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Job Req ID:  6874

Communications Specialist

Office and Bloomberg School Review

 

The Office of External Affairs encompasses three teams: 1) Communications and Marketing; 2) Development and Constituent Relations and 3) Finance and Administration.

 

The award-winning Communications and Marketing team provides strategic communications, external and internal communications and marketing services for the School across a variety of digital, print and physical platforms. This includes brand and identity management, digital strategies and web services, editorial and content strategies, visual communications, media and public relations, social media and integrated marketing campaigns.

 

The School recently completed its Centennial year and is in the final year of a University-wide fundraising campaign, Rising to the Challenge. As the #1 school of public health in the country and the oldest independent, degree-granting school of public health in the world, the Office of External Affairs offers unparalleled opportunities for creative work at the highest levels of excellence.

 

General Summary/Purpose

 

The Johns Hopkins Bloomberg School of Public Health is seeking an Internal Communications Specialist to join its award-winning team Communications and Marketing team within the Office of External Affairs. This position plays a critical role keeping the Bloomberg School’s faculty, staff, students and other stakeholders effectively informed of events, research and news from the University, School and public health communities. This position will be responsible for the conception, creation and delivery of communications content across multiple platforms to further the brand, goals, and impact of the Johns Hopkins Bloomberg School of Public Health.

 

This position involves day-to-day management of various central communications channels, including e-mail communications, daily news updates and other content. The Specialist manages high level requests for messages on the school’s digital signage spaces, and schedules the content for display in primary locations throughout the School’s physical site.

 

The Specialist is responsible for proactively seeking, packaging and promoting internal news about faculty, students and research to key external outlets such as to public health association newsletters. The Specialist tracks and circulates media placements for the School’s work and prepares media metrics reports for the Director of Media & Public Relations. The Specialist performs an array of specialized duties for the media team, including posting press releases to the website, sharing School news, and managing the awards submissions process for the department.

On a daily basis, this position reports directly to the Digital Media Manager with accountability and specific responsibilities for the Director of Media & Public Relations, within the Communications and Marketing team. This position also functions in collaboration with colleagues across the team in content strategy, marketing, visual communications, branding, social media, website updates as well as faculty, alumni relations, School staff and development/fundraising roles.
 

Specific Duties/Responsibilities

 

This position will develop and manage internal communications and information about the School to reach diverse audiences. This position plays a vital role in the collaboration and communication with internal audiences to engage them and to demonstrate the School’s impact to external stakeholders.

 

  • Responsible for populating internal communications messaging platforms with clear and concise quality content.
  • Systematically manage incoming content requests, write and edit display copy for internal digital screens, including the primary School display screen, the “Wall of Wonder” to convey broad public health themes and initiatives. 
  • Shape the internal templates and content to standardize public presentation of materials throughout the School’s platforms and signage.
  • Play a key role in managing requests for network-wide communications from School leadership, faculty and students via e-mail.
  • Create and distribute specialized communications on marketing guidelines, policy information and University updates.
  • Primary editor for content for e-mail distribution to staff and faculty; serve as a copyeditor for internal messaging and at times for external documents. 
  • Track and disseminate media placements about the School, its research and spokespeople on a daily basis.
  • Gather, collate and communicate significant news about faculty, students, research and alumni across the School to promote via weekly updates to key external outlets such as public health association newsletters.
  • For the Director of Media & Public Relations, play a key role on the media team in tracking and reporting media metrics and placements, uploading press releases to the website and other media and public relations duties as assigned. 
  • Provide high-level event and VIP support for symposia and other special events and related deliverables, under the direction of the Director of Media & PR.
  • Lead the coordination of the communications associates network across the School, including managing regularly scheduled meetings and the communications associate network contact list.
  • Collaborate closely with the communications associates to promote School news to external public health newsletters and other audiences for the media team. 
  • Coordinate the annual “Communications Boot Camp” for communication associates, and invited faculty, staff and students.
  • Assist in the communications team’s faculty and spokesperson training including development of content as needed.
  • Conduct specialized communications and duties for special events.
  • Play a role in crisis communications; serve on the School’s incident command team which may require occasional work after core hours or holidays.
  • Manage the award submissions for the communications/marketing department; identify special awards opportunities to continue to raise the profile of the School.
  • Oversee components of internal communications systems, including WebDAM, the department’s digital asset management database.

