Job Req ID:  112717

Development Coordinator

Development and Alumni Relations (DAR) supports Johns Hopkins’ focus on research, teaching and patient care, and its role as a national and global leader in higher education. We create and foster enduring relationships that result in advocacy and philanthropic support for Johns Hopkins University & Medicine; strengthening the institution through partnerships with donors, alumni, volunteer leaders, faculty, students, staff, and patients.


Johns Hopkins University supports a flexible work model which includes four different work modalities. This role has a hybrid work arrangement with an onsite presence of 2-3 days per week. The manager will confirm the team’s core onsite days where the majority/all team members will work in the office. Employees who travel on university business can count those days towards their onsite days.


The Krieger School of Arts and Sciences (KSAS) seeks a Development Coordinator to join our team in achieving our fundraising objectives. The Development Coordinator is an integral member of the School’s External Affairs team in our effort to secure philanthropic support for the Krieger School to pursue its mission of education, research, and discovery. Our team is dedicated to connecting the passions of our donors to the needs of the school to realize our mission.


The Development Coordinator provides high-level development and administrative support to 1 - Senior Associate Director of Development and 2 – Associate Directors of Development in the Office of External Affairs at the Krieger School of Arts and Sciences. This position plays a key role in the production of development reports, drafting donor bios and briefings, and portfolio management as well as calendar and travel management.



SPECIFIC DUTIES AND RESPONSIBILITIES


Portfolio Management/Reporting:

  • Enter proposals and solicitations and ensure they are connected to the workplan within the CRM (JHAS). When reviewing the weekly gift log, ensure gifts are linked to the respective proposal and update proposal as needed.
  • Maintain a knowledge of the Senior Associate Director of Development and the Associate Director of Developments planned solicitations in order to help prepare necessary reports and update proposals in JHAS.
  • Enter contact reports and link to workplan and/or proposal to ensure gift officers fundraising efforts are accurately reflected in JHAS.
  • Preparing monthly portfolio reports for the Senior Associate Director of Development and the Associate Director of Developments to review most recent contact reports as well as compare the information to what is included on the monthly President’s memo.
  • Tracking the giving for the Physics & Astronomy Board and the Humanities Council members as well as updating their constituent records with current address and employment information in JHAS.
  • Identify and utilize the appropriate template reports created in JHAS based on gift officers requests and work with the Senior Development Coordinator, the Assistant Director of Prospect Management and Data Analytics or Advancement Services representatives for more complicated requests.
  • Submitting donor research reports from Advancement Services as needed.


Calendaring/Travel Arrangements:

  • Maintain conflict-free electronic calendar for both the Senior Associate Director of Development and the Associate Director of Developments which may include arranging complicated meetings with deans, department chairs, faculty, staff, donors and prospects. This may include reserving rooms, ordering catering, and requesting audio/visual equipment.
  • Proactively manage tasks, prospects, and priorities for the Senior Associate Director of Development and the Associate Director of Developments to properly prepare for upcoming meetings, visits, and events, including making travel arrangements and providing background information on donors/prospects using information generated from JHAS and independent research.
  • Collaborate with the Senior Associate Director of Development and the Associate Director of Developments to prepare briefings for donor visits and gift-officer driven events using resources such as JHAS and internet-based research.
  • Track and submit travel receipts associated with the Executive/Corporate Cards to be submitted in Concur and process personal reimbursements for JHU business expenses.


Correspondence:

  • Draft letters and memoranda, prepare final edits, and mail or distribute to appropriate individuals, both internally and externally.
  • Perform mail merge projects from standard letters and correspondence.


Other:

  • Assist with the Physics & Astronomy Board and the Humanities Council meeting prep as needed throughout the year
  • Function as a part of the administrative team as needed for larger group projects and assignments.
  • Other duties as assigned
  • On an infrequent basis, the candidate may be asked to work on nights and/or weekends to support office events and other time-sensitive initiatives.




Minimum Qualifications
  • High School Diploma or graduation equivalent.
  • Three years related administrative experience.
  • Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.


Preferred Qualifications
  • Bachelor’s degree preferred.
  • CRM knowledge, preferably Salesforce.
  • Microsoft Office and moderate to strong Word and Excel proficiency.
  • Candidate must be proactive and effective when working independently and as part of a team.
  • Must be capable of maintaining a high degree of professionalism and confidentiality at all times.
  • Must adapt and be able to work in a complex, multi-divisional organization and a dynamic, fast-paced environment.
  • Must possess strong organizational skills, be detail-oriented, and be able to take part in more than one project simultaneously.
  • Strong interpersonal and written communication skills required. Candidate must be able to create original correspondence, such as letters, memos, reports, and briefings.
  • Must be able to communicate effectively at all levels of the organization and with external contacts such as donors and alumni.
  • Strong problem-solving and multi-tasking skills are required
  • Must be service-oriented, discrete and behave ethically at all times.
  • Must live within commuting distance to the Baltimore campus and able to work on-campus 2+ days per week and remotely the balance of the time.
  • The successful candidate(s) for this position will be subject to a pre-employment background check.



All applicants are expected to uphold the university’s core values which includes diversity and inclusion. All staff treat people with dignity and respect by being fair and consistent. We demonstrate an open-minded approach to understanding people regardless of their race, gender, age, national origin, religion, ethnicity, disability status or other characteristics. We show respect for the beliefs and traditions of others; encourage and promote practices that support cultural diversity; and discourage behaviors or practices that may be perceived as unfair, biased, or critical toward people with certain backgrounds.

 


 

Classified Title: Development Coordinator 
Job Posting Title (Working Title): Development Coordinator   
Role/Level/Range: ATO 37.5/02/OE  
Starting Salary Range: Minimum: $18.00 - Maximum: $33.50 (targeted salary: $48,000; commensurate with exeprerience) 
Employee group: Full Time 
Schedule: Monday-Friday 8:30am-5:00pm 
Exempt Status: Non-Exempt 
Location: Homewood Campus 
Department name: 10001349-Development 
Personnel area: School of Arts & Sciences 

 

Total Rewards
The referenced salary range is based on Johns Hopkins University’s good faith belief at the time of posting. Actual compensation may vary based on factors such as geographic location, work experience, market conditions, education/training and skill level. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/

 

Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines:
JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

**Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.


The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate’s conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.

 

The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.

 

Accommodation Information

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit accessibility.jhu.edu.

 

Johns Hopkins has mandated COVID-19 and influenza vaccines, as applicable. The COVID-19 vaccine does not apply to positions located in the State of Florida. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.

 

The following additional provisions may apply, depending on campus. Your recruiter will advise accordingly.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

 

Note: Job Postings are updated daily and remain online until filled.

 

 

Total Rewards
The referenced salary range is based on Johns Hopkins University’s good faith belief at the time of posting. Actual compensation may vary based on factors such as geographic location, work experience, market conditions, education/training and skill level. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/.

Accommodation Information
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit https://accessibility.jhu.edu/.

Equal Opportunity Employer
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

EEO is the Law:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf

Homewood Campus