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Job Req ID:  10282

Development Coordinator

Classified title: Development Coordinator
Working title (if applicable): Development Coordinator
Role/Level/Range: ATO/2/OE
Starting Salary Range ($s): 32,975 – 45,338
Employee group (Full time/Part-time/Limited/Casual): Full time
Schedule (hours/days): M-F, 37.5
Employee subgroup (FLSA Status): non-exempt
Department name: Development and Alumni Relations
Personnel area (School): School of Nursing
Summary
The Development Coordinator reports to the Associate Dean for Development for the Johns Hopkins School of Nursing.  The primary focus of this position is to ensure that gift processing and acknowledgements flow smoothly. This position also provides administrative support to the Gift officers on the team.
The large number of gifts processed, large donor base, and the fast pace of the office require this person to have the ability to exercise good judgment, demonstrate a high level of independent thinking, have the capacity to pay close attention to detail, develop and use problem solving skills, possess excellent written and verbal communication skills, exercise flexibility, and maintain excellent computer skills. This position must perform well under pressure with a high degree of accuracy and diplomacy.
This position is responsible for assisting with project communications, tasks, timelines, resources, and administrative matters for the office of Development and Alumni Relations at Johns Hopkins School of Nursing (JHSON).  He/She will exercise independent judgment and assume responsibility for special projects that pertain to the office of Development and Alumni Relations at JHSON.

Responsibilities
Coordinates Gift Processing and Acknowledgment Activities:
• Process charitable gifts annually for the office of Development and Alumni Relations at JHSON, which includes assigning funds to appropriate accounts, and creating new accounts/endowments. Designating the charitable gifts to active accounts. This requires interaction with staff members, financial administrators and the Johns Hopkins University Treasurer’s Office, Gift Processing/Records Supervisor, and appropriate offices.
• Notifies Associate Dean of Development of all gifts received. Draft and prepare timely and personalized acknowledgement letters. Compose notification letters to families for gifts received in memory of/in honor of individuals. Proofreads and edits correspondence.
• Establishes new gift accounts, accurately assigns funds to gift accounts, and interfaces with Dar staff, Business Services/gift-processing staff and various Homewood offices including Central Development, Annual Fund, and the Treasurer’s Office.  This person will manage the timely scanning/filing of all gift documentation and will initiate monthly checks and balances to ensure accuracy.
• Streamline and improve gift processing. Review each gift entry to ensure accuracy for upload to ALADIN.
Special Events:
• Maintains accurate list of invitees and RSVPs. This position keeps detailed list of invitees, attendees, special requests, and dietary restrictions. Communicates this information to the venue, to ensure all special requirements are adhered to.
• Communicates with various departments within Johns Hopkins to ensure that all procedures and processes are followed in the appropriate manner regarding signage, vendor loading zones, parking, security, audio visual, facilities, etc.
• Arrive at events early in order to assist with set up, ensure that all vendors are operating smoothly and in a timely manner, and guests are comfortable. Coordinate with outside vendors to ensure access to venue in time for set up.
• Arrange donor/alumni meals and receptions on and off campus.
Development/Fundraising:
• Serves as a backup to managing internal office operations:  coordinates and implements office services such as purchasing (i.e. ordering office supplies and equipment), reimbursement through SAP, phones, and other special-order materials.
• Monitor entry by DBS of important constituent information, resolve issues regarding incorrect entries, provides DBS with death notices for accuracy within ALADIN (the development database). Ensure accurate entries. Coordinate web giving gifts to determine the appropriate account for deposit when needed. 
• Participates in weekly staff meetings.  Discuss upcoming events and calendar.
• Produce a variety of database reports by giving interest, geography, donor/non-donor and others as needed. 
• Assists with direct mail campaigns and other mailings as needed including doing mail merges, printing, stuffing and mailing multiple pieces. Works with an outside vendor/mail house as needed for larger mailings.
Administrative:
• Effectively communicates with donors, alumni, patients, guests, faculty, department chairs, administrators and professional colleagues over the telephone, email and in person.
• Exercises good judgment, works independently, manages projects, determines priorities, and pays close attention to detail.
• Triages telephone calls, mail, faxes, electronic and voice mail in an efficient and organized manner.  Exercises independent judgment in resolution of administrative problems.
• Manages a conflict free calendar including the coordination of meetings and conference calls held inside and outside the Institution.
• Assists with travel plans (transportation, lodging, etc.).
• Drafts and prepares office communication for signature. Proofreads and edits confidential, sensitive information.  Ability to compose letters, documents, and edit written materials.
• Processes expenses and handles reimbursements for staff.
• Performs additional duties as assigned.
Background and Experience:
The large number of gifts processed, large donor base, and the fast pace of the office require this person to have the ability to exercise good judgment, demonstrate a high level of independent thinking, have the capacity to pay close attention to detail, develop and use problem solving skills, possess excellent written and verbal communication skills, exercise flexibility, and maintain excellent computer skills. This position must perform well under pressure with a high degree of accuracy and diplomacy.
Minimum Qualifications:
High School Diploma/GED and three years related experience required. Additional education may substitute for experience.

Physical Requirements
• Must be able to lift 25 pounds, and at times, carry necessary equipment (i.e. lap top) and/or supplies (events materials, signage, etc.)
• Must be able to sit for eight hours, as needed.
• Must be able to stand for various lengths of time, as needed.
• Must be able to walk stairs, as needed.
• Must possess valid driver’s license and be able to travel.

The successful candidate(s) for this position will be subject to a pre-employment background check.

 

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.

 

The following additional provisions may apply depending on which campus you will work.  Your recruiter will advise accordingly.

 

During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.

 

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

 

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School of Nursing - East Baltimore Campus

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