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Job Req ID:  9604

CME Coordinator

General Summary


The CME Coordinator is a professional meeting planner in the Office of Continuing Medical Education (OCME) and develops and executes all aspects of Continuing Medical Education (CME) programs sponsored by Johns Hopkins University School of Medicine.  Medical meetings range in attendance from 50 to over 1,000 with budgets from $30,000 to over $600,000.   The CME Coordinator functions within the guidelines of the American Council for Continuing Medical Education (ACCME) under the auspices of the OCME and in collaboration with the faculty course director, a Johns Hopkins University faculty member.  The CME Coordinator exercises autonomous and independent judgment to plan meetings


Duties & Responsibilities

Financial and Budget Analyses


  • The CME Coordinator analyzes financial data and develops preliminary reports to forecast financial independence of a prospective program. She/he develops and oversees the entire course budget, expected revenues and expenses, to meet the financial goals of the program.  Budgets range from $30,000 to over $600,000.


Commercial Support


  • The CME Coordinator promulgates the course content to commercial organizations to obtain financial support.


Marketing and Promotion


  • The CME Coordinator is responsible to investigate, scrutinize and ultimately determine the most effective and reliable avenues to promote a medical meeting. 


Contract Analyses and Negotiations


  • The CME Coordinator is responsible for the developments, analyses and negotiations of all contracts, written and verbal, associated with a course.


Other Responsibilities


  • The CME Coordinator has the responsibility of all the above as well as the following aspects of course coordination
  • Accreditation Agencies  (ACCME, OCME and many other affiliated professional agencies)
  • Faculty presenters (course director, Johns Hopkins’ faculty and guest faculty who are clinicians and/or scientists who are nationally and internationally renown.)
  • Meeting Infrastructure (Convention Service personnel to prepare food/beverage, meeting and exhibitor space layout, audiovisual requirements, evaluations and post-activity meetings)
  • Participants (Hotel group room block, special guest services, airline and automobile agencies, bus transportation and limousine service)




Bachelor’s degree, and a minimum of two years related experience. Additional experience may substitute for education, to the extent permitted by the JHU equivalency formula.


JHU Equivalency Formula:  30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.


Preferred qualifications


Experience in meeting planning and/or working with an accredited provider of professional education.


Special knowledge, skills, and abilities


  • Excellent written and oral communication skills, organizational ability and time management skills 
  • Applicant must be very professional in dealing with Johns Hopkins faculty and outside vendors


Technical qualifications or specialized certifications


Experience working with Microsoft products.


Any specific physical requirements for the job


Able to travel to off-site locations and work occasional weekends.



Classified title: CME Coordinator

Role/Level/Range: ATP/03/PC

Starting Salary Range: $49,216 - $58.475

Employee group: Full-time

Schedule (hours/days): 37.5 hrs. /Mon – Friday, 830am-5pm

Employee subgroup: Exempt

Department name: CME

Work Location: 720 Rutland Ave

Personnel area (School): SOM



The successful candidate(s) for this position will be subject to a pre-employment background check.


If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at For TTY users, call via Maryland Relay or dial 711.


The following additional provisions may apply depending on which campus you will work.  Your recruiter will advise accordingly.


During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.


The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.


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