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Job Req ID:  23476

Budget Specialist Faculty Affairs


General Summary/Purpose:

The Budget Specialist is responsible for the coordination of a wide range of financial duties, projects, and event support for the Office of Faculty and Research (OFR). Duties require customer service, problem-solving, attention to detail, discretion, and initiative.


Specific Duties & Responsibilities:

Financial Related 90%

  • Prepare travel expense reports and receipts for full-time and adjunct faculty.
  • Assist with processing on-line payment requests for invoice payments in SAP.
  • Assist with processing vendor requests in PaymentWorks.
  • Assist with processing Independent Contractors, travel and other reimbursements in SAP.
  • Coordinates expenditure records with university accounts payable to assure prompt and accurate payment to vendors and constituents.
  • Assist with processing all check requisitions and honorariums for internal and external constituents.
  • Assist with other financial duties as assigned.

Administrative Related 5%

  • Provide assistance and serve as a backup to Budget Analyst with financial tasks for faculty and staff.
  • Manage and maintain electronic filing system and records for reconciliation. Ensure proper recordkeeping to comply with JHU and federal audit policies.
  • Communicate with appropriate internal and external administrative offices to ensure that established policies and procedures are followed. Offices include Accounts Payable, Supply Chain, Accounts Receivable, Sponsored Projects, Internal Audits, Johns Hopkins University Research Administration, and other JHU departments and service centers.
  • Will have contact with Director, Vice Dean, faculty, staff, and vendors

Other duties as assigned 5%

  • Assist with a variety of faculty events as needed, such as Faculty Summit (held twice a year on Saturday), New Faculty Orientation, and faculty conferences.
  • Assist with special projects and other duties as assigned.

Minimum Qualifications (Mandatory):

  • High school Degree/GED.
  • Bachelor’s Degree preferred.
  • Three years of related administrative and finance experience.
  • Related coursework at the college level may substitute for experience.


Special Knowledge, Skills, and Abilities:

  • Experience working with various software applications such as Microsoft Office (Word, Excel, PowerPoint, and Outlook) is required.
  • Knowledge of University financial policies, practices and procedures, and SAP experience is helpful.
  • Strong verbal and written communication skills; with the ability to communicate effectively with Faculty and a broad cross-section of clients.
  • Must have strong organizational skills with the ability to be proactive and solutions focused.
  • Must be collaborative with excellent interpersonal and customer service skills.
  • Must be able to set and manage multiple priorities, and respond quickly to changing needs and goals.
  • Ability to work independently and determine priorities.
  • Ability to work effectively with faculty, staff, and administration within the University as well as external contacts.
  • Exercise mature judgment, sensitivity, and diplomacy when dealing with all internal and external constituents.
  • Excellent oral and written communication skill required.
  • Work constructively as part of a team.


Classified Title: Budget Specialist 
Working Title: Budget Specialist Faculty Affairs  ​​​​​
Role/Level/Range: ATO 37.5/02/OE 
Starting Salary Range: $17.42 to $23.95 per hour
Employee group: Full Time 
Schedule: 8:30am-5:00pm with occasional evenings and weekends to support faculty events 
Exempt Status: Non-Exempt  
Location: 46-MD:JH at Harbor East 
Department name: 60004456-Faculty & Research Administration 
Personnel area: Carey Business School


The successful candidate(s) for this position will be subject to a pre-employment background check.


If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.


The following additional provisions may apply depending on which campus you will work.  Your recruiter will advise accordingly.


During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.


The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.


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JH at Legg Mason Harbor East - Carey Business School