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Job Req ID:  14059

Donor Relations Associate

OFFICE OF EXTERNAL AFFAIRS

JOB DESCRIPTION

 

 

Classified title: Donor Relations Associate

Working title (if applicable): Donor Relations Associate

Role/Level/Range: ATP/03/PB

Starting Salary Range ($ Min-Mid; commensurate with experience): 43,101 - 59,000

Employee group (Full time/Part-time/Limited/Casual): Full-time

Schedule (hours/days): 8:30am – 5:00pm; Monday - Friday

Employee subgroup (FLSA Status): Exempt

Department name: DAR

Personnel area (School): Bloomberg School of Public Health

Location: East Baltimore Campus, Bloomberg School of Public Health

 

 


 

OFFICE AND BLOOMBERG SCHOOL OVERVIEW

The Office of External Affairs encompasses three teams: 1) Communications and Marketing; 2) Development and Constituent Relations and 3) Finance and Administration.

 

The Development & Constituent Relations Team is responsible for raising philanthropic resources and building connections with alumni and unaffiliated individuals, foundations and corporations to support the School’s education, research and public health practice. The Development group includes individual-giving, institutional-relations, stewardship and communications professionals, and it collaborates significantly with the university’s centrally-based colleagues. The Constituent Relations group uses a robust communications program to promote a diverse set of events and engagement opportunities that seek to promote public-health advocacy and annual fund support.

 

The School successfully completed a University- wide fundraising campaign, Rising to the Challenge. To date, the School has exceeded its campaign goal of $700M by raising in excess of $1.2B.  Included in this total is a $300M gift from the Bloomberg Philanthropies to establish the Bloomberg American Health Initiative, the creation of 25 endowed professorships and will provide 50 full-tuition scholarships annually. Alumni giving is at all-time high and the number of unaffiliated donors has grown steadily.  With a new Dean in place and a newly launched strategic plan, the School is well positioned for continued fundraising success. As the leading school of public health in the country and the oldest independent, degree-granting school of public health in the world, the Office of External Affairs offers unparalleled opportunities for innovative and creative work at the highest levels of excellence.

 

 

GENERAL SUMMARY/ PURPOSE STATEMENT

The position is responsible for coordinating, managing and, innovating the stewardship activities for the Bloomberg School of Public Health. Working with senior leadership, the Associate Director of Development Communications and the Development Writer, this position will be responsible for independent, complex project management and will liaise with other divisions regarding ongoing implementation of existing stewardship activities, as well as strategic enhancements and innovations to existing stewardship cases.

This position will initiate and facilitate effective stewardship activities for the Bloomberg School of Public Health.  

 

SPECIFIC DUTIES AND RESPONSIBILITIES

  • Manage all donor gift acknowledgments for the office including creating a weekly “gift tracking form” that is distributed to the entire development team
    • Write personalized acknowledgment letters from Dean and University President
    • Collaborate with the development writer in the acknowledgment process.
    • Carefully proof all correspondence.
  • Continuously gather and archive facts and anecdotes specific the school/department to be used in annual impact letters and to augment other frequent communication with donors. 
  • Coordinate and manage the annual student Thank-A-Thon event(s)
  • Prepare mandatory stewardship activity reports, which include reports on completed visits, completed letters of impact and special communications for gift officers
    • Participate in planning process to determine timing and type of annual stewardship activities for each donor.
  • Oversee maintenance of the endowment Access database.
  • Annually create financial reports and stewardship packets which are sent to donors. 
  • Gather endowment financial information including market values and income payout to create reports.
  • Recommend new, creative ways to steward and engage donors who are at various levels of giving. Show donors the impact of their gift while educating our students on the importance of philanthropy
  • Manage the School’s Honors and Awards program:

•Represent the Office of External Affairs on the school-wide Honors and Awards Committee.

• Plan and execute the annual Honors and Awards ceremony and reception by working with academic program coordinators and administrators to ensure that recipients are named for all endowed and current-use student scholarships, and creating the invitations for students and donors, creating the printed program, and working with the Assistant Director of Special Events to confirm other event logistics.

  • Annually meet with academic department chairs and development officers to review endowment balances and identify ways to spend down accumulated income.
  • Represent the Office of External Affairs by contacting all faculty professorship holders annually to request an annual report/update letter for each benefactor.
  • Work with the Special Events team to organize and execute professorship installations by assisting with presidential and dean briefings, and when appropriate identifying the appropriate gifts for donors and installed professor.
  • Manage the process for obtaining signatures for donor gift agreements.
  • Participate in Donor Relations Liaison Group.
  • Code invalid addresses in ALADIN database.
  • Other duties as assigned.

 

MINIMUN QUALIFICATIONS (mandatory): Bachelor’s degree in related field (creative writing, literature, humanities) required. Two years’ experience in a related field required. Additional education may be substituted for required experience, to the extent permitted by the JHU equivalency formula. 

 

PREFERRED QUALIFICATIONS: Two years’ development experience preferred.

 

Special knowledge, skills, and abilities:  Qualified candidate must possess the ability to work independently and as part of a team, manage multiple priorities and projects simultaneously, and maintain a high degree of professionalism and confidentiality.  Excellent interpersonal, organizational, written and proof reading skills required.   Expertise use of Microsoft suite and database management required.  Ability to work in a fast-paced environment with a high attention to detail and demonstrated ability to meet deadlines.  Strong knowledge of ALADIN preferred.

 

Political savvy, integrity, discretion and pragmatic consensus building skills required; mature judgment in handling sensitive and confidential information required. Excellent oral, written and interpersonal skills and a highly professional image with the ability to interact with faculty, staff, donors and volunteers at all levels required. This position requires someone with a strong commitment to and passion for the mission of Johns Hopkins Bloomberg School of Public Health.

 

Ideal candidate will be eager to learn, energetic, creative, and have a high aptitude for utilizing various types of social and digital media.  Candidate must submit cover letter as writing sample.

Technical qualifications or specialized certifications: Comfortable with technology (video cameras, Skype, creating videos and slideshows, creating personalized stewardship booklets, digital invitations).

 

**All applicants are asked to submit a writing sample with their application. In addition to the cover letter, all applicatns are asked to submit a writing sample with their application.

 

Any specific physical requirements for the job:

Supervisory responsibility: None

Budget Authority: None

 

 

 

School of Public Health - East Baltimore Campus