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Requisition ID:  112730

Budget Officer

Under the supervision of the Senior Director of Budget, in the University Planning and Budget Office, we are seeking a Budget Officer who will provide support for the University’s operating and capital budgeting processes, the Trustee Quarterly Reporting process, as well as participate in other University budget, planning and financial analysis tasks and initiatives.


General Summary

Johns Hopkins University has a $7 billion annual operating budget in addition to a $300 million annual capital budget. The University is made up of nine academic divisions, Sheridan Libraries, the Applied Physics Laboratory and several other divisions and institutes. The University Budget Office manages the development, monitoring and analysis of the University’s Operating and Capital Budgets and Five-Year Plans. The University Budget Office works in a collaborative manner with the staff and management throughout the divisions and central administration.


Specific Duties & Responsibilities


Budget Preparation

  • Participate in the formulation and development of the University Operating Budget and Five-Year Plan.
  • This includes development of planning guidelines for divisional and University operating budgets, review and analysis of all budget documents in preparation for meetings with the University’s Provost, Executive Vice President of Finance and Administration and divisional deans, as well as follow-up discussions to ensure the accuracy of all submissions.
  • Support the University budget process by creating budget templates and other documents used by University divisions to submit budget information.
  • Prepare data files, divisional summaries, and briefing presentations regarding divisional and University operating budgets using SAP, Microsoft Office products, and other budget preparation tools.
  • Coordinate with senior University leadership, the Assistant Vice President of Planning and Budget, the Senior Director of Budget, Finance and Budget Office staff, and other University staff to prepare the final Operating and Capital Budget and Five-Year Plan presentations for the Trustee Finance Committee and full Board of Trustees.


Capital Budget Review and Analysis

  • Develop business plans for major capital projects in collaboration with the Johns Hopkins Facilities and Real Estate staff and the divisional business offices to ensure financial capacity as well as programmatic need.
  • Compile and analyze the capital plan for reasonableness based on historical trends of timing of actual capital spending patterns vs. budget.


Financial Reporting

  • In collaboration with the University Controller’s Office, assist the Senior Director of Budget and other staff in the preparation of University quarterly reports for presentation to the University Trustee Finance Committee.
  • This includes review and analysis of the operating results of all assigned divisions.
  • Recommend and implement improvements to quarterly reports.
  • Work closely with General Accounting to ensure alignment of the University’s Modified Cash Reporting with the University’s General Accepted Accounting Principles reporting.


Budget & Financial Analysis

  • Analyze budgetary and financial trends and performance of assigned University divisions.
  • This analysis requires technical and substantive review of divisional budget and financial material, independent research and consultation with divisional leadership and staff.
  • Analyze variances from budget and divisional projections to prior year-to-date, year-to-date and year-end close. Work with divisional staff to develop recommendations for the improvement of divisional financial performance.
  • Prepare presentations and memoranda for senior leadership summarizing results of analyses.


Special Projects

  • Conduct in-depth research and analysis on financial, organizational, and budget issues and initiatives to provide senior leadership with information and recommendations, as assigned.


Lead Analyst

  • Advise the Senior Director of Budget and Assistant Vice President of Planning and Budget on matters related to the University’s Operating Budget.
  • Assist the Senior Director of Budget in improving the budget planning and reporting processes and enhance the analytic capacity of the budget team.
  • Under the direction of the Senior Director of Budget, support other members of the budget team in completing analyses, financial reports, and presentation materials.


Knowledge, Skills & Abilities

  • Demonstrated outstanding analytical skills that allow for interpretation of budgetary, financial and related organizational performance or management information.
  • Demonstrated skills in quantitative financial and budget analyses, including the development of financial models used to forecast financial results under different scenarios.
  • Well-developed written and verbal communication skills.
  • Must have ability to build strong relationships with people at all levels of the organization.
  • Advanced technical experience in the use of financial software to develop and maintain financial models and automated financial reports.
  • Working knowledge of general accounting principles and practices with an emphasis on university financial accounting.
  • Demonstrated skills in formulating and implementing financial policies and standards to ensure accountability and compliance with policies and procedures.


Scope of Responsibility

  • Divisional Operating and Capital Plan oversight.
  • Trustee quarterly reporting management for assigned divisions.
  • Provide guidance to the Planning and Budget Office staff.
  • Financial analysis and reporting.
  • Development of business plans to support capital investment.
  • Functional Interactions with University Leadership and Staff


To perform essential job functions, the Budget Officer must work closely with the following University staff.

  • Executive Vice President of Finance and Administration.
  • Chief Financial Officer.
  • Assistant Vice President of Planning and Budget and key staff.
  • University Controller and key staff.
  • Facilities and Real Estate Office key staff.
  • University Treasury Office key staff.
  • Senior Director of Budget.
  • General Accounting Director and key staff.
  • Deans and faculty.
  • Divisional Business and Budget Officers.
  • University President and Provost staff, as needed.


Decision Making

  • Recommend actions related to University and divisional financial and budget planning.


Minimum Qualifications
  • Bachelor's Degree required.
  • A minimum of five years (and preferably seven years) of progressively responsible budget and financial analysis experience is required.


Preferred Qualifications
  • A master’s Degree in Finance, Business, Public Administration or related field is preferred.
  • Experience in higher education is preferred.

 

 

Classified Title: Budget Officer 
Role/Level/Range: ATP/04/PE  
Starting Salary Range: Min $72,600 - Max $127,000 Annually (Commensurate with experience) 
Employee group: Full Time 
Schedule: Monday-Friday; 8:30 am - 500 pm 
Exempt Status: Exempt 
Location: Hybrid/JH at Keswick 
Department name: University Budget Office 
Personnel area: University Administration 

 

 

Total Rewards
The referenced base salary range represents the low and high end of Johns Hopkins University’s salary range for this position. Not all candidates will be eligible for the upper end of the salary range. Exact salary will ultimately depend on multiple factors, which may include the successful candidate's geographic location, skills, work experience, market conditions, education/training and other qualifications. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/.

Education and Experience Equivalency
Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines: JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

Applicants Completing Studies
Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.

Background Checks
The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.

Diversity and Inclusion
The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.

Equal Opportunity Employer
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

EEO is the Law
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf

Accommodation Information
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit https://accessibility.jhu.edu/.

Vaccine Requirements
Johns Hopkins University strongly encourages, but no longer requires, at least one dose of the COVID-19 vaccine. The COVID-19 vaccine does not apply to positions located in the State of Florida. We still require all faculty, staff, and students to receive the seasonal flu vaccine. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. This change does not apply to the School of Medicine (SOM). SOM hires must be fully vaccinated with an FDA COVID-19 vaccination and provide proof of vaccination status. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.

The following additional provisions may apply, depending upon campus. Your recruiter will advise accordingly.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
Hybrid: On-site 3-4 days a week

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