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Job Req ID:  14253

Development Coordinator

ADMINISTRATIVE COORDINATOR – UNIVERSITY EVENTS

 

General Description:

The Office of University Events is responsible for supporting university-wide events such as commencement and convocation, central development events, trustee events as well as events of other divisions, as requested. This University Events Development Coordinator is responsible for supporting the operational aspects associated with the events.

 

Primary Duties and Responsibilities:

  • Create and manage event mailing lists through the ALADIN (development database system) to assist the University events department with meetings, luncheons, receptions, dinners, commencement, campaign and tour events.

 

  • Assist with coordination of online and external mailings for special events, through assistance with proofing lists, invitations, creating online forms, tracking and recording responses. 

 

  • Preparing miscellaneous event details; printing name tags, place cards, creating seating charts.

 

  • Develop and maintain briefings and agendas for special events.

 

  • Create and assemble materials for meetings and maintain files.

 

  • Maintain and update internal invitee lists [VIP list and Boards & Councils list]

 

  • Act as liaison for Development & Alumni Relations with Development Business

Services in updating information regarding staff, faculty, board & council

members, etc.

 

  • Maintain office equipment and supplies.

 

  • Expert knowledge and use of ALADIN (development database system) to research and maintain data in the system, compile and produce reports and information as needed.

 

  • Processing of all invoices, travel reimbursements, and credit cards using Hopkins internal accounting system.

 

  • Utilize excellent customer service skills to screen, handle and triage all incoming inquiries via telephone, emails and voice mail.

 

 

Qualifications: High School Diploma/GED required. Three (3) years related experience required. Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.

** JHU Equivalency Formula: 30 undergraduate degree credits or 18 graduate degree credits = 1 year of experience. For jobs where equivalency is permitted, up to two years of non-related college coursework may be applied towards the total minimum education/experience required for the respective job.

 

Ability to be on-site for events to assist with guest registration and troubleshooting. Some events may be in the evenings and weekends.  Strong attention to detail required. Strong organizational skills required and ability to manage more than one project simultaneously. Strong computer literacy skills required and the ability to learn new software applications. Specifically, Windows applications such as Word, Excel, PowerPoint and Outlook. Excellent writing and verbal communication skills. Advanced knowledge of Microsoft Excel preferred.  Ability to work in a dynamic, fast paced environment.

 

 

 

Homewood Campus