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Requisition ID:  115170

DRPH Administrative Coordinator

The Department of Academic Affairs is seeking a DRPH Administrative Coordinator. The Doctorate in Public Health (DrPH) Administrative Coordinator provides key administrative support for many aspects of the schoolwide DrPH Program. This includes development and maintenance of program media sites, scheduling for program committees and other stakeholders, drafting a variety of program communications, and event planning. The DrPH Administrative Coordinator will work closely with the DrPH Program Office team, as well as highly accomplished prospective and current students, world-class faculty, and talented staff across the Bloomberg School of Public Health. This position requires a tech savvy professional who can communicate with tact and skill in a fast-paced, high-volume program.


Specific Duties & Responsibilities

  • Develops and updates DrPH website, including coordinating student and concentration video testimonials. Updates DrPH program segments in the university catalog.
  • Creates and maintains social media presence (LinkedIn & Facebook). Creates and maintains student directory.
  • Gathers material for and drafts quarterly program newsletter.
  • Provides primary support for the DrPH General email account.
  • Schedules meetings of DrPH Executive Committee, Student Matters Subcommittee, Comprehensive Exam Subcommittee, Admissions Subcommittee, and other program-specific meetings, including creating/monitoring doodle polls, emailing calendar invites, creating Zoom meeting sessions, recording meeting minutes, ordering catering, and reserving meeting rooms.
  • Provides support for DrPH events including orientation, webinars, admitted student visitor days, advisor briefings, seminars and open houses.
  • Tracks and monitors student scholarship awards. Coordinates payment with departments/centers/etc.; notifies students of awards and enters award information in DGA in SIS.
  • Develops knowledge of School academic and administrative policies and procedures.
  • Performs other duties as assigned.


Special Knowledge Skills & Abilities

  • Highly organized self-starter with strong attention to detail.
  • Demonstrated ability to communicate effectively and creatively both orally and in writing with a varied constituency including, faculty, staff, and students.
  • High level of proficiency with social media and website design. Demonstrated customer service orientation.
  • Proficiency in computer applications such as MS Office (Outlook, Excel, Word and Power Point), Zoom, SharePoint, Adobe (Acrobat), and web content management systems; can quickly and easily learn new software applications.
  • Skills in time management and managing multiple projects.
  • Curiosity to develop knowledge of academic issues in higher education and online academic programs. Demonstrated ability to work effectively with a diverse workforce.


Minimum Qualifications
  • High School Diploma or graduation equivalent.
  • Three years related experience.
  • Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.

 

 

Classified Title: Administrative Coordinator 
Job Posting Title (Working Title): DRPH Administrative Coordinator   
Role/Level/Range: ATO 37.5/02/OE  
Starting Salary Range: $18.20 - $33.90 HRLY ($48,000 targeted; Commensurate with experience) 
Employee group: Full Time 
Schedule: Monday to Friday: 8:30am – 5:00pm 
Exempt Status: Non-Exempt 
Location: Hybrid: On-site 1-2 days a week 
Department name: 10001013-Sr Assoc Dean for Acdmc Affairs Off of 
Personnel area: School of Public Health 

 

 

Total Rewards
The referenced base salary range represents the low and high end of Johns Hopkins University’s salary range for this position. Not all candidates will be eligible for the upper end of the salary range. Exact salary will ultimately depend on multiple factors, which may include the successful candidate's geographic location, skills, work experience, market conditions, education/training and other qualifications. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/.

Education and Experience Equivalency
Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines: JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

Applicants Completing Studies
Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.

Background Checks
The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.

Diversity and Inclusion
The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.

Equal Opportunity Employer
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

EEO is the Law
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf

Accommodation Information
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit https://accessibility.jhu.edu/.

Vaccine Requirements
Johns Hopkins University strongly encourages, but no longer requires, at least one dose of the COVID-19 vaccine. The COVID-19 vaccine does not apply to positions located in the State of Florida. We still require all faculty, staff, and students to receive the seasonal flu vaccine. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. This change does not apply to the School of Medicine (SOM). SOM hires must be fully vaccinated with an FDA COVID-19 vaccination and provide proof of vaccination status. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.

The following additional provisions may apply, depending upon campus. Your recruiter will advise accordingly.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
Hybrid: On-site 1-2 days a week

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