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Requisition ID:  115973

Development Coordinator, The Office of Medical Annual Giving

Development and Alumni Relations (DAR) supports Johns Hopkins’ focus on research, teaching and patient care, and its role as a national and global leader in higher education. We create and foster enduring relationships that result in advocacy and philanthropic support for Johns Hopkins University & Medicine; strengthening the institution through partnerships with donors, alumni, volunteer leaders, faculty, students, staff, and patients.


Johns Hopkins University supports a flexible work model which includes four different work modalities. This role has a hybrid work arrangement with an onsite presence of 3 days per week. The manager will confirm the team’s core onsite days where the majority/all team members will work in the office. Employees who travel on university business can count those days towards their onsite days.


The Fund for Johns Hopkins Medicine (FJHM) is the dedicated development and alumni relations team supporting the entities that comprise Johns Hopkins Medicine (JHM), including clinical departments, hospitals, satellite clinics, and the School of Medicine. We contribute to Johns Hopkins Medicine’s mission of patient care, research, and education through securing philanthropy, building and maintaining donor and alumni relationships, and supporting institutional priorities. FJHM partners closely with institutional leaders, faculty, and clinicians to engage alumni, patients, donors, and prospects in JHM’s work to advance medicine and improve the human condition.


The Development Coordinator is a key team member in the Office of Medical Annual Giving (OMAG). This position manages responsibilities that are integral to the operation of a successful annual giving campaign. The Development Coordinator provides reliable, professional support to the entire Office of Medical Annual Giving. The role conducts key aspects of the annual giving solicitation program and assists in serving the OMAG’s clients.


Key responsibilities: 

Gift processing and fulfillment (60%)

  • Process all gifts received at OMAG within 48 hours of receipt. This includes gifts received via multiple avenues: caging house/vendors, online, and in office.
  • Communicate regularly with internal staff and external vendors to ensure inclusion of all elements for each gift: account numbers, associated/joint with donors (including IMO/IHO), mailing address, phone number, email address, appeal codes, etc.

Office management (30%)

  • Submit expenses for payment and track OMAG budget.
  • Sort and distribute incoming mail.
  • Prepare and send outgoing mail.
  • Answer main OMAG phone line, make data updates in the CRM, Johns Hopkins Advancement System (JHAS), and MedDev as needed, and respond to or triage inquiries.
  • Answer and maintain FJHM opt outs through both phone and email. Apply updates in JHAS and MedDev, and respond to or direct inquiries.
  • Receive and respond to and/or direct inquiries received through OMAG email inboxes.

Administrative support (10%)

  • Assist with production of in-house specialty mailings.
  • Assist with other administrative duties as assigned.
  • Support professional growth, skills development and career development by using DAR and University resources and training.
  • Participate in appropriate departmental and client-based meetings.
  • Maintain OMAG’s account spreadsheet matrix. Communicate regularly with other Development Office (DOFF) coordinators to ensure that account information on file for OMAG is accurate, and disseminate that information to external and internal gift processors.
  • Forward weekly gift report to DOFF client Development Coordinators and address any feedback.


Minimum Qualifications
  • High School Diploma or graduation equivalent.
  • Three years related administrative experience.
  • Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.


Preferred Qualifications
  • Bachelor's degree or commensurate work experience preferred
  • Ability to work independently, manage multiple projects simultaneously, determine priorities, and maintain a high degree of professionalism and confidentiality 
  • Possesses excellent interpersonal skills and enjoys team work 
  • Demonstrates strong organizational skills and ability to manage several projects simultaneously 
  • Possesses excellent word-processing and database management skills, significant PC experience and a thorough working knowledge of Windows and Microsoft Office (knowledge of Excel, Access and PowerPoint are preferred) and the ability to learn new software 
  • Able to work in a dynamic, fast-paced environment 
  • A strong desire to advance the mission of JHU and to champion the core values of the institution 

 

 

Classified Title: Development Coordinator 
Job Posting Title (Working Title): Development Coordinator, The Office of Medical Annual Giving   
Role/Level/Range: ATO 37.5/02/OE  
Starting Salary Range: Minimum: $37,855 - Maximum: $70,512 (targeted salary: $48,000; commensurate with experience) 
Employee group: Full Time 
Schedule: Monday-Friday, 8:30am-5:00pm 
Exempt Status: Non-Exempt 
Location: School of Medicine - East Baltimore Campus 
Department name: 10003243-SOM Admin FJHM Friends of Medicine 
Personnel area: School of Medicine 

 

 

Total Rewards
The referenced base salary range represents the low and high end of Johns Hopkins University’s salary range for this position. Not all candidates will be eligible for the upper end of the salary range. Exact salary will ultimately depend on multiple factors, which may include the successful candidate's geographic location, skills, work experience, market conditions, education/training and other qualifications. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/.

Education and Experience Equivalency
Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines: JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

Applicants Completing Studies
Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.

Background Checks
The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.

Diversity and Inclusion
The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.

Equal Opportunity Employer
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

EEO is the Law
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf

Accommodation Information
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit https://accessibility.jhu.edu/.

Vaccine Requirements
Johns Hopkins University strongly encourages, but no longer requires, at least one dose of the COVID-19 vaccine. The COVID-19 vaccine does not apply to positions located in the State of Florida. We still require all faculty, staff, and students to receive the seasonal flu vaccine. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. This change does not apply to the School of Medicine (SOM). SOM hires must be fully vaccinated with an FDA COVID-19 vaccination and provide proof of vaccination status. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.

The following additional provisions may apply, depending upon campus. Your recruiter will advise accordingly.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
School of Medicine - East Baltimore Campus

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