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Job Req ID:  10447

Budget Specialist

Classified Title: Budget Specialist 
Role/Level/Range: ATO 37.5/02/OE 
Starting Salary Range: $16.91 - $23.25
Employee group: Full Time 
Employee subgroup: Non-exempt 
Location: 05-MD:School of Public Health 

Schedule: Mon-Fri; varies up to 28 hours
Department name: 10001082-Environmental Health and Engineering 
Personnel area: School of Public Health

General summary/purpose

Work with faculty and administrative staff in the compilation of information related to expenditures and revenue, budget, including grants, contracts and sponsored accounts. Provide routine support to faculty and administrative staff in monitoring and reconciling expenses against budgets for the department. 


Specific duties & responsibilities

Review and reconcile sponsored funds and non-sponsored funds monthly, verifying: purchases, travel expenses, calculate and/or verify expense, totals and account balances, take corrective action as needed.  Reconciling of department default accounts.  Transferring telephone charges from termed accounts to new accounts.  Checking and approving procurement cards for accuracy and compliance. Prepare documents for scanning and scanning archived data. Departmental ordering, printing and distribution of monthly statements.


Gather and/or draft supporting documents for supervisor review and approval as needed: order equipment/supplies, process invoices, travel forms and purchase requests. Follow established processing procedures. Operate computer to enter data into spreadsheet. Provide up to date expenditure and balance information. 


Complete account reconciliation, funding management, subcontract payments, and travel reimbursements. Ensure compliance with all relevant university and/or agency regulations and restrictions.  Coordinate the expenditure of funds, ensuring that funds are expended according to sponsoring organization’s stipulations and appropriate university guidelines as it relates to AP and Purchasing. Review and reconcile monthly expense statements, monitor monthly expenditures. 


Follow-up with appropriate internal and external contacts to resolve questions regarding payments, purchase requests, and other routine issues. Serve as point of contact for travel and purchasing policies and procedures. Process deposit transmittals and transport to Finance Office. Assist administrative staff in carrying out various office management duties. Develop necessary operating procedures to perform duties (i.e., checklists, internal forms, tracking sheets). Other duties as assigned.


Minimum Qualifications

High School Diploma, 3 years of related administrative and/or budget experience.  Related coursework at the college level may substitute for some experience. 


Preferred Qualifications

Knowledge of SAP System. 


Technical qualifications or specialized certifications

Experience in the use of software applications, databases, spreadsheets, and/or word processing required (ex. Microsoft products, Word, Excel, Access and PowerPoint. 

The successful candidate(s) for this position will be subject to a pre-employment background check.


If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at For TTY users, call via Maryland Relay or dial 711.


The following additional provisions may apply depending on which campus you will work.  Your recruiter will advise accordingly.


During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.


The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.


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School of Public Health - East Baltimore Campus

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