Credentialing Coordinator, GME & Postdoc Programs (Education Vice Dean)

We are seeking a Credentialing Coordinator, GME & Postdoc Programs who will assist with the coordination of credentialing and appointment activities for Graduate Medical Education (GME) and Postdoctoral Programs (PP). Provides final review of all Johns Hopkins School of Medicine (SOM) postdoctoral research fellows credentialing documentation and serves as the liaison between the Office of Postdoctoral Affairs and the SOM Registrar’s Office for all postdoctoral fellow appointment records. Serves as a member of the GME/PP administration team to ensure cross-coverage and customer service support for all GME/PP credentialing matters for the SOM.

Specific Duties & Responsibilities

Review all credentialing requests pre-approved by the Office of Postdoctoral Affairs for completeness and compliance with JHU and SOM policies.
Determine and assign appropriate data entry codes for Registrar’s Office Non-Student Learner (NSLIS) data system (department/division, benefits, visa, salary support, location) to ensure data integrity.
Serve as liaison with the Office of International Services to update NSLIS for visa type and status and changes to permanent residency status. Ensure any changes are corrected in necessary documentation and communicated to all relevant parties.
Review all postdoctoral fellow appointment data in NSLIS for discrepancies related to appointments and request corrections as needed.
Provide relevant data to SOM Central Finance or JHU Benefits Office for health insurance billing
Review changes and reappointments of postdoctoral research fellows, ensuring compliance with JHU policies
Handle confidential and sensitive material for discussion with Associate Dean for Postdoctoral Affairs, Registrar’s Office, Office of International Services, and Sr. Associate Dean for Graduate Medical Education, as applicable. Maintain confidential records on issues related to trainees.
Compile data and generate reports as requested by the Associate Dean for Postdoctoral Affairs and the Sr. Associate Dean for Graduate Medical Education to aid in decision-making.
Process the annual assessment for JHPDA, Clinical Fellows Council, and OPDA Program Development accounts.
Participate in training sessions provided for departmental credentialing coordinators.
Provide cross-coverage/back-up support for clinical appointment review.

Minimum Qualifications

High school diploma or graduation equivalent
Three years of related experience
Additional education may substitute for required experience and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula.

Preferred Qualifications

Work experience in an academic or academic medical setting

Classified Title: Credentialing Coordinator
Job Posting Title (Working Title): Credentialing Coordinator, GME & Postdoc Programs (Education Vice Dean)
Role/Level/Range: ATO 40/E/03/OE
Starting Salary Range: $18.20 - $33.90 HRLY ($54,080 targeted; Commensurate w/exp.)
Employee group: Full Time
Schedule: Monday - Friday 8:30 AM - 5:00 PM
FLSA Status: Non-Exempt
Location: Hybrid/School of Medicine Campus
Department name: SOM Admin GME Post Doc General Admin
Personnel area: School of Medicine

Total Rewards
The referenced base salary range represents the low and high end of Johns Hopkins University’s salary range for this position. Not all candidates will be eligible for the upper end of the salary range. Exact salary will ultimately depend on multiple factors, which may include the successful candidate's geographic location, skills, work experience, market conditions, education/training and other qualifications. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/.

Education and Experience Equivalency
Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines: JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

Applicants Completing Studies
Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.

Background Checks
The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.

Diversity and Inclusion
The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.

Equal Opportunity Employer
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

EEO is the Law
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf

Accommodation Information
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit https://accessibility.jhu.edu/.

Vaccine Requirements
Johns Hopkins University requires all faculty, staff, and students to receive the seasonal flu vaccine. Exceptions to the flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry.

The following additional provisions may apply, depending upon campus. Your recruiter will advise accordingly.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

Hybrid: On-site 3-4 days a week

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