Data Specialist (Student Affairs)

We are seeking a Data Specialist who will be responsible for entering, maintaining, auditing, and processing sensitive data for the assigned area. The Data Specialist is responsible for maximizing technological capabilities to reduce manual processes, preparing and processing ad-hoc and scheduled reports, and recommending resources for process-improvement tasks. The Data Specialist will run and resolve data anomalies/inconsistencies and generate reports. The Data Specialist in the Admissions Office at the Johns Hopkins Bloomberg School of Public Health works to maintain management of data and data points to enhance efficiencies, business practices, reporting, and operational efficiencies to support enrollment goals.

Specific Duties & Responsibilities

Provide data support for the team, all associated end-users, and members of senior management.
Validate data and the accurate completion or routing of each reporting project based on pre-determined processes.
Act as the initial contact for data corrections, escalate as necessary, and execute approved corrections.
Act as a resource and guide for clients and business partners regarding data and standardized business processes.
Maintain complete and accurate records.
Ensure the highest level of accuracy for data entered into the systems to ensure successful data audits.
Audit data entry on a regular basis for accuracy and compliance.
Prepare and present data metrics as needed.
Create standard and/or ad-hoc reports out of assigned systems to ensure compliance with local, state, and federal reporting guidelines.
Participate in the creation of new queries and reports as needed.
Initiate technology service requests to revise or develop existing or new modules for processing data or reports.
Assist with the support of all aspects of the assigned data process as it relates to data requests, including but not limited to data availability, feasibility of requests, ad-hoc reports, and technical support.
Adhere to organizational and department-specific safety and confidentiality policies and standards.
Use functional and technical knowledge to provide end-users with general guidance and informal training as needed.
Assist with the creation of internal training tools and process guides for staff to maximize effective use of the applications and systems.
Prepare and present workshops to users to explain system requirements and system procedures.
May respond to technical issues and recommend changes to the existing data platform.
Other duties as assigned

In addition to the duties described above

Manage critical processes in the admissions office, including deferrals, make-aware, and final missing documents.
Assist with WebAdMIT and Slate configuration. This will include updates to designations, managing users and workgroups, and updates and changes to the checklist and review forms.
Set up JIRAS and manage testing of the interface between Slate, SIS, and coordinate testing with external departments, including Financial Aid, Office of International Services, and Registrar.
Overtime required during peak processing season.

Minimum Qualifications

High School Diploma or graduation equivalent.
Three years of administrative/academic-related experience.
Additional education may substitute for required experience, and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula.

Preferred Qualifications

Experience with application databases.
Experience with Slate and WebAdMIT.

Technical Skills & Expected Level of Proficiency

Business Process Analysis - Awareness
Data Management and Analysis - Awareness
Database Querying - Awareness
Data Validation and Quality Assurance - Awareness
Oral and written communications - Awareness
Technical Training - Awareness

The core technical skills listed are most essential; additional technical skills may be required based on specific division or department needs.

Classified Title: Data Specialist
Role/Level/Range: ATO 37.5/03/OF
Starting Salary Range: $21.25 - $36.920 HRLY (Commensurate w/exp.)
Employee group: Full Time
Schedule: Monday to Friday: 8:30am – 5:00pm
FLSA Status: Non-Exempt
Location: Hybrid/School of Public Health
Department name: Admissions
Personnel area: School of Public Health

Total Rewards
The referenced base salary range represents the low and high end of Johns Hopkins University’s salary range for this position. Not all candidates will be eligible for the upper end of the salary range. Exact salary will ultimately depend on multiple factors, which may include the successful candidate's geographic location, skills, work experience, market conditions, education/training and other qualifications. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/.

Education and Experience Equivalency
Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines: JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

Applicants Completing Studies
Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.

Background Checks
The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.

Diversity and Inclusion
The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.

Equal Opportunity Employer
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

EEO is the Law
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf

Accommodation Information
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit https://accessibility.jhu.edu/.

Vaccine Requirements
Johns Hopkins University requires all faculty, staff, and students to receive the seasonal flu vaccine. Exceptions to the flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry.

The following additional provisions may apply, depending upon campus. Your recruiter will advise accordingly.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

Hybrid: On-site 3-4 days a week

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