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Job Req ID:  99237

Development Coordinator

General Description:


The Office of University Events is responsible for supporting university-wide events such as central development events, trustee events, commencement and convocation, as well as events of other divisions, as requested. This University Events Development Coordinator is responsible for supporting the operational aspects associated with the events and reports to the Sr. Director.


Primary Duties and Responsibilities:

  • Process all invoices, travel reimbursements, and credit cards using Hopkins internal accounting system.
  • Maintain office equipment and supplies and coordinate large scale product orders (event supplies i.e. ponchos, volunteer polos, academic regalia etc.).
  • Assist the University Events team as well as other DAR departments and the Board of Trustees Office with meetings and events, both in-person and virtual using zoom.
  • Coordinate event logistics to include; researching and recommending space options, locations and availability, setup and sending invites and reminders.
  • Coordinate transportation and parking details.
  • Request catering RFP’s and coordinate menu planning.
  • Manage hotel room blocks.
  • Manage room usage and AV needs requests.
  • Prepare event materials, name tags, place cards, seating charts, registration.
  • Work closely with the Commencement Team, Registrar’s Office and Marching Order (commencement registration system) to send mass communications to over 3000 graduates and track ceremony registrations in preparation for the University-wide Commencement Ceremony.


Candidates must be on-site for events to assist with guest registration and troubleshooting. Some events may require evening and weekend work hours. Candidate must have a strong attention to detail, organizational skills and the ability to manage multiple projects simultaneously. Strong computer literacy skills are required along with the ability to learn new software applications, and have expert knowledge and use of Windows and Microsoft Office Suite, Air Table and Social Tables. Excellent writing and verbal communication skills are also required for this position. Candidate must be able to work in a dynamic, fast-paced environment.





Minimum Qualifications
  • High School Diploma or graduation equivalent
  • Three years related administrative experience
  • Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula

 


 

 

Classified Title: Development Coordinator 
Working Title: Development Coordinator   
Role/Level/Range: ATO 37.5/02/OE  
Starting Salary Range:  
Employee group: Full Time 
Schedule: Monday-Friday 8:30 am - 5:00 pm 
Exempt Status: Non-Exempt 
Location: 01-MD:Homewood Campus 
Department name: 10001635-Special Events 
Personnel area: University Administration 

 

Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines:
30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

 

The successful candidate(s) for this position will be subject to a pre-employment background check.

 

The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.

 

Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

 

EEO is the Law
Learn more:
https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf

 

Accommodation Information

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit accessibility.jhu.edu.

 

Johns Hopkins has mandated COVID-19 and influenza vaccines, as applicable. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.

 

The following additional provisions may apply, depending on campus. Your recruiter will advise accordingly.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

 

Note: Job Postings are updated daily and remain online until filled.

 

 

Homewood Campus