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Job Req ID:  21216

Development Coordinator

Working Title: Development Coordinator 
Role/Level/Range: ATO 37.5/02/OE 
Employee group: Full Time 
Schedule: 8:30 am - 5:00 pm Monday-Friday 
Exempt Status: Non-Exempt  
Location: 01-MD:Homewood Campus 
Department name: 60009330-Parents Program 
Personnel area: University Administration

 

General Description

 

The Development Coordinator for Parents Programs and Giving is responsible for coordinating the Parents Programs and Giving team and assisting in the development and implementation of a strategic plan for undergraduate parent fundraising, both major and annual gifts. In addition, the Coordinator will help to facilitate connections to the Homewood schools, Athletics and Regional development team, as well as collaborate with the office of the Vice Provost for Student Affairs.  The Coordinator supports the director of Parents Programs and Giving, a senior associate director and an associate director by maintaining and managing constituency data and ALADIN and Relationship Management (RM) information systems that underpin parent engagement, fundraising and stewardship, and by reconciling expenses, budgets and gift deposits/reports.  This position reports to the Associate Director.


Fundraising and Relationship Management:

 

  • Identifies through new Admissions data, research and referrals potential leads for new prospects and donors, and sets in motion the system to make assignments for RM.
  • Drafts, circulates, and finalizes briefing materials for president, deans and/or other university leadership which includes timeline of events, speaking points, biographical information, etc.
  • Writes letters, prepares proposals and gift agreements for prospects/donors in consultation with directors.
  • Gathers and incorporates information from multiple sources to produce reports that include: giving participation numbers; numbers of gifts in various categories; types of gifts; etc.  Assists in the building and maintenance of constituency pipeline.
  • Manages and coordinates the stewardship process including all aspects of the gift acknowledgment process, including those gifts to be acknowledged on behalf of the President and Vice Provost for Student Affairs. 
  • Responsible for the maintenance and updating of the Hopkins Parents Fund Wall of Honor, coordinating with campus partners and off-campus design house.
  • Assists with the execution of the cultivation of parent donor relationships through mailings, visits, presentations, and events, as needed.
  • Meets with directors regularly and helps develop and executes appropriate annual stewardship plans.
  • Serves as office liaison to Development Research, Business Services Information Systems Department, Registrar and Admissions as it pertains to parent information and data.

 

 

Communications and Marketing:

 

  • Coordinates monthly Hopkins Parents Council Executive Committee conference calls and with the Director creates and distributes the monthly HPC Update to members through online digital marketing software.
  • Creates stewardship, informational brochures and other printed materials as needed.
  • With the Sr. Associate Director create and distribute Parents Internship Network marketing materials.

 

Special Events and Project Management:

 

  • Provides project management to implement Parents Programs and Giving fundraising strategic plan. This includes assessing timelines, creating correspondence, analyzing and reporting status, and identifying solutions to barriers that may exist.
  • In conjunction with the Parents Programs and Giving team, leads, plans and executes
    on-campus Leadership Giving Circle donor events and initiatives which involve the President, Deans and Vice Provost for Student Affairs, as appropriate. 
  • Assists the team with regional donor and prospect receptions and events, as needed, to include the creation of invitations, recording of responses, briefings and biographies, supporting guest needs and event execution.  This include academic year regional events (4-5) and Summer Send Off events (20+).
  • Provide support for on-campus International Parents Orientation events.
  • In conjunction with the Director, provides support for the Hopkins Parents Council with the planning and execution of twice-yearly on campus meetings and associated events.  This includes briefings for university Deans, President, Vice Provosts and other university leadership, coordination of event support with campus entities and communication with and support of 60+ HPC volunteer families.

 

Office and Administrative Management:

 

  • Stays current of university and parent news in order to provide excellent customer service to daily parent inquiries and requests via phone and/or email. 
  • Works with Associate Director to support the annual peer-to-peer Hopkins Parents Fund solicitation as directed for the 50+ family volunteers of the Hopkins Parents Council by allocating donor/prospect assignments, maintaining solicitation records and appeals, communicating progress with volunteers and finalizing results.
  • Helps develop and maintain content for university publications and the Parents Programs and Giving digital presence with campus partners.
  • Directs oversight and execution of gift processing and acknowledgments, ensuring it is handled in compliance with JHU standards.
  • In conjunction with directors, creates and reviews donor gift and pledge agreements and track payments to support cash flow projections. 
  • Forwards gift agreements to appropriate authorized signers for review and approval.
  • Oversees office budget, individual gift officer's travel expenses and individual reimbursement and regular reconciliation of budget transactions and year-end closing paperwork.
  • Develops and manages the work plan for a part-time student worker.  Oversees the hiring process when appropriate. 
  • Other duties as assigned.

 

Note: Occasional weekend and evening work (three to four times per year) is required. A willingness and ability to travel, and to work a flex schedule including nights and weekends as required.

Qualifications 


High School Diploma required. Bachelor's degree strongly preferred.  A degree in marketing, communications, business or related field preferred. Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula. Three years related experience required. Experience in a non-profit organization or institution of higher education, or a recent college graduate with student leadership, volunteer and fundraising experience is a plus. 


Special Skills and Knowledge:

 

  • Excellent written and oral communication skills and attention to detail.
  • Ability to manage multiple projects simultaneously and effectively in a fast paced environment.
  • Ability to make independent decisions and the discernment to know when independence is warranted.
  • Knowledge and proficiency of Microsoft Office, especially Excel and Microsoft.
  • Knowledge and proficiency of online digital marketing tools.
  • Knowledge and proficiency of HTML is a plus.
  • Ability to work as part of an effective team with a results oriented approach.
  • Excellent computer skills and ability to learn new development computer software systems, especially e-newsletter design, and special event invitation design and response platforms.

 

 

                                      

Homewood Campus