Director of Capital Planning & Facilities Management

We are seeking a Director of Capital Planning & Facilities Management for JHU’s Krieger School of Arts and Sciences (KSAS) to provide hands-on direction and strategic planning of the School’s capital planning efforts, facility projects and operations in buildings totaling approximately 730,000 square feet and a budget of approximately $650M. Position is responsible for the successful execution of numerous projects, including:

• Acting as the point of coordination between KSAS and JHFRE on all minor and major renovations to our buildings, including classroom, laboratory and tenant fit out renovations located at the JHU Homewood and other regional campuses in Baltimore and Washington D.C.
• Long term campus and capital planning which includes collaborating with various departments within the division to assess capital and facilities needs.

Specific Duties & Responsibilities

Capital/Space Planning

• Strategically lead, manage, and facilitate all KSAS capital planning efforts.
• Perform the role of prime KSAS liaison to JHFRE for all projects, including planning studies through full construction buildout.
• In consultation with KSAS leadership, represent KSAS faculty, researchers, and divisional leadership regarding space program, critical adjacencies, and specialized needs pertaining to all KSAS projects.
• For projects involving design and construction, work with JHFRE to verify the entire project scope has been identified and budgeted before AE or Construction team is engaged.
• Initiate facility need requests, with identified and approved funding, to JHFRE.
• Communicate and prioritize facility needs to JHFRE.
• Oversee and collaborate with senior design and construction staff during feasibility studies, planning, all design phases, construction and occupancy.
• Identify training needs for facilities and capital planning staff.
• Conduct in-depth research on facilities and space issues to provide senior leadership with information and recommendations.
• Provide support, leadership, guidance and supervision to facilities management and machine shop staff who will support the space needs and equipment for the Dean's Office as well as the academic departments and KSAS’s various research centers and institutes.
• Perform building use evaluations and make recommendations for effective space usage.
• Maintain accurate KSAS space management and user assignments; as needed, work with JHFRE to verify KSAS space utilization mapping reflects the current state.
• Establish best practices for space planning and project management across the school.

Project Management

• Develop and plan all KSAS facilities projects.
• Schedule and track project timelines, identify milestones and KSAS priorities.
• Coordinate professional design and construction services procurement with JHFRE. Manage furniture and equipment layouts, interior finish schedules, and other aspects of short and long-term.
• Coordinate equipment procurement, infrastructure and installation.
• When needed, during construction represent KSAS for review of submittals and change orders.
• Coordinate safety and risk management programs.
• Monitor projects through all phases, design, construction, move-in, and closeout.
• Act as liaison between KSAS end users and JHU JHFRE to interpret user needs and strategically integrate them into project plans.
• Represent end users throughout the project.
• Ensure all campus and departmental services are operational at occupancy.
• Address KSAS facility issues as necessary.
• Facilitate outage coordination with key building contacts, shops, and project team.
• Provide exceptional customer service to end user(s) that include KSAS faculty, staff, students and others while keeping project scope, budget, schedule under control.
• Assure project scope, budget, schedule are maintained throughout the entire planning, design, and delivery process.
• Represent KSAS in value management exercises if required to align scope and budget.

Administrative Management

• Manage operational and capital budgets.
• Maintain efficient and effective operational fund usage.
• Support the professional development of KSAS facilities and machine shop staff.
• Work with KSAS Finance team on quarterly facilities expenditure reconciliation.
• Lead and manage KSAS capital budgeting processes.
• Analyze data and generate project status and other reports as needed.

Operations Management

• Collaborate with JHFRE Plant Operations on various activities to ensure continuous KSAS research and educational operations.
• Collaborate and coordinate with KSAS-IT, Health and Safety.
• Be the point person representing KSAS on various JHU facilities issue.
• Represent KSAS in facilities discussions involving KSAS affiliates on JHU Campuses.
• Oversee design, estimate, and manage KSAS minor capital renovations.
• Develop competitive bids through written specifications for architectural, mechanical and electrical and IT needs for minor projects, not requiring permitting.
• Expedite immediate responses for faculty and staff to receive custodial services.
• Member of the JHU facilities leadership work group. Partner with other leadership within the KSAS Business Office and the KSAS departments, centers, and institutes to ensure consistency and efficiency of services and processes across the school.
• Report and follow up on facility problems with campus and leased buildings.
• Act as a liaison between the school and the central administration offices.
• Formulate an annual facilities budget based on long-term strategic needs of the school.

Staff/Performance Management

• Lead in the area of strategic staff planning to include the hire, direction of all facilities and capital planning staff.
• Provide Direction for all facilities and capital planning hiring efforts.
• Lead, direct, and support professional development and performance management efforts for staff.
• Promote and model a culture of exceptional customer service.

Additional Knowledge, Skills, and Abilities

• Knowledge of design and construction issues related to various building types, mechanical and electrical systems, and construction delivery methods.
• Knowledge of construction planning processes, costs methods and materials.
• Knowledge of and familiarity with OSHA, BOCA, ADA, IBC, local, state and federal regulations.
• Knowledge of green building best practices.
• Demonstrated ability to manage people and operations in a highly complex environment.
• Demonstrated ability to effectively lead, manage, mentor, and motivate employees in a collaborative environment.
• Demonstrated experience effectively utilizing planning, organizational, supervisory, and management skills.
• Demonstrated ability to effectively plan and execute construction and renovation projects.
• Demonstrated ability to make independent judgments and to act on decisions on a daily basis required.
• Demonstrated ability to work for extended periods of time without direction, prioritize own work, work with flexibility on several tasks simultaneously and to meet concurrent deadlines also required.
• Demonstrated ability to make sense of complex information and apply a systematic, disciplined approach to solve complex problems, lead consultative engagements, and to adapt to changing situations.
• Demonstrated ability to maintain confidentiality and provide excellent customer service.
• Excellent writing skills to draft clear, concise professional reports and correspondence.
• Excellent interpersonal and oral communication skills and ability to work cooperatively with people at all organizational levels.
• Proficiency in MS Office programs and scheduling software.
• Ability to read and interpret blueprints and specifications.
• Strong leadership skills, flexibility and ability to work independently.
• Must be detail oriented, highly organized and able to work well with project teams.
• Able to set priorities and use discretion in order to make decisions within critical deadlines.
• Must demonstrate ability to manage long and short-term projects and ensure that they are completed on time and within budget.
• Excellent oral, written and interpersonal communication skills.

• Bachelor's Degree in related field.
• Eight years progressive managerial experience in a facilities environment.
• Additional education may substitute for required experience and additional related experience may substitute for required education beyond HS Diploma/Graduation Equivalent, to the extent permitted by the JHU equivalency formula.

• Fifteen years’ related experience with a proven track record of providing excellent customer service to internal and external clientele.
• Five years progressively responsible management experience with both projects and professional staff.
• Bachelor’s Degree in Construction Management, Architecture, or Engineering.
• Familiarity with Archi bus preferred but not mandatory.

Classified Title: Director Facilities Management 
Job Posting Title (Working Title): Director of Capital Planning & Facilities Management   
Role/Level/Range: L/05/LH  
Starting Salary Range: $127,300 - $223,000 Annually ( commensurate w/exp. ) 
Employee group: Full Time 
Schedule: Monday - Friday / 8:30 am - 5:00 pm 
FLSA Status: Exempt 
Location:Hybird/Homewood Campus 
Department name:KSAS Finance & Administration   
Personnel area: School of Arts & Sciences