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Job Req ID:  9716

CO Patient Access Specialist

General summary/purpose:

Receive inbound contacts (calls, emails, faxes, etc.) from patients and physicians requesting services within JHMI. Coordinate complex appointment scheduling linking consults and ancillary services required for assigned specialty services within the department, maintaining patient demographic and insurance pre-registration information in appropriate department scheduling system(s) (Meditech, IDX, OCIS, MOSAIQ or EPIC).  Provide patients with information on physicians, directions to locations and educational materials.  Answer patients or physicians questions. Interviews callers to obtain full understanding of what information is being requested.  Provide high quality customer service on every call.  Promote teamwork and call center success.  Responsible for satisfying the customer and maintaining the image of JHM.

Specific Duties/Responsibilities:

  • Coordinate complex appointment scheduling for physicians and self-referrals both internal and external from JHM using a service excellence focus for at least two department sub-specialties.  Comply with JHM’s confidentiality and HIPAA standards.
  • Identifies and handles patient requests after following clinic specific protocols to interview patient.  Uses department policies, procedures and protocols to evaluate and determine the best alternative for the patient as it pertains to all aspects of scheduling. 
  • Offer suggestions and solutions for improvement in work processes.  Uses accurate judgment to problem-solve situations utilizing a service.
  • Meet standards for call handling by anticipating callers’ requests and using proficient patient interviewing technique.  Follows through on callers’ requests.
  • Enter appointments in scheduling systems.
  • Obtain/verify insurance and demographic information.
  • Uses Hopkins Managed Care Grid to coordinate and enter appropriate insurance information.
  • Balances support function with scheduling responsibilities.
  • Stay current with communications and the processing of information via communication channels such as email, interoffice memos, staff meetings, and web alerts.  Make use of Hopkins intranet sites, directories, manuals, and publications.
  • Alerts management to issues regarding broken or malfunctioning equipment or processes.
  • Adheres to the Clinical Operations Group’s Service Standards (addendum attached).
  • Other duties as assigned.

Minimum qualifications:

High school diploma or GED required.  Require minimum of two (2) years related experience in medical office, hospital, medical call center or similar customer service environment.  Additional education may substitute for experience, to the extent permitted by the JHU equivalency formula.

Type at least 35 wpm.  Require excellent verbal and written communication, professional telephone manner, interviewing and interpersonal skills to interact with patients, families, members of the health care team and external agencies. This includes the ability to deal effectively with angry and/or upset customers.  Requires the ability to work with diverse populations.  

Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.

JHU Equivalency Formula:  30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience.  Additional related experience may substitute for required education on the same basis.  For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

Preferred qualifications:

Two years of college preferred. 

Special knowledge, skills, and abilities:


  • Working knowledge of sub specialties in the department.
  • Working knowledge of medical and insurance terminology.
  • Working knowledge of hospital and provider referral protocols.
  • Working knowledge of medical insurance plans, billing, regulations, especially managed care plans.
  • Working knowledge of effective interpersonal communication and service excellence.
  • Working knowledge of PC Word processing, PC spreadsheets and applications.
  • Will be expected become certified on host systems EPIC, Meditech, OCIS, MOSAIC and IDX as appropriate within introductory period.
  • Require proficiency on multi-line phone or ACD or similar system, copier, fax machine, calculator, information applications (scheduling, registration, referral management, etc.) and any other technology applications required for the position (electronic insurance verification, email, etc.)
  • Must meet call performance, schedule adherence, data accuracy and quality standards.
  • May require knowledge of referral tracking and handling of medical records.


Role/Level/Range: ATO/02/OD

Starting Salary Range:   $14.81-$20.38; commensurate with experience

Employee Group: Full-Time

Schedule: Monday-Friday, 40 hrs/wk      

Employee Subgroup: Non-Exempt

Department Name: Urology

Personnel area: School of Medicine

The successful candidate(s) for this position will be subject to a pre-employment background check.


If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at For TTY users, call via Maryland Relay or dial 711.


The following additional provisions may apply depending on which campus you will work.  Your recruiter will advise accordingly.


During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.


The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.


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