedules monthly meetings for CRU administration, CRU Program Directors meetings and other necessary meetings.
  • Maintain CRU conference room calendars.

Minimum Qualifications
  • High School Diploma or graduation equivalent.
  • Two years of related office/clerical experience.
  • Related coursework at the college level may substitute for experience to extent permitted by the JHU equivalency formula.

Preferred Qualifications

Special Knowledge, Skills, & Abilities

  •      Strong time management skills.
  •      Ability to read and understand financial reports Excellent communication (written and oral), organizational, interpersonal, and customer service skills are required.
  •      Experience with Microsoft software applications and willingness to learn various JHU software programs, including SAP financial system and iLabs.
  •      Strong analytical, problem-solving and accounting skills.
  •      Excellent verbal and written communication skills are required.
  •      Demonstrated ability to use discretionary judgment and maintain confidentiality in working with financial and budget information.

Physical Requirements 

  •      Ability to sit for long periods of time.

Classified Title: Budget Assistant 
Role/Level/Range: ATO 37.5/02/OD  
Starting Salary Range: $15.70-$21.65-$27.55 HRLY (Commensurate with experience) 
Employee group: Full Time 
Schedule: M-F/8:30-5:00pm 
Exempt Status: Non-Exempt 
Location: ​​​​​​​Johns Hopkins Bayview 
Department name: ​​​​​​​SOM ICTR Inst Clin Translational Resrch  
Personnel area: School of Medicine 


Total Rewards
The referenced salary range is based on Johns Hopkins University’s good faith belief at the time of posting. Actual compensation may vary based on factors such as geographic location, work experience, market conditions, education/training and skill level. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here:


Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines:

JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

**Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.

The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate’s conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.


The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.


Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.


EEO is the Law
Learn more:


Accommodation Information

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit


Johns Hopkins has mandated COVID-19 and influenza vaccines, as applicable. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. For additional information, applicants for SOM positions should visit and all other JHU applicants should visit


The following additional provisions may apply, depending on campus. Your recruiter will advise accordingly.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.


Note: Job Postings are updated daily and remain online until filled.



Johns Hopkins Bayview