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Requisition ID:  115739

Budget Specialist – Plant Operations

We are seeking a Budget Specialist - Plant Operations who will be responsible for supporting the financial operations for the Trade Shops on the Homewood Campus reporting to Plant Operations in JHFRE (Johns Hopkins Facilities and Real Estate). The Trade Shops include HVAC, Plumbing, Electrical, Carpentry, Roofing, Paint, Lock, Auto, Power Plant, Grounds, Custodial, and Recycling. This position will review all accounts payable invoices, purchase order requests, and credit card receipts to ensure accuracy before submitting for payment through the SAP system, as well as serve as the liaison between the Trade Shop Supervisors and Managers and the JHFRE Finance Unit.


Specific Duties & Responsibilities

  • Responsible for preparing and issuing purchase orders, blanket orders, and emergency orders. Process vendor invoices and enter goods receipts.
  • Primary contact for vendors for payment-related questions. Research and resolve vendor payment issues.
  • Liaison to Trade Shop management and Finance Unit of JHFRE.
  • Works closely with Accounts Payable Shared Services, Supply Chain Shared Services, and Accounts Receivable Shared Services.
  • Understand and communicate purchase order policy, ensure bids are submitted correctly, and ensure sole source justifications are complete and thorough.
  • Prepare online payment requests for approval.
  • Evaluate and determine best practices (form of payment, workflow, communication).
  • Provide a high level of customer service to vendors and internal customers.
  • Ensure proper documentation is submitted and JHU’s policy is followed.
  • Ensure invoices submitted by Trade Shops are correct prior to payment – verify GL codes, approval signatures, PO numbers, etc.
  • Scan and maintain financial documents for the JHFRE finance team
  • Reconcile procurement card monthly expenditures to ensure accuracy and proper documentation of charges.
  • Submit proper documentation and forms for setting up new vendors or making changes to existing vendors in SAP, including independent contractors.
  • Participate in the year-end close process.
  • Participate in budget preparation.
  • Is aware of the position's role and potential impact on the working unit. Follows all JHU’s financial guidelines. Able to multi-task and pay close attention to detail. Serves as point of contact for internal and external customers.
  • Carries out duties and responsibilities with limited supervision. Makes decisions and establishes work priorities on essentially procedure-oriented operations. Use independent judgment in resolving financial issues.
  • Exchanges routine information in an appropriate manner. Possesses excellent oral and written communication skills. Able to interact professionally with external and internal customers.


Special Knowledge, Skills, & Abilities

  • Identify and mitigate risks associated with cash transactions and credit card data.
  • Strong leadership and interpersonal skills, with the ability to effectively communicate and collaborate across departments.
  • Effectively communicate with stakeholders, including executives, regarding cash accounting status and PCI-DSS credit card compliance.
  • Work closely with other departments, including IT and compliance teams, to integrate PCI compliance into overall business processes.
  • Extensive experience in treasury management, cash accounting, and PCI compliance, preferably in a leadership role.
  • Strong knowledge of cash management principles, financial accounting standards, and PCI DSS requirements.
  • Understanding of financial regulations and accounting principles.
  • Highly organized, detail-oriented, able to multi-task, and work well under pressure.


Minimum Qualifications
  • High School Diploma/GED.
  • Three years of related administrative and/or budget experience.


Preferred Qualifications
  • Bachelor’s degree in Accounting, Finance, Business or Economics.
  • Related coursework at the college level may substitute for experience to the extent permitted by the JHU equivalency formula.
  • Related experience in high volume accounts payable.
  • Experience with SAP.
  • Proficiency in Excel.
  • Ability to work as a team member and prioritize competing deadlines.
  • Excellent analytical capabilities.


Physical Requirements

  • Sitting in a normal seated position for extended periods.
  • Reaching by extending hand(s) or arm(s) in any direction.
  • Finger dexterity is required to manipulate objects with fingers rather than with the whole hand(s) or arm(s), for example, when using a keyboard.
  • Communication skills using the spoken word.
  • Ability to see within normal parameters.
  • Ability to hear within normal range.
  • Ability to move about.
  • Occasionally lifting and carrying objects weighing 10 lbs. or less.

 

 

Classified Title: Budget Specialist 
Job Posting Title (Working Title): Budget Specialist – Plant Operations   
Role/Level/Range: ATO 37.5/02/OE  
Starting Salary Range: $18.20 - $33.90 HRLY (Commensurate with experience) 
Employee group: Full Time 
Schedule: Monday - Friday 
Exempt Status: Non-Exempt 
Location: Hybrid/JH at Keswick 
Department name: ​​​​​​​Finance & Administration  
Personnel area: University Administration 

 

 

Total Rewards
The referenced base salary range represents the low and high end of Johns Hopkins University’s salary range for this position. Not all candidates will be eligible for the upper end of the salary range. Exact salary will ultimately depend on multiple factors, which may include the successful candidate's geographic location, skills, work experience, market conditions, education/training and other qualifications. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/.

Education and Experience Equivalency
Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines: JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

Applicants Completing Studies
Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.

Background Checks
The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.

Diversity and Inclusion
The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.

Equal Opportunity Employer
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

EEO is the Law
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf

Accommodation Information
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit https://accessibility.jhu.edu/.

Vaccine Requirements
Johns Hopkins University strongly encourages, but no longer requires, at least one dose of the COVID-19 vaccine. The COVID-19 vaccine does not apply to positions located in the State of Florida. We still require all faculty, staff, and students to receive the seasonal flu vaccine. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. This change does not apply to the School of Medicine (SOM). SOM hires must be fully vaccinated with an FDA COVID-19 vaccination and provide proof of vaccination status. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.

The following additional provisions may apply, depending upon campus. Your recruiter will advise accordingly.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
Hybrid: On-site 3-4 days a week

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