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Job Req ID:  56736

Donor Relations Associate

OFFICE AND BLOOMBERG SCHOOL OVERVIEW

The Office of External Affairs encompasses three teams: 1) Communications and Marketing; 2) Development and Alumni Relations and 3) Finance and Administration.

 

The Development & Alumni Relations Team is responsible for raising philanthropic resources and building connections with alumni and unaffiliated individuals, foundations, and corporations to support the School’s education, research, and public health practice. The Development group includes individual-giving, institutional-relations, stewardship, and communications professionals, and it collaborates significantly with the university’s centrally based colleagues. The Alumni Relations group uses a robust communications program to promote a diverse set of events and engagement opportunities that seek to promote public-health advocacy and annual fund support.

 

The School successfully completed a University- wide fundraising campaign, Rising to the Challenge. To date, the School has exceeded its campaign goal of $700M by raising in excess of $1.2B.  Included in this total is a $300M gift from the Bloomberg Philanthropies to establish the Bloomberg American Health Initiative, the creation of 25 endowed professorships and will provide 50 full-tuition scholarships annually. Alumni giving is at all-time high and the number of unaffiliated donors has grown steadily.  With a new Dean in place and a newly launched strategic plan, the School is well positioned for continued fundraising success. As the leading school of public health in the country and the oldest independent, degree-granting school of public health in the world, the Office of External Affairs offers unparalleled opportunities for innovative and creative work at the highest levels of excellence.

 

 

GENERAL SUMMARY/ PURPOSE STATEMENT

The position is a member of the Development Communications team and is responsible for coordinating, managing, and innovating the stewardship activities for the Bloomberg School of Public Health. Working with senior leadership, the Associate Director of Development Communications and the Development and Alumni Relations team, this position is responsible for independent, complex project management and ongoing implementation of existing stewardship activities, as well as strategic enhancements and innovations to existing stewardship cases.  This is a highly collaborative position, requiring a very transparent workflow approach. 

 

SPECIFIC DUTIES AND RESPONSIBILITIES

  • Coordinate and manage all donor gift acknowledgments for the office including creating the weekly “gift tracking form” that is distributed to the entire development team.
    • Write personalized acknowledgment letters from the Dean and University President.
    • Collaborate with the development writer on the acknowledgment letters that will be sent under the Dean’s and Associate Dean’s signature.
    • Carefully proof all correspondence.
    • Annually create acknowledgement letter templates for key fundraising initiatives
    • Identify outstanding acknowledgement letters and send reminders to front-line fundraisers and their coordinators.
  • Coordinate and track the approval and signatures process for donor gift agreements.
  • Coordinate and manage the annual student Thank-A-Thon event(s) and ThankView video platform.
  • Prepare personalized stewardship activity reports, which include reports on completed visits, completed letters of impact and special communications for front line fundraisers.
    • Participate in the planning process to determine timing and type of annual stewardship activities for each donor.
  • Coordinate and administer the faculty professorship stewardship program.
  • Create and mail financial reports and stewardship packets for student scholarships.
  • Coordinate and manage the School’s Honors and Awards program:
  • Plan and execute the donor-focused reception.  
  • Partner with academic program coordinators and administrators to ensure that recipients are named for all endowed and current-use student scholarships.
  • Oversee creation of the awards booklet.
  • Manage the SharePoint site
  • Represent the Office of External Affairs on the school-wide Honors and Awards Committee.
  • Join Associate Director Development Communications and front-line fundraisers in periodic meetings with academic department chairs to review endowment balances and identify ways to spend down accumulated income.
  • Recommend new and creative ways to steward and engage donors who are at various giving levels.
  • Maintain the current-use and endowed fund Access database.
  • Continuously gather and archive facts and anecdotes specific to the school/department to be used in annual impact letters and to augment other frequent communication with donors. 
  • Participate in the Donor Relations Liaison Group.
  • Code invalid addresses in ALADIN database.
  • Other duties as assigned.

 

MINIMUN QUALIFICATIONS (mandatory): Bachelor’s degree in related field (creative writing, literature, humanities, etc.) as well as two years’ related experience required.

 

PREFERRED QUALIFICATIONS: Two years’ development related experience preferred.

 

Special knowledge, skills, and abilities:  Qualified candidate must possess the ability to work independently and as part of a team, manage multiple priorities and projects simultaneously, and maintain a high degree of professionalism and confidentiality.  Excellent interpersonal, organizational, written and proof-reading skills required.   Expertise use of Microsoft suite and database management required.  Ability to work in a fast-paced environment with a high attention to detail and demonstrated ability to meet deadlines.  Strong knowledge of CRM systems preferred.

 

Political savvy, integrity, discretion, pragmatic consensus building skills, and mature judgment in handling sensitive required. A highly professional image with the ability to interact with faculty, staff, donors and volunteers at all levels required. This position requires someone with a strong commitment to and passion for the mission of Johns Hopkins Bloomberg School of Public Health.

 

Ideal candidate will be eager to learn, energetic, creative, and have a high aptitude for utilizing various types of social and digital media.  Candidate must submit cover letter as writing sample.

Technical qualifications or specialized certifications: Comfortable with technology (video cameras, Zoom, creating videos and slideshows, personalized stewardship booklets, and digital invitations)

 

Any specific physical requirements for the job:

Supervisory responsibility: None

Budget Authority: None

 

Classified Title: Donor Relations Associate 
Working Title: Donor Relations Associate 
Role/Level/Range: ATP/03/PB 
Starting Salary Range: Commensurate with experience
Employee group: Full Time 
Schedule: Monday - Friday 8:30 am - 5:00 pm 
Exempt Status: Exempt  
Location: 05-MD:School of Public Health 
Department name: 10001029-Development 
Personnel area: University Administration

 

The successful candidate(s) for this position will be subject to a pre-employment background check.

 

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.

 

The following additional provisions may apply depending on which campus you will work.  Your recruiter will advise accordingly.

 

During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.

 

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

 

Equal Opportunity Employer
Note: Job Postings are updated daily and remain online until filled. 

 

EEO is the Law
Learn more:
https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf

 

School of Public Health - East Baltimore Campus