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Requisition ID:  117227

Budget Specialist

The Biochemistry and Molecular Biology Department is seeking a Budget Specialist to support HR and Finance actions. 


Specific Duties & Responsibilities

  • Coordinate and manage all HR/Payroll documents (including visa applications), for approximately 20 faculty/staff and 90+ students/fellows and submit to BHRSA Service Center for processing. Creates and maintains employee HR/Payroll files including postdoc and faculty hires.
  • Provide administrative support to the Chair, including calendar and travel management. Also, provides administrative support to the department Administrator, including special projects as needed.
  • Assist with the day-to-day maintenance of budget management based on an awareness of the status of department or unit funding sources, including most of the following: monthly account reconciliation, ongoing monitoring of expenses, processing travel expenses, coordinating procurement processes and vendor payments, coding invoices, initiating cost transfers and/or wire payments. Track and monitor revenue and expenditures to identify variances and to provide up-to-date expenditure and balance information.
  • Assist in developing budgets and budget projections, based on a basic knowledge of funding sources, by performing basic calculations and analyses, generating standard reports, and applying approved processes and procedures.
  • Assemble budgets for grants and contracts in pre-award period. Assist in submitting grants and fellowships via Coeus and era Commons Assist. Monitor post award budgets based on established processes and procedures. Process student awards, sub-awards, and budget reallocations for grants managed by exempt-level budget staff. Assist in development and maintenance of budget monitoring systems by setting up electronic and paper files, recommending and following workflow, and suggesting process improvements.
  • Assist with award setup details after grant numbers are assigned.
  • Assist with the support of relevant post-award responsibilities including account reconciliation, effort reporting, cost transfers, paying invoices, closeouts, and related faculty support.


Minimum Qualifications
  • High School Diploma or graduation equivalent.
  • Three years of related administrative and/or budget experience.
  • Related coursework at the college level may substitute for experience to extent permitted by the JHU equivalency formula.


Preferred Qualifications
  • College Degree preferred.
  • Ability to maintain a high degree of confidentiality.
  • Two years’ office/clerical experience.
  • Knowledge of Microsoft Office Suite and applications.
  • Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.


Special Knowledge, Skills, and Abilities

  • Excellent organizational skills.
  • Communication.
  • Record keeping.
  • Ability to take direction.


Technical Qualifications or Specialized Certifications

  • Two years office/clerical experience.
  • Knowledge of Microsoft Office Suite and applications.

 

 

Classified Title: Budget Specialist 
Role/Level/Range: ATO 37.5/02/OE  
Starting Salary Range: $18.20 - $33.90 HRLY ($50,000 targeted; Commensurate w/exp.) 
Employee group: Full Time 
Schedule: Monday to Friday: 8:30am – 5:00pm 
FLSA Status: Non-Exempt 
Location: Hybrid/School of Public Health 
Department name: ​​​​​​​Biochemistry and Molecular Biology  
Personnel area: School of Public Health 

 

 

Total Rewards
The referenced base salary range represents the low and high end of Johns Hopkins University’s salary range for this position. Not all candidates will be eligible for the upper end of the salary range. Exact salary will ultimately depend on multiple factors, which may include the successful candidate's geographic location, skills, work experience, market conditions, education/training and other qualifications. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/.

Education and Experience Equivalency
Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines: JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

Applicants Completing Studies
Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.

Background Checks
The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.

Diversity and Inclusion
The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.

Equal Opportunity Employer
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

EEO is the Law
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf

Accommodation Information
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit https://accessibility.jhu.edu/.

Vaccine Requirements
Johns Hopkins University strongly encourages, but no longer requires, at least one dose of the COVID-19 vaccine. The COVID-19 vaccine does not apply to positions located in the State of Florida. We still require all faculty, staff, and students to receive the seasonal flu vaccine. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. This change does not apply to the School of Medicine (SOM). SOM hires must be fully vaccinated with an FDA COVID-19 vaccination and provide proof of vaccination status. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.

The following additional provisions may apply, depending upon campus. Your recruiter will advise accordingly.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
Hybrid: On-site 1-2 days a week

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