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Job Req ID:  59658

COI Analyst

The Engineering Business Office is seeking an Assistant Policy Associate who will be responsible for review of conflict of interest and commitment disclosures for compliance with all applicable policies and procedures that protect the Krieger School of Arts and Sciences (KSAS) and Whiting School of Engineering’s (WSE) combined multi-million dollar sponsored research funds.


In addition, the position will work closely with other staff, faculty members, and institutional leaders on compliance with relevant federal and state regulations regarding conflict of interest, conflict of commitment, human participant research, and other compliance areas. Position will also support the Homewood Conflict Review Committee. The position may also provide some administrative support to the Homewood IRB.


Specific Duties & Responsibilities:

Conflict of Interest (COI) Support:

  • Independently review and process disclosures of outside activities and financial interests in accordance with institutional and office policy and procedures.
  • Identify data needed to review potential conflicts of interest and to ensure compliance with institutional policies and federal regulations.
  • Conduct compliance activities to ensure faculty understand and follow policies.
  • Assist with organizing meetings and preparing agenda for the Conflict Review Committee (CRC) meetings.
  • Assist with the process of faculty Annual Certification
  • Work closely with Johns Hopkins University Research Administration, Business and Research Administration, Technology Ventures, and Human Subjects Research (IRB) for complex COI cases.
  • Conduct supplemental research of complex disclosures; prepare resulting case write-ups and present cases to the Conflict Review Committee for review.
  • Provide training and support to staff and faculty members regarding disclosures, policy questions and other requests as needed.
  • Develop recommendations for assuring compliance with federal regulations.
  • Conduct testing of the electronic disclosure system to identify problems and bugs.
  • Perform routine database queries and report generation.
  • Assists with WordPress COI website maintenance, including revisions and postings.


Administrative Support

  • Occasional support for the Homewood IRB to include pre- and post-review processing of applications, as well as answering inquires via email or phone.
  • Other duties as assigned.


Minimum Qualifications (Mandatory):

  • Bachelor’s Degree required.
  • Minimum of two years of progressively responsible related professional experience.


A Master’s Degree, or other advanced degree may substitute for some required experience to the extent permitted by the JHU equivalency formula.


Preferred Qualifications:

  • Prior research experience, or experience in a research environment.
  • Experience in an academic medical center.
  • Knowledge of federal regulations on COI.


Special Knowledge, Skills, and Abilities:

  • Must be able to function both independently and as a member of a team.
  • Working knowledge of the federal regulations related to IRB and human subject research subjects.
  • Knowledge of PHS regulations related to promoting objectivity in research preferred.
  • High level of organizational skills and time management and strong analytical reasoning skills.
  • Can work with limited supervision, makes decisions and establishes work priorities on essentially procedure- oriented operations
  • Must be service-oriented and able to interact effectively with individuals at all levels of the organization.
  • Must be able to function both independently and as a member of a team
  • Excellent written and oral communication skills.
  • Ability to maintain high level of confidentiality.
  • Proficiency with Microsoft Office Suite and Outlook required.


Technical Qualifications or Specialized Certifications:

  • Proficiency with Microsoft Office Suite and Outlook required


Classified Title: Assistant Policy Associate 
Role/Level/Range: ATP/04/PD 
Starting Salary Range: $59,280 - $81,435 annually (commensurate with experience)
Employee group: Full Time 
Schedule: M-F, 8:30 a.m. to 5 p.m. 
Exempt Status: Exempt  
Location: Homewood Campus

Department name: ​​​​​​​Engineering Business Office
Personnel area: Whiting School of Engineering


The successful candidate(s) for this position will be subject to a pre-employment background check.


If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.


The following additional provisions may apply depending on which campus you will work.  Your recruiter will advise accordingly.


During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.


The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.


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