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Job Req ID:  64076

Development Coordinator

Development Coordinator

Sidney Kimmel Comprehensive Cancer

Fund for Johns Hopkins Medicine


Reports to: Development Supervisor, SKCCC





Responsible for gift processing and providing acknowledgment/thank you letters to donors and families for gifts received to the Sidney Kimmel Comprehensive Cancer Center at Johns Hopkins. Responsible for assisting frontline fundraisers in communications, both written and verbal, with patients, donors, and prospects; assisting in the operations of a multifaceted fund raising office. Perform general administrative duties as needed. Must be able to exercise independent judgment in the resolution of administrative problems and perform under pressure with a high degree of accuracy and diplomacy. May perform duties of a sensitive and confidential nature.




  • Process gifts utilizing the VPOS/Paywire and CPA systems with attention to detail when coding account and donor data. Work with budget administrators, Development and Alumni Relations, and the Fund for Johns Hopkins Medicine Finance to create new current use and endowment accounts. 


  • Run weekly gift and pledges report for administrative team acknowledgements; manage internal database to provide donors and families with updates for tribute/memorial gifts; pull gift specific faculty/gift reports on a recurring basis and when needed
  • Draft correspondence and write appropriate thank you letters to be signed by Kimmel Cancer Center Gift Officers and other faculty and staff.
  • Handle and screen incoming telephone calls, mail, faxes, emails, and voicemails in an efficient and organized manner. Exercise independent judgement in the resolution of administrative problems.


  • Coordinate travel for team members including hotel and flight reservations, as well as any required logistics. 


  • Provide calendar support Executive Director of Development


  • Assist Development Supervisor with management of the day-to-day operations of the office.


  • Utilize computer networks and programs, specifically Windows applications such as Word, Excel, PowerPoint, Access, Adobe etc., as well as DAR- and university-specific databases and computer-based tools, including Aladin, Galaxy, and SAP in the completion of various administrative tasks.


  • Work independently, manage multiple projects simultaneously, determine project priorities and necessary follow-up, and maintain a high degree of professionalism and confidentiality.



Development/ Fundraising:


  • Develop and maintain a comprehensive knowledge of ALADIN, particularly the Relationship Management (RM) module; liaise between the university and medicine to heighten knowledge of RM; utilize and track multiple fundraising projects and donor/prospect actions in the system, track faculty patient referrals and group them appropriately, as well as request research on new prospects. Develop expert knowledge in new modules as they are introduced and work with gift officers for maintenance on prospect/constituent records.


  • Build and maintain professional relationships and effectively communicate with patients, donors, prospects, leadership, department chairs, faculty, administrators, and professional colleagues over the telephone, in person, and in writing.
  • Maintain a thorough understanding of central clearance, development research and gift processing/acknowledgment protocols.
  • Assist with special events including production of invitations and programs, developing and maintaining response lists and any further support needed in the event planning process.


  • Create mailing lists/merges as needed for departmental mailings including invitations, newsletters, solicitation letters, and general correspondence.
  • Perform other duties as required


Required Qualifications:


High School Diploma or GED required. Three years of related experience required. Additional education may be substituted for years of work experience.

A successful candidate will have strong interpersonal and organizational skills, computer literacy, and both written/editorial and verbal communication skills. Must be able to work independently as well as part of a team and able to manage and prioritize multiple projects, maintain a high degree of professionalism and confidentiality, while working in a dynamic, fast-paced environment.



Preferred Qualifications:

Two years college or equivalent work experience preferred. Knowledge of Johns Hopkins Medicine, customer service, development operations, and/or Windows applications is highly desirable. 

Classified Title: Development Coordinator 
Working Title: Development Coordinator 
Role/Level/Range: ATO 40/E/02/OE 
Starting Salary Range: Commensurate with experience
Employee group: Full Time 
Schedule: M-F, 8:30am-5:00pm 
Exempt Status: Non-Exempt  
Location: 04-MD:School of Medicine Campus 
Department name: 10003221-SOM Admin FJHM Kimmel Cancer Center 
Personnel area: School of Medicine


The successful candidate(s) for this position will be subject to a pre-employment background check.


If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.


Johns Hopkins has mandated COVID-19 and influenza vaccines, as applicable. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons or because the individual is pregnant or attempting to become pregnant. Requests for an exception must be submitted to the JHU vaccination registry. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.


The following additional provisions may apply depending on which campus you will work.  Your recruiter will advise accordingly.


The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.


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