 

 

Degree of Independent Action Performed on the Job:

 

This position works independently and is ideal for a self-starter seeking increasing responsibility and accountability.

 

  • The position works proactively with other team members, identifying news, managing resources and approaches to achieving job goals and outcomes.
  • Under the supervision of the Digital Media Manager and the guidance of the Director of Media and Public Relations, the Internal Communications Specialist is responsible for managing his/her daily work and responsibilities as well as moving forward short- and long-term goals in a timely manner.

Internal and External Contacts Required as Part of the Job:

 

  • This position works closely with faculty and internal communications staff in various departments, centers, and other divisions within the School and the University.
  • This role will interact with the media and School spokespersons.
  • The role will also require occasional work with strategic partners, collaborators and alliances for specific public health-related campaigns.

 

 

Minimum Qualifications

 

  • Bachelor's degree in public relations, communications, marketing, writing, journalism or related field.
  • Minimum of two years related experience.
  • Advanced degree may substitute for required experience, to the extent permitted by the JHU equivalency formula.
  • * JHU Equivalency Formula: 18 graduate degree credits may substitute for one year of experience. *

 

Preferred Qualifications

 

  • Demonstrated experience developing and managing multimedia campaigns, content and newsletter submissions content a plus.
  • Ability to manage and integrate content and its public presentation throughout the school and beyond.
  • Ability to manage an information pipeline to successfully provide content for internal channels and some external outlets.
  • Motivated self-starter who can identify news and help shape the reputation and reach of the Office of External Affairs and the Bloomberg School of Public Health.
  • A strong interest in public health issues, news and trends.
  • Excellent editorial and visual communications skills.
  • Experience with tracking and sharing news and media stories a plus.
  • Experience with PowerPoint, InDesign and other presentation programs a plus.
  • Given the broad array of requests from stakeholders, a strong sense of professional judgement is critical for success.
  • Demonstrated experience managing written and visual content for related mediums and branded platforms.
  • Ability to work independently as well as on a collaborative team.
  • Must be able to prioritize assignments and produce results related to multiple projects and deadlines within the overall team project schedule.
  • Excellent oral and written communications skills.
  • Ability to reach out to internal and external stakeholders and audiences.
  • Quick, dynamic thinker who is able to anticipate communications needs and execute strong, professional writing and editing under tight deadlines.
  • Strong attention to detail with the ability to track and present results and manage a large volume of news and information.
  • Strong aptitude for managing written and visual communication in timely and effective manner. 
  • This position may entail ocasional domestic or international travel.

 

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Classified Title:  Communications Specialist

Role/Level/Range: ATP/3/PB

Starting Salary Range: $42,255.60 - $58,040.16

Employee Group: Full-Time

Employee Subgroup: Exempt         

Schedule: Mon-Fri; 8:30am – 5:00pm

Department Name: Office of External Affairs

Personnel Area: School of Public Health

 

The successful candidate(s) for this position will be subject to a pre-employment background check.

 

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.

 

The following additional provisions may apply depending on which campus you will work.  Your recruiter will advise accordingly.

 

During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.

 

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

 

Equal Opportunity Employer
Note: Job Postings are updated daily and remain online until filled. 

 

EEO is the Law
Learn more:
https://www1.eeoc.gov/employers/upload/eeoc_self_print_poster.pdf
Important legal information
http://hrnt.jhu.edu/legal.cfm

 

School of Public Health - East Baltimore Campus

Job Postings are updated daily and remain online until filled.
The successful candidate(s) for this position will be subject to a pre-employment background check.

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.

The following additional provisions may apply, depending on at which campus you will work. Your recruiter will advise accordingly.

  • During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.

  • The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

Equal Opportunity Employer
EEO is the Law. Learn more: https://www1.eeoc.gov/employers/upload/eeoc_self_print_poster.pdf
Important legal information: http://hrnt.jhu.edu/legal.cfm

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