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Job Req ID:  102436

Donor Relations Coordinator

The Krieger School of Arts and Sciences (KSAS) seeks a Donor Relations Coordinator to join our team in achieving our donor relations program objectives. The Donor Relations Coordinator is a member of the School’s External Affairs team and is essential in our effort to secure philanthropic support and recognize the impact of the Krieger School’s mission of education, research, and discovery. Our team is dedicated to connecting our donors' passions to the School's needs to realize our mission. The Donor Relations Coordinator will be responsible for assisting with the stewardship processes and activities for the donor relations team. The position reports to the Senior Associate Director of Donor Relations and works proactively to facilitate effective stewardship activities for donors, leadership volunteers, and other constituents as necessary.


Primary Duties and Responsibilities

Acknowledgments

  • Drafts personalized and timely acknowledgment letters to donors, using appropriate templates as guides, for the Dean’s and Associate Dean’s signatures.
  • Serves as liaison with all divisional development offices on gift acknowledgments and with the Office of Stewardship and Donor Engagement (SDE) to ensure that presidential acknowledgments are drafted according to the proper guidelines.
  • Assists Senior Associate Director with coordination of regular updates to acknowledgment template letters.
  • Monitors progress, tracking, and data management of acknowledgments, from approval to completion.

Stewardship

  • Under the direction of the Senior Associate Director of Donor Relations, coordinates personalized stewardship plans to ensure completion by the end of the fiscal year. This includes organizing quarterly meetings with gift officers to review the status of stewardship actions and coordinating their completion; database entry and tracking; familiarization with the histories of the Krieger School’s dormant and permanent cases, and supporting the Senior Associate Director and gift officers in completing these cases.
  • Provides support to the Donor Relations team for all stewardship mailings and data entry, including but not limited to scholarships, professorships, and fellowships.
  • Assists with outreach to departments for stewardship reports, including securing content on beneficiaries, impact stories, and award winners.
  • Provides information to SDE to update the professorships website.
  • Assists with other stewardship-related projects and events as needed.

Administration

  • Coordinates and proactively manages tasks for the Senior Associate Director, Associate Director, and Assistant Director to prepare for upcoming meetings and events, which includes scheduling, preparing documents and agendas, logistics, and disbursement of pertinent information to attendees.
  • Maintains the annual stewardship calendar, which includes proactively completing tasks, tracking deadlines, and prompting the team when various actions are due.
  • Maintains records and ensures that gift, donor, and recipient information is tracked appropriately.
  • Provides administrative support to the Donor Relations Team.
  • Other duties as assigned.


Special Knowledge, Skills and Abilities:


  • Strong interpersonal and written communication skills are required, including the ability to create original correspondence, such as letters, memos, reports, etc.
  • Must possess strong organizational skills, be detail-oriented, and be able to take part in more than one project simultaneously.
  • Candidate must be proactive and effective both when working independently and as part of a team.
  • Must maintain a high degree of professionalism and confidentiality at all times.
  • Must adapt to and be able to work in a complex, multi-divisional organization and a dynamic, fast-paced environment.
  • Must possess strong critical thinking and problem-solving skills.
  • Must live within commuting distance to the Homewood campus in Baltimore and able to work on-campus 2+ days per week as part of a hybrid schedule.
  • Must be self-motivated and able to effectively and efficiently balance their time both in the office and when working remotely from home.
  • The successful candidate(s) for this position will be subject to a pre-employment background check.
  • All applicants are expected to uphold the university’s core values which include diversity and inclusion. All staff treats people with dignity and respect by being fair and consistent. We demonstrate an open-minded approach to understanding people regardless of their race, gender, age, national origin, religion, ethnicity, disability status or other characteristics. We show respect for the beliefs and traditions of others; encourage and promote practices that support cultural diversity; and discourage behaviors or practices that may be perceived as unfair, biased, or critical toward people with certain backgrounds.




Minimum Qualifications
  • High School Diploma or graduation equivalent.
  • Three years relevant experience.
  • Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.


Preferred Qualifications
  • Bachelor’s degree is strongly preferred.
  • Experience in development and donor relations is preferred.



 Classified Title: Donor Relations Coordinator 
Working Title: Donor Relations Coordinator   
Role/Level/Range: ATO 37.5/02/OE  
Starting Salary Range:  
Employee group: Full Time 
Schedule: Monday-Friday 8:30 am - 5:00 pm 
Exempt Status: Non-Exempt 
Location: 01-MD:Homewood Campus 
Department name: 10001349-Development 
Personnel area: School of Arts & Sciences 

 

Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines:
JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

**Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.


The successful candidate(s) for this position will be subject to a pre-employment background check.

 

The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.

 

Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

 

EEO is the Law
Learn more:
https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf

 

Accommodation Information

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit accessibility.jhu.edu.

 

Johns Hopkins has mandated COVID-19 and influenza vaccines, as applicable. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.

 

The following additional provisions may apply, depending on campus. Your recruiter will advise accordingly.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

 

Note: Job Postings are updated daily and remain online until filled.

 

 

Homewood Campus