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Requisition ID:  117989

Contracts Administration & Compliance Manager

Johns Hopkins Technology Ventures (JHTV) supports the commercialization of university technology through technology licensing, the development of sponsored research agreements, and venture creation. We serve as business advisors to investigators at all ten schools of the university whose research has commercial potential. Our resources include intellectual property (IP) protection, technology analysis, marketing and licensing support, translational and venture funding support, physical space through our FastForward innovation hubs, and professional services such as mentorship, pro bono legal and accounting services, and educational programming.


We are seeking a Contracts Administration & Compliance Manager. Reporting to the Director Licensing, the Contracts Administration & Compliance Manager will support compliance and intellectual property-related operational activities. This mid-level professional collaborates across teams to manage agreement deliverables, intellectual property portfolio tasks, compliance obligations, and related processes. The role ensures streamlined operations and adherence to institutional policies, legal frameworks, and governmental regulations.


Specific Duties & Responsibilities


Compliance Support

  • Collaborate with the Director of Agreement Management to monitor licensee compliance with agreement obligations, track deliverables (e.g., royalty reports, patent reimbursements, progress updates.
  • Interact with licensees to address and correct non-compliance issues.
  • Maintain and review agreement records in relevant databases, such as Inteum or Salesforce, ensuring accuracy of contract obligations, licensee rights, patent appendices, and fulfillment of contractual applications.
  • Perform initial reviews of insurance coverage documents and assist in preparing analyses for further assessment or action by the Director of Agreement Management.
  • Assist in organizing and maintaining translational funding documents for technology cases (e.g., TEDCO, Coulter, MBC) to ensure availability for internal and external reporting.
  • Facilitate communication among external agencies, funding sponsors, and internal stakeholders on compliance-related matters.
  • Collaborate with internal departments, such as finance, licensing, intellectual property, and legal teams, to ensure compliance obligations are fulfilled and accurately monitored.


Intellectual Property Administration

  • Contribute to government compliance reporting (e.g., via iEdison) and database management tasks, ensuring data integrity and accuracy, particularly as it relates to licensee product development.
  • Systems and Process Improvement.
  • Use and improve internal business processes related to compliance and IP portfolio operations, including leveraging technology-based tools.
  • Explore opportunities to use AI tools to improve efficiency.
  • Assist with database migration tasks during transitions, ensuring smooth operations and accurate data transfer.
  • Identify opportunities to enhance internal workflows and recommend changes that improve efficiency and compliance reporting.


Additional Administrative Duties

  • Prepare custom reports related to annual compliance metrics, agreements, patents, and intellectual property goals as needed.
  • Provide support for other administrative or compliance-related tasks, as directed.
  • Respond to audit and due diligence requests by gathering supporting documents in collaboration with relevant stakeholders.
  • Other duties as assigned.


Special Knowledge, Skills & Abilities

  • Proficiency in interpreting legal agreements, compliance obligations, and intellectual property portfolios.
  • Strong organizational and time management abilities with exceptional attention to detail.
  • Self-motivated and adaptable with the ability to manage multiple priorities and deadlines in a fast-paced environment.
  • Excellent written and verbal communication skills to interact effectively with diverse internal and external stakeholders.
  • Advanced skills in Microsoft Office suite tools, particularly Excel.
  • Familiarity with database systems, such as Inteum or Salesforce, is preferred.
  • Basic knowledge of intellectual property law or technology transfer processes is desired.


Minimum Qualifications
  • Advanced Degree in Science, Business, or law.
  • Registered Patent Agent.
  • Four (4) years of related intellectual property experience.
  • Additional education may substitute for required experience and additional related experience may substitute for required education beyond HS Diploma/Graduation Equivalent, to the extent permitted by the JHU equivalency formula.


Preferred Qualifications
  • U.S. Citizen or legal permanent resident required due to Federal Export Controls.
  • Advanced degree or certification in intellectual property, contract law, compliance, or technology transfer.
  • Experience with intellectual property portfolio management, agreement tracking, or compliance tasks.
  • Familiarity with government compliance reporting (e.g., iEdison) and funding programs (e.g., TEDCO, Coulter, MBC).

 

 

Classified Title: Sr. Technology Transfer Associate 
Job Posting Title (Working Title): Contracts Administration & Compliance Manager   
Role/Level/Range: ATP/04/PG  
Starting Salary Range: $99,800 - $137,400 - $175,000 Annually (Target $120,000, Commensurate w/exp.) 
Employee group: Full Time 
Schedule: M-F/8:30am-5pm 
FLSA Status: Exempt 
Location: Hybrid/School of Medicine Campus 
Department name: ​​​​​​​Johns Hopkins Technology Ventures 
Personnel area: Academic and Business Centers 

 

 

Total Rewards
The referenced base salary range represents the low and high end of Johns Hopkins University’s salary range for this position. Not all candidates will be eligible for the upper end of the salary range. Exact salary will ultimately depend on multiple factors, which may include the successful candidate's geographic location, skills, work experience, market conditions, education/training and other qualifications. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/.

Education and Experience Equivalency
Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines: JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

Applicants Completing Studies
Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.

Background Checks
The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.

Diversity and Inclusion
The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.

Equal Opportunity Employer
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

EEO is the Law
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf

Accommodation Information
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit https://accessibility.jhu.edu/.

Vaccine Requirements
Johns Hopkins University strongly encourages, but no longer requires, at least one dose of the COVID-19 vaccine. The COVID-19 vaccine does not apply to positions located in the State of Florida. We still require all faculty, staff, and students to receive the seasonal flu vaccine. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. This change does not apply to the School of Medicine (SOM). SOM hires must be fully vaccinated with an FDA COVID-19 vaccination and provide proof of vaccination status. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.

The following additional provisions may apply, depending upon campus. Your recruiter will advise accordingly.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
Hybrid: On-site 3-4 days a week

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