Job Req ID:  114026

CO Surgical Scheduling Supervisor

We are seeking for the department of Otolaryngology a CO Surgical Scheduling Supervisor who will work closely with the Director of Surgical Operations to manage the process and operate the computerized operating room scheduling system and distribute available operating room time focusing on maximum patient benefit, optimizing distribution of time among surgeons, personnel productivity and suite utilization. Oversees the surgical, pre-operative and admission processes and applications for both Adult and Pediatric services. Actively monitoring of block time utilization and re-distribution of block time for both services. Serves as a resource for staff with related issues. Works with others in a team environment.


Specific Duties & Responsibilities

  • This individual oversees a critical function of the department.
  • This position requires coordination with administration, faculty, perioperative services at each hospital, medical office coordinators and department leadership.
  • Oversees a team of centralized posters for the department and is the key communicator on behalf of the department regarding OR time.
  • Assist with recruitment, training, disciplinary actions, performance reviews and time/attendance.
  • Manages OR schedule, block utilization and surgical scheduling staff for JHOC, White Marsh, and JHBMC into the earliest most convenient time slot while considering factors such as procedure time and availability of operating room personnel and equipment.
  • Assist with setting surgical protocols and standardize work practices as needed.
  • Maintains information files describing block time, shared equipment, surgeons and procedures needed to sustain the integrity of the data base.
  • Follows policies and procedures covering patient’s admission to the hospital.
  • Performs regular analysis of operating data for summary utilization statistics.
  • Coordinates operating room posting with patient admission.
  • Coordinates activities of the same day surgical unit, operating room and admitting office with the physician’s office.
  • Communicates schedule changes and conflicts to nursing staff so equipment and supply requirements can be adjusted accordingly.
  • Controls and monitors block time usage.
  • Captures and tracks information related to patient admission.
  • Provides a daily and tentative operating room schedule from system.
  • Generates summary reports used by management to resolve operational issues in support of long-range plans.
  • Attends user conferences and supplemental training programs to gain knowledge of scheduling alternatives and system enhancements.
  • Establishes workflows to optimize on coding submitted for preoperative clearance.
  • Establishes workflows to ensure efficiency or O.R. time.
  • Coordinates and leverages O.R. utilization for more time.
  • Maintains cordial relations with each O.R. suite.
  • Maintains working list of equipment needs on behalf of the department.
  • May assist with schedules for pre-operative evaluation and diagnostic pre-operative test.
  • May interact with insurance companies to secure necessary referrals and authorizations.
  • On a regular and continuous basis, exercises good judgment and assumes responsibility for decisions, consequences, and results having an impact on people, costs, and/or quality of service within the functional area.
  • Other duties as assigned.


Minimum Qualifications
  • High School Diploma/GED required.
  • Four years progressively responsible medical office experience required.
  • Supervisory experience preferred.
  • Medical terminology required.
  • Requires an understanding of CPT/ICD10 coding for surgical procedures.


Preferred Qualifications
  • Bachelor's Degree preferred.
  • Supervisory experience preferred.

 


 

Classified Title: Medical Office Supervisor 
Job Posting Title (Working Title): CO Surgical Scheduling Supervisor   
Role/Level/Range: ATO 37.5/03/OF  
Starting Salary Range: $21.00 - $36.50 HRLY ($70,000 targeted; Commensurate with experience) 
Employee group: Full Time 
Schedule: Mon-Fri, 8:00-4:30 
Exempt Status: Exempt 
Location: Hybrid: On-site 3-4 days a week 
Department name: 10003026-SOM Oto General Administration 
Personnel area: School of Medicine 

 

 


Total Rewards
The referenced base salary range represents the low and high end of Johns Hopkins University’s salary range for this position. Not all candidates will be eligible for the upper end of the salary range. Exact salary will ultimately depend on multiple factors, which may include the successful candidate's geographic location, skills, work experience, market conditions, education/training and other qualifications. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/.

Education and Experience Equivalency
Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines: JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

Applicants Completing Studies
Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.

Background Checks
The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.

Diversity and Inclusion
The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.

Equal Opportunity Employer
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

EEO is the Law
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf

Accommodation Information
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit https://accessibility.jhu.edu/.

Vaccine Requirements
Johns Hopkins has mandated COVID-19 and influenza vaccines, as applicable. The COVID-19 vaccine does not apply to positions located in the State of Florida. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.

The following additional provisions may apply, depending upon campus. Your recruiter will advise accordingly.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

Hybrid: On-site 3-4 days a week