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Job Req ID:  52976

Budget Officer

General Summary

Johns Hopkins University has an annual operating budget over $6 billion, in addition to an annual capital budget of over $600 million.  The University is made up of nine academic divisions, Sheridan Libraries, the Applied Physics Laboratory and several other divisions and institutes.  The University Budget Office manages the development, monitoring and analysis of the University’s Operating and Capital Budgets and Five-Year Plans working collaboratively with staff and management throughout the divisions and central administration. 


Under the supervision of the Senior Director of Budget, in the University Planning and Budget Office, the Budget Officer will provide support for the University’s operating and capital budgeting processes, the Trustee Quarterly Reporting process, as well as participate in other University budget, planning and financial analysis tasks and initiatives.

Essential Job Functions

I.  Budget PreparationParticipate in the formulation and development of the University Operating Budget and Five-Year Plan.  This includes development of planning guidelines for divisional and University operating budgets, review and analysis of all budget documents in preparation for meetings with the University’s Provost, Senior Vice President of Finance and Administration and divisional deans, as well as follow-up discussions to ensure the accuracy of all submissions.  Support the University budget process by creating budget templates and other documents used by University divisions to submit budget information.  Prepare data files, divisional summaries, and briefing presentations regarding divisional and University operating budgets using SAP, Microsoft Office products, and other budget preparation tools.  Coordinate with senior University leadership, the Associate Vice President of Planning and Budget, the Senior Director of Budget, Finance and Budget Office staff, and other University staff to prepare the final Operating and Capital Budget and Five-Year Plan presentations for the Trustee Finance Committee and full Board of Trustees. 


II.  Capital Budget Review and Analysis:  Develop business plans for major capital projects in collaboration with the Johns Hopkins Facilities and Real Estate staff and the divisional business offices to ensure financial capacity as well as programmatic need. 


III.  Financial Reporting:  In collaboration with the University Controller’s Office, assist the Senior Director of Budget and other staff in the preparation of University quarterly reports for presentation to the University Trustee Finance Committee.  This includes review and analysis of the operating results of all assigned divisions.  Recommend and implement improvements to quarterly reports.  Work closely with General Accounting to ensure alignment of the University’s Modified Cash Reporting with the University’s General Accepted Accounting Principles reporting.


IV.  Budget and Financial Analysis:  Analyze budgetary and financial trends as well as performance of assigned University divisions.  This analysis requires technical and substantive review of divisional budget and financial material, independent research and consultation with divisional leadership and staff.  Analyze variances from budget and divisional projections to prior year-to-date, current year-to-date and year-end close actual results.  Work with divisional staff to develop recommendations for the improvement of divisional financial performance.  Prepare presentations and memoranda for senior leadership summarizing results of analyses.   


V.  Special Projects:  Conduct in-depth research and analysis on financial, organizational, and budget issues and initiatives to provide senior leadership with information and recommendations, as assigned.


VI.  Lead Analyst:  Advise the Senior Director of Budget and Associate Vice President of Planning and Budget on matters related to the University’s Operating Budget.  Assist the Senior Director of Budget in improving the budget planning and reporting processes, inclusive of system enhancements, to improve the analytic capacity of the budget team.  Under the direction of the Senior Director of Budget, support other members of the budget team in completing analyses, financial reports, and presentation materials. 



Minimum Qualifications (Mandatory):

  • Bachelor’s degree
  • Minimum of five (5) years of progressively responsible financial analysis experience


Preferred Qualifications:

  • Master’s degree in finance, business, public administration or related field
  • Experience in higher education
  • Seven (7) years of progressively responsible financial analysis experience


Knowledge, Skills and Abilities

  • Demonstrated outstanding analytical skills that allow for interpretation of budgetary, financial and related organizational performance or management information
  • Demonstrated skills in quantitative financial and budget analyses, including the development of financial models used to forecast financial results under different scenarios
  • Well-developed written and verbal communication skills
  • Must have ability to build strong relationships with people at all levels of the organization
  • Advanced technical experience in the use of financial software to develop and maintain financial models and automated financial reports
  • Working knowledge of general accounting principles and practices with an emphasis on university financial accounting
  • Demonstrated skills in formulating and implementing financial policies and standards to ensure accountability and compliance with policies and procedures
  • Strong presentation and excel skills
  • Ability to multi-task and prioritize competing demands
  • Exercises initiative and judgment in analyzing divisional budget information and variance analysis 
  • Collaborates well with internal and external colleagues and is flexible with regards to unanticipated shifts in priorities
  • Strong organizational skills and ability to manage due dates.    


Scope of Responsibility

  • Divisional Operating and Capital Plan oversight
  • Trustee quarterly reporting management for assigned divisions
  • Provide guidance to the Planning and Budget Office staff
  • Financial analysis and reporting
  • Development of business plans to support capital investment


Functional Interactions with University Leadership and Staff

To perform essential job functions, the Budget Officer must work closely with the following University staff:

  • Senior Vice President of Finance and Administration
  • Vice President, Chief Financial Officer and Treasurer
  • Associate Vice President of Planning and Budget and key staff
  • University Controller and key staff
  • Facilities and Real Estate Office key staff
  • University Treasury Office key staff
  • Senior Director of Budget
  • General Accounting Director and key staff
  • Deans and faculty
  • Divisional Business and Budget Officers
  • University President and Provost staff, as needed


Decision Making

  • Recommend actions related to University and divisional financial and budget plans





Classified Title: Budget Officer 
Working Title: Budget Officer 
Role/Level/Range: ATP/04/PE 
Starting Salary Range: Commensurate with Experience
Employee group: Full Time 
Schedule: M-F 8:30 AM - 5:00 PM 
Exempt Status: Exempt  
Location: 45-MD:JH at Keswick 
Department name: 10001518-University Budget Office 
Personnel area: University Administration


The successful candidate(s) for this position will be subject to a pre-employment background check.


If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.


The following additional provisions may apply depending on which campus you will work.  Your recruiter will advise accordingly.


During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.


The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.


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