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Requisition ID:  118243

Clinical Program Coordinator

The Division of Pulmonary is seeking a Clinical Program Coordinator to work as a part of a clinical program in the intensive care unit (ICU) setting, the employee will assist with collecting clinical data regarding patient treatments and evaluations; managing electronic and paper records; patient evaluations; creating standard operating procedures and data collection forms; designing and creating electronic databases; performing basic statistical analyses; preparing reports and presentations; and carrying out other related duties.


Specific Duties & Responsibilities

  • Proactively seek to improve or optimize workflow and discuss with supervisor as appropriate.
  • Screening and assisting in hiring new clinical program staff.
  • Take initiative and anticipate and respond to staff and patient needs based on awareness of routine and repeated job functions.
  • Using explicit criteria, screen and identify patients eligible for the clinical program, and maintain a paper and electronic log of patients; request clarification from clinical and program staff if uncertainty regarding eligibility; promptly notify clinical and project staff of eligible patients.
  • Track expenses to assist Program Director with budget-related analyses.
  • Communicate with clinical staff to ensure proper rehabilitation-related consults are ordered.
  • Coordinate rehabilitation activities with nurses, physicians, therapists and technicians to maximize patient access to physical rehabilitation services in MICU.
  • Regularly update clinical and project staff, verbally and in writing, of progress with job functions.
  • Communicate effectively and cooperate with both clinical and project staff who are directly and indirectly involved in the project to achieve project goals in an efficient and effective manner.
  • Coordinate and provide input to clinical quality improvement projects within the program, which includes but is not limited to establishing electronic and manually extracted data streams and standardized reports from EPIC to monitor the progress of the project, ad hoc reports of QI data, and the creation of meeting minutes/agendas.
  • Manage the clinical program’s educational multimedia projects by consenting, photographing and video recording patients engaged in therapy services and consenting for relevant studies.
  • Maintain compliance with HIPAA and protect patients’ personal health information.
  • Create and update standard operating procedures (SOP) for rehabilitation processes in the ICU setting based on knowledge and understanding of relevant processes related to rehabilitation techniques and the unique needs of critically ill patients.
  • Create new data collection forms and revise existing data collection and therapy evaluation forms and progress notes.
  • Design and develop an electronic database to store data from collection forms.
  • Data entry and management using electronic database and other computer software.
  • Design and perform both routine and ad hoc (customized) data analyses using descriptive statistics.
  • Design and implement standard and customized reports and presentations, prepared in text and tabular format, for data analyses and overall project activities.
  • Ensure that all stored electronic data with PHI meets Johns Hopkins Data Guidelines.
  • Work with Information Technology personnel regarding the clinical programs databases.
  • Track and assess quality and completeness of data entry and abstraction and data streams; immediately raise potential concerns with supervisors.
  • Maintain an organized system for electronic and paper-based records associated with the project
  • Organize data and perform calculations to assist with reviewing the outcomes of the project and assist with the preparation of reports and/or manuscripts.
  • Prepares weekly report of work hours and activities for review by supervisor.


Minimum Qualifications
  • Bachelor's Degree.
  • Some related experience in a medical office/clinical environment.
  • Additional education may substitute for required experience and additional related experience may substitute for required education beyond high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula.

 

 

Classified Title: Clinical Program Coordinator   
Role/Level/Range: ATO 40/E/03/OE  
Starting Salary Range: $18.20 - $33.90 HRLY ($37,856 targeted; Commensurate w/exp.) 
Employee group: Full Time 
Schedule: Monday to Friday 8:30am to 5pm 
FLSA Status: Non-Exempt 
Location: School of Medicine Campus  
Department name: SOM DOM Pulmonary  
Personnel area: School of Medicine 

 

 

Total Rewards
The referenced base salary range represents the low and high end of Johns Hopkins University’s salary range for this position. Not all candidates will be eligible for the upper end of the salary range. Exact salary will ultimately depend on multiple factors, which may include the successful candidate's geographic location, skills, work experience, market conditions, education/training and other qualifications. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/.

Education and Experience Equivalency
Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines: JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

Applicants Completing Studies
Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.

Background Checks
The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.

Diversity and Inclusion
The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.

Equal Opportunity Employer
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

EEO is the Law
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf

Accommodation Information
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit https://accessibility.jhu.edu/.

Vaccine Requirements
Johns Hopkins University strongly encourages, but no longer requires, at least one dose of the COVID-19 vaccine. The COVID-19 vaccine does not apply to positions located in the State of Florida. We still require all faculty, staff, and students to receive the seasonal flu vaccine. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. This change does not apply to the School of Medicine (SOM). SOM hires must be fully vaccinated with an FDA COVID-19 vaccination and provide proof of vaccination status. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.

The following additional provisions may apply, depending upon campus. Your recruiter will advise accordingly.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
School of Medicine - East Baltimore Campus

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