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Requisition ID:  115552

Director of Residential Graduate Academic Affairs

We are seeking a WSE Director of Residential Graduate Academic Affairs is a pivotal role in the Whiting School of Engineering’s Office of Graduate Education and Lifelong Learning (WSE GELL), working directly with the Associate Vice Dean for Graduate Education and Lifelong Learning to oversee and facilitate non-faculty academic affairs functions in the WSE, including the execution of division-wide policies, processes, and practices in compliance with academic and administrative policies for the residential graduate and postdoctoral populations in the Whiting School of Engineering; overseeing and training the 20+ academic staff that serve the residential graduate programs; managing accreditation and assessment requirements; providing new and modified curriculum project management; and contributing to academic policy development and enforcement. The Director will partner with GELL Leadership on developing initiatives- as well as implementing/helping to enforce subsequent process and policy solutions- that focus on increasing the Whiting School’s capacity to scale its graduate populations while ensuring a first-class student experience. This position will research, analyze, and implement initiatives and policies that advance graduate education and will conduct analyses and reporting for decision-making regarding WSE graduate education policies, priorities, operational metrics, and long-range planning.


The Director engages with university stakeholders across institutional hierarchies, including university leadership, administration, faculty, staff, and students, and must have the ability to navigate complex relational landscapes while maintaining a high degree of diplomacy, composure, and professionalism.


Specific Duties & Responsibilities


Graduate Academic Affairs

  • Advise and support the Associate Vice Dean on strategic vision and planning around academic affairs and academic advising for residential graduate programs in the WSE.
  • Develop strategies, processes, and resources to support a culture of continuous improvement, innovation, and excellence.
  • Oversee WSE residential graduate academic staff in an indirect supervisory role: including (1) input into hiring and performance reviews in partnership with academic staff solid line supervisors and (2) directly overseeing onboarding, training, leading, coaching, supervision and mentoring of the academic staff.
  • Communicate policies and procedures to department chairs/heads, DGS (directors of graduate study), academic staff, and advising staff in residential graduate programs.
  • Triage academic affairs problems and questions elevated by academic staff.
  • Maintain academic affairs web content, oversee GELL university academic catalog approvals for residential graduate programs; maintain/oversee related resource and training sites and channels.
  • Serve as designee for the Associate Vice Dean in specific SEAM academic approvals (late adds, credit overloads, etc.)
  • Project manage and contribute to graduate academic affairs initiatives: such as accreditation, assessment, and curriculum development and review processes (MHEC, Middle States, etc.)
  • Manage the Assistant Director of Residential Graduate Academic Affairs.


Policy Development, Analysis and Governance

  • Provide oversight, coordination, and communication of academic affairs policies, procedures, and protocols to faculty, students, and staff in the residential graduate programs.
  • Participate in WSE graduate program committee and director of graduate study committee work by helping to plan agendas, meetings, preparing briefings and materials, maintaining annual docket of business, and communicating with members and external stakeholders as appropriate.
  • Develop academic policy documents for consideration.
  • Interpret and synthesize data and information from multiple resources, to provide meaningful observations and recommendations in the development of residential graduate policies.
  • Create compelling visual, written, and verbal communications for a variety of audiences.
  • Interpret complex problems and determine how graduate academic policies should apply.


Organizational Leadership

  • Represent WSE residential graduate academic affairs to central administrative units and act as a liaison for institution-wide committees and working groups.
  • Represent WSE residential graduate academic affairs on university-wide related committees.


Additional Knowledge, Skills, & Abilities

  • Higher education administration.
  • Experience researching and drafting policy.
  • Understanding of institutional structures and policies in higher education.
  • Demonstrated leadership in a higher education setting.
  • Experience supervising and leading a team.
  • Demonstrated success in project management and building productive relationships with a variety of stakeholders.
  • Experience managing and communicating sensitive information with discretion and diplomacy.
  • High proficiency with MS Excel, Word, PowerPoint, Outlook, Teams, SharePoint.
  • Proven management skills in organizing and overseeing staff and processes to support and redesign effective procedures.
  • Ability to manage a large staff.
  • Ability to independently interpret and advise on university and divisional academic and business processes and policies as related to graduate students and postdoctoral fellows.
  • Ability to prioritize and direct broad-spectrum staffing demands with multiple stakeholders and constituencies.
  • Ability to manage and track large amounts of sensitive and diverse data.
  • Ability to interact with staff and faculty of all levels within the division, keep projects moving forward and motivate team members to perform and stay on track.
  • Strong organizational, administrative, project management and problem-solving skills.
  • Excellent writing and oral communication skills, with the ability to clearly relay information among faculty, staff, postdoctoral fellows and students.
  • Ability to navigate ambiguous, complex, and confidential situations.
  • Knowledge of student services/educational software applications (for example: SIS, Apply Yourself, SAP, Slate, SalesForce,Stellic)
  • This position must have the ability to create organizational change involving new processes and new systems.
  • Adaptability to get in the weeds and do administrative academic work as needed.


Minimum Qualifications
  • Master's Degree.
  • Ten years of experience in all aspects of academic program administration or program/project experience in a related field.
  • Three years of direct management/supervisory experience of fulltime staff employees.
  • Additional related experience may substitute for advanced education, to the extent permitted by the JHU equivalency formula. 


Preferred Qualifications
  • At least five years progressively responsible experience in program administration in an academic environment strongly preferred.
  • Additional years of progressively responsible, related experience as well as leadership and special project support/management experience is highly preferred.

 

 

Classified Title: Director Academic Affairs 
Job Posting Title (Working Title): Director of Residential Graduate Academic Affairs   
Role/Level/Range: L/04/LE  
Starting Salary Range: $86,300 - $151,000 Annually ($100,000 budgeted) 
Employee group: Full Time 
Schedule: 37.5 hrs/wk, M-F 
Exempt Status: Exempt 
Location: Hybrid/Homewood Campus 
Department name: Academic Affairs Grad  
Personnel area: Whiting School of Engineering 

 

 

Total Rewards
The referenced base salary range represents the low and high end of Johns Hopkins University’s salary range for this position. Not all candidates will be eligible for the upper end of the salary range. Exact salary will ultimately depend on multiple factors, which may include the successful candidate's geographic location, skills, work experience, market conditions, education/training and other qualifications. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/.

Education and Experience Equivalency
Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines: JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

Applicants Completing Studies
Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.

Background Checks
The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.

Diversity and Inclusion
The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.

Equal Opportunity Employer
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

EEO is the Law
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf

Accommodation Information
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit https://accessibility.jhu.edu/.

Vaccine Requirements
Johns Hopkins University strongly encourages, but no longer requires, at least one dose of the COVID-19 vaccine. The COVID-19 vaccine does not apply to positions located in the State of Florida. We still require all faculty, staff, and students to receive the seasonal flu vaccine. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. This change does not apply to the School of Medicine (SOM). SOM hires must be fully vaccinated with an FDA COVID-19 vaccination and provide proof of vaccination status. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.

The following additional provisions may apply, depending upon campus. Your recruiter will advise accordingly.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
Hybrid: On-site 3-4 days a week

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