Requisition ID:
117667
Budget Specialist
We are seeking a Budget Specialist who will provide financial and administrative support to Department faculty and administrative office staff. The position will report directly to the Sr. Administrative Manager.
Specific Duties & Responsibilities
- Process travel and expense reimbursement requests for faculty, staff, and non-employees using SAP or Petty Cash Vouchers for expenses stemming from sponsored and non-sponsored business activities.
- Accurately prepare, code, and process purchase requests using the quickest and most appropriate purchasing mechanism such as Hopkins e-marketplace, and non-standard shopping carts.
- Distribute goods and process related goods receipts verifying proper invoicing to Accounts Payable to ensure 3-way match and timely payment processing.
- Process vendor invoices for expenses and/or services utilizing on-line check requests.
- Liaise with external entities, procurement, and accounts payable for vendor record generation.
- Serve as subject matter expert on the SAP Purchasing module and University financial and purchasing policies.
- Monitor and reconcile the non-personnel charges of all sponsored and non-sponsored accounts using BW reporting and SAP transaction system.
- Train departmental faculty, staff and students on the required documentation for each SAP transaction.
- Distribute new award budgets as needed.
- Work with Finance team on grant milestone items.
- Assist with maintaining department key database and j-card access.
- Use time-management techniques daily to triage and monitor email(s) and workflow systems to process documents and requests in a timely manner.
- Maintain accurate and complete records and documentation in electronic filing system following guidelines for record retention, storage, compilation, coding, updating, and purging.
- Operate office equipment such as scanner, personal computer, photocopier, to manage e-mail, electronic calendar and other forms of electronic media.
- Keep abreast of University policies and procedures and communicate as appropriate via written or oral correspondence to internal and external customers.
- Deposit checks and post to proper accounts.
- Respond to student group inquiries to verify account balances and transactions or locate and resolve discrepancies.
- Provide support for other financial/administrative services of the department as needed.
- Other duties as assigned.
Special Knowledge, Skills, and Abilities
- Strong organizational skills, analytical and problem-solving abilities and attention to detail.
- Ability to maintain confidentiality.
- Ability to work in a fast-paced environment.
- Ability to work with flexibility on several tasks simultaneously.
- Proficient in the use of Microsoft Office (i.e. Word and Excel).
- Strong interpersonal and communication skills, both oral and written.
- Demonstrated customer service skills.
- Ability to work for periods of time without immediate direction.
- Ability to prioritize own work.
- Strong mathematical ability.
Minimum Qualifications
- High School Diploma or graduation equivalent.
- Three years of related administrative and/or budget experience.
- Additional education may substitute for required experience and additional related experience may substitute for required education beyond HS Diploma/Graduation Equivalent, to the extent permitted by the JHU equivalency formula.
Preferred Qualifications
- Associates Degree.
- Previous experience with JHU systems (SAP) is beneficial.
Classified Title: Budget Specialist
Role/Level/Range: ATO 37.5/02/OE
Starting Salary Range: $18.20 - $33.90 HRLY (Commensurate w/exp.)
Employee group: Full Time
Schedule: Monday through Friday- 8:00-4:30pm
FLSA Status: Non-Exempt
Location: Hybrid/Homewood Campus
Department name: Dept of Chemical and Biomolecular Engrg
Personnel area: Whiting School of Engineering
Hybrid: On-site 3-4 days a